A great deal of profitable money related data is put away in your QuickBooks folder. In the event that you incidentally erase the whole QuickBooks organizer or only a portion of the documents contained inside the QuickBooks envelope, you chance to losing critical business information. You can recuperate the information by reestablishing the erased QuickBooks envelope or records. Windows 8, similar to Windows 7, does not forever erase documents when you press “Erase.”

However, a company can face a huge number of problems if the Bookkeeper leaves his job. This is because he has access to all the transactions of the company. However, there are certain methods which a company can Adopt in such a case. Some of the major steps that a company can adopt are listed below:

Pre-termination methods

• Conduct a discussion with the Individual beforehand and assign the owner with the checklist.
• Request an immediate update of all the documentation incurred under him.
• Obtain all the spreadsheet, docs etc. Make sure to verify the contents.

During termination

• Forward the information to all the supervisors of the company.
• Conduct a meeting with the personnel where the company can take bake the properties of the company such as keys, equipment etc.
• Change the passwords of all the account that was under him.

After termination

• Complete all the paperwork related to the individual leaving the company.
• Notify all the other staffs as well as the clients.
• Change the password of the doors and other equipment within the company building.

These are the basic things that every company tends to adopt when a bookkeeper leaves. However, there are certain drastic steps which a company can adopt in order to minimize the effect of an individual leaving the company. They are

Development of written policies as well as procedures

A business should not be built upon hit and trial method. All the policies of the company should be written up somewhere. This will be helpful in the long run because without the presence of written policies it becomes very difficult to train the new employees regarding how the transactions are to be initiated, approved and stored for further reference by the company. A systematic approach helps to overcome the problems incurred during the change of individuals within the company.

Going paperless

Technology is advancing at a rapid rate. Companies should use them to the maximum possible extent.  Instead of doing all the accounting work on paper, the company can opt to go paperless. The Internet can be used for this purpose. This will also help the company to become more transparent. People will also have a lot of ease while accessing the financial details of the company.

Automating the entire system

Automation is incurred in each and every field of work. Companies should adopt automation in this field of work also. Through automation zero entry accounting can be achieved. Thus even if an individual handling these details tend to leave, work would not come to a sudden halt.

Separating the duties

The company should give out a detailed chart of the responsibilities of an in the individual. Work has to be divided among all the people. Special care has to be taken in order to make sure that a single individual does not be in charge of two or more transactional activity.

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