Copies of invoice/vouchers are no longer distributed to the departments. All Vendor invoices must be approved by the Department before Accounting can process payment. If a department has processed a goods receipt on a purchase order, no further approval is necessary for Accounting to proceed with vendor payment.

Warrants are mailed directly to vendors by the State of Nebraska, Department of Administrative Services. The State has implemented a Single Warrant Writer system which prints, folds and seals the warrant and prepares it for mailing, all in one operation.

Vendors no longer receive a copy of the invoice/voucher with the warrant, but see the vendor invoice number(s) or other information needed to identify the payment on the new warrant stub. There may be situations where a department or vendor needs to arrange for pick up or other special handling of a warrant instead of having it mailed by DAS. In these cases, the invoice must be clearly marked with any special handling instructions.

There are no changes to the distribution of payments related to the Visiting Personnel & Miscellaneous invoice (speakers, honorariums, etc.) or the Warrant Request invoice (refunds of revenue). These warrants are printed on the new form but will still be forwarded to the originating department.