Congratulations! You now get to use the best email and productivity tools out there with Office 365 mail! Now that you have the goods, let's get down to the important stuff: really getting the most out of your new IT investment! Of course, your Office 365 migration is the first thing that will happen, and we all know that the appropriate way to plan for your migration takes time, but what's in the cards after your successful migration?
If you don't have a clear plan or you just want to know if you're going in the right direction, try these 5 tools below to enhance your end user Office 365 mail experience. You'll get more out of the tool than you ever imagined!
The Training Your End Users Need
Many Office 365 migrations come along with a very confused end user group. We imagine you announced your migration to your end users so they knew what to expect, but did you invest any time in training them to use the new tool? Office 365 is a robust tool that can save your end users time and ultimately you money if and only if they know how to properly use it. Although, Office 365 training in house may not be feasible for your organization, there are many other training options that will allow you to train not only your end users today, but also any new employees that join your organization in the future. We offer Office 365 training tools that are embedded in each end user platform, are in video format, and most importantly are there for your end users when they need it most, while they're using the tool!
A Tool for Consistent Signatures
Most organizations like to keep their email signatures cohesive for branding purposes. But it's difficult to get everyone on board with changing/updating their signatures, because most people honestly don't understand the point. Exclaimer Signature Manager for Office 365 Edition will allow you to centrally design, distribute, and manage your end user email signatures for all of your employees. You can even design different signature groups for different departments! If you're interested in this tool, contact us today!
Office 365 Mail Archiving
Office 365 does come with archiving capabilities, but depending on your organization you may need more than what's included! Office 365 archiving does have some limitations you should be aware of, including minimal access via cell phones which may not be ideal if any of your employees work on the road, journaling limitations, no SharePoint document archiving capabilities, and more. So although Office 365 includes a robust set of tools and capabilities, supplementing archiving is a necessary option for some organizations. If you'd like to chat with a pro about supplemental archiving options, reach out to a Microsoft partner like us!
Single Sign On Capabilities
Remembering passwords gets more difficult day by day as they continue to pile up. So to make things a little simpler on your end users and to save tons of time (not to mention, tons of failed password attempts), start looking into single sign on and identity management if you haven't already! Single sign on can help with much more than just forgotten passwords and security. After your single sign on deployment, you'll also experience easier data exchange, decreased operational costs (considering help desk support), and improved control over your IT assets!
The Rest of the Office 365 Suite!
To use your new software only for Office 365 mail purposes would be a silly mistake. After all, you purchased the most robust productivity suite for your organization so you'd be wasting quite a bit of money on unused tools. Any Office 365 migration guide will include information about SharePoint, OneDrive, CRM, and more. Gather your decision making team to identify which tools are most critical for your end user environment and how they should be used!
If you'd like to move forward with any of these tools or resources, we'd love to help your organization reach your Office 365 mail environment's full potential! Contact us today to schedule your free Office 365 consultation, and we will be in touch with you shortly!