Essential Duties and Responsibilities
· Create routine communication and reports for the signature of the Executive team. Prepare presentations outlined by the executive team in written or oral directions.
· Take necessary actions allowed in the executive’s absence and use judgment and initiative to see that matters requiring attention are referred to the higher authority.
· Prepare presentations for the executive team for board and staff meetings, and meetings with visiting VIPs.
· Act as a liaison with visiting VIPs by booking hotel rooms, arranging meeting space and transportation to and from the hotel.
· Record minutes of meetings and prepare and distribute copies of meeting minutes to all members, so that correct records are kept of all meetings.
An executive assistant, similar to an administrative assistant is often the first person that the visiting guests speak to. The role of an executive assistant is very much different to that of an administrative executive as the former assists an executive and works at the top level, whereas the later works on a clerical level. Thus, the executive assistant job is far more significant and stressful than an admin assistant job.
