Invitation of bidding or IFB is one of the competitive methods of government contracting. This is very initial and crucial step under government contracting. Most often the companies underestimate submissions of Ifb Proposals. Though you don’t have to put together all your documents as you do it for RFP but you still have to approach the proposal submission as carefully as you would do for RFP

Companies that aspire to undertake contractual works should have knowledge of what are the basic elements of invitation for Bidding.

Invitation of Bidding involves public opening of government Tender or Awards. This type of bids is usually invited for procurement over 1lakh rs. The government publishes the exact parameters of what is required? Location of delivery and date and time of completion. IFB is basically price related and involves price related factors only.

IFB proposals are to be submitted to the agency or authority that is issuing the tender. Therefore, they are bound to review your proposal with a critical eye, In order to qualify you as a bidder. Therefore knowing the essential elements of IFB proposals ahead of time will help you draft an effective response to the proposal.

But before drafting your response, you should be having a fair idea of what information is asked for in the invitation of bidding form. Below is the information typically included in the bidding form

Solicitation Number: this is will applicable throughout your procurement cycle

Solicitation type: this section will specify whether it is an RFP, set asideRFQ or RFI

Response due date/ time

Implementing Agency

Quantity of items to be purchased

Procurement information: This information will help you identify is their set-aside restrictions. If so, you will see it marked as restricted. The restricted IFBs are only reserved for small businesses. If there is nothing as marked restricted then, the tender is open for all large, medium and small companies to bid for.

Additional details
The point of contact:
Reason for No- Response

This section should provide bidders with the essential characteristics of the supply or a detailed description of the service the procurer wish to purchase.

While drafting a response in lines the bidder must following guidelines:

1.Submit a complete list of projects submitted in past years that similar to size and scope of this project.

2. Submit the audited financial statements with their bids.

3. Bidders must include a business information report or business profile.

4. A proof of your satisfactory performance under different contracts.

5. Proposed studies of similar size and scope of projects.

These are some of the essential elements while drafting a response to the IFB proposals of government projects and tenders.