Project management is the process of defining, springing into action, and running the proposed project through to completion. All the involved parties must understand what the steps are that will take the team from defining and launching the project to final approval and delivery. As on a PRINCE2 Foundation London certification.
The actual process of the project can often be quite daunting. One might not even know where to begin, much less where the end is, so how does a project Manager know which way to take? The basic step of the project process is a series of specific steps. They determine the outcome and final goal. Without these, a project manager really isn’t much more than an fiduciary for the project team and nothing more. Here are the steps that essential to a successful project:
Project briefings – A brief project briefing is necessary for the project manager to provide updates to each member of the team. It should be a brief, concise guide covering the scope of the project… interactive exercises allow key players to understand the big picture in a “live” situation, similar to a road-side teamwork drill. The briefing is also a great platform from which to solicit feedback and discuss future steps assigned to the project team. This is the time for the managerial team to determine the accuracy of any initial project estimates. It also serves as the perfect time for any modifications in the scope of the project that may be necessary.
Duties of the project manager – If a project manager wants to be an effective project manager, then they will need the practical experience of their job. Most people are simply summing up to their friends or relatives. Take for example the project manager who planned to build a house. They probably did not spend much time planning or even strategizing to get the necessary materials and tools. But, they sure spent a lot of time keeping all the financing and permits in order, and they probably worked to get the permits in writing. The same is true with projects – a project manager needs to plan, strategize, and coordinate activities to ensure their team is aware of, and sees the value of their responsibilities.
Project plan – The main point of the process is coordination. Not coordinating the project to satisfy every member of the team – if they meant to undertake the project or about the team. The crucial component of the project plan is the team’s authorization, or in other words, the important requirement for the project. If the team has never worked “on” the project, then there may be things that are a bit out of their hands, but most any experienced team can be put together. The tasking of the team, as well as the manager’s trust and credibility with the team has a direct impact on the actual outcome of the project. A common mistake at times is to delegate the responsibility of working on the project to the manager, too early and before the team’s aptitude is developed. The successful project manager contracts the project to someone who has time to devote to the project. This is not true delegation, and it usually results in the manager being much less effective when things don’t work out.
Day-to-day operations – Every project has some type of tracking. This tracking can be done in several forms. It can be in the form of a chart, a graph, or an intermediary target — like a footprint, or a circle for PowerPoint. These are basic charts used by project managers for tracking their team. The problem with these is that once the project is complete, what’s next? If it’s a successful project with the ability to deliver a completed project, then how is the next project even possible? The more the team wants to know, the less effective the project can be.
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