Many businesses and companies are swiftly moving away from using a Standard Fax Machine in the office. Fax machines can be daunting as they often get jammed with paper or perhaps it is unable to get through to the fax recipient due to a busy signal or the phone line malfunctioning. Whatever the reasoning, faxing with a standard machine has become quite a nuisance.
Not to mention, it can be costly to have a fax line and pay for ink and toner for the machine. It is because of these reasons that many companies are moving on from the fax machine and are using other methods of sending and receiving faxes. Here are some of the top alternatives to using a standard fax machine.
1. Faxing online
Did you know that you can signup and receive a fax number from the internet? You no longer need to have an actual phone line or a machine to receive a fax. Technology has made it so you can go online and pay a minimal fee to receive a fax phone number. You can receive faxes on that number. Often times, you can try the fax service out for free for upwards of 30 days.
2. Faxing with an app
If you are constantly on the move and you travel often, it is not likely that you will have the time or wherewithal to fax paperwork in a timely manner while on the go. If you are waiting in an airport for your flight, you will likely have to walk through the entire airport to find a business center to do your faxing.
When you have a smartphone, you can easily download and app, take a photo of the document that you want to fax, and send it via fax from an app. Most apps allow you a few pages free of charge and then make you pay per “credits” or sheet or paper. Others charge a minimal monthly fee. The prices of an app are relatively inexpensive compared to the costs associated with operating a standard machine. Not to mention the convenience of being able to send faxes from your smartphone.
3. Fax from your computer
Another great way to fax without a machine is by using Gmail fax from your computer. What is amazing is that you can send a fax as easy as you can send an email. Regardless of where you want to send the fax, you can do it with your computer. Simply select the file that you want to send, and enter the recipient’s phone number. Hit send and it is on it’s way! In addition, you can fax oversees! Faxing to a number of countries is no longer a problem and the cost is minimal. All you need is a Google account and you can start faxing right away.
It is no longer necessary for your business to have a standard fax machine. With the development of technology and online capabilities, you can be more efficient than ever before and at a cost much cheaper.
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