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Best Microsoft 365 Backup Solution and Restoration Solution

The Top 10 Office 365 Backup And Recovery Solutions - Discover the top ten best Microsoft Office 365 recovery and Backup solutions. Explore features such as automated backups, reporting and deduplication. Why should you back up your Office 365 data?
Office 365, like all other Software-as-a-Service (SaaS) products, employs the shared responsibility model, which dictates that Microsoft is wholly responsible 
for Office 365’s global infrastructure and 24/7/365 availability. Data classification and accountability is the customers’ responsibility.

While Microsoft takes care of physical security in their data centers, data accountability still lies with the customer. Customers need to make sure that they 
have a reliable way to recover from any data loss.

Microsoft itself explicitly recommends users back up all Office 365 data in section 6.b of the Microsoft Services Agreement.

Does Office 365 back up your data? Microsoft does not provide a backup and restoration feature for your Office 365 data. Microsoft only provides retention policies to protect your data, but there are limitations. When a retention policy is applied to your Exchange Online mailboxes, or SharePoint Online and OneDrive for Business sites, end users cannot delete items in their mailboxes or sites. This can drastically increase the size of your mailboxes and sites over time. That's why you need to invest in a third-party backup solution and even Microsoft recommends it.

Office 365 has maintained an uptime of 99.97% ever since Q1 of 2017. With such an excellent uptime record and no significant issues relating to data loss, is it 
still necessary to backup your Office 365 data?

The answer is yes. In fact, backing up Office365 data is exactly what Microsoft recommends in section 6.b of the Microsoft Services Agreement.

"We strive to keep the Services up and running; however, all online services suffer occasional disruptions and outages, and Microsoft is not liable for any 
disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend 
that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services."

Do SharePoint Online and OneDrive for Business provide backup and restoration features?
No. Microsoft periodically backup all files and folders in your SharePoint Online and OneDrive for Business sites as a part of its contingency planning. 
These backups are used to restore data to your SharePoint Online and OneDrive for Business sites in case any of Microsoft’s data centers are damaged. However, 
these backups cannot be used to restore your data when you might need them. Deploying a third-party solution that can back up all files in your SharePoint 
Online and OneDrive for Business sites is recommended by Microsoft.

How long do deleted items stay in Exchange Online?
When Exchange Online mailbox items, such as email, contacts, journals, notes, posts, and tasks, are deleted, the deleted items are held in the Recycle Bin 
for 30 days. Calendar entries are retained in the Recycle Bin for 120 days.

Can you recover deleted emails from Office 365?
Deleted emails are retained for 30 days and can be recovered by the administrator. Beyond this time period, they cannot be recovered unless you deploy a 
third-party backup solution for your Exchange Online mailboxes. An Exchange Online backup and recovery solution like RecoveryManager Plus allows you to 
restore deleted emails no matter when they were deleted.

How long do deleted items stay in SharePoint Online and OneDrive for Business?
Deleted items in SharePoint Online and OneDrive for Business sites are retained for 93 days and can be restored by the administrator.

Can you recover deleted items from SharePoint Online and OneDrive for Business?
Deleted items in SharePoint Online and OneDrive for Business sites are retained for 93 days and can be restored by the administrator. After 93 days, administrators 
can submit a request to Microsoft to obtain a copy of the data from an earlier backup within the next 14 days. Microsoft cannot provide you with a copy of the item. 
Restorations from backups can only be completed for site collections or subsites, not for specific files, lists, or libraries. Also, a service-level agreement does 
not apply to requests made after the 93 days, so it might take a long time for Microsoft to provide the data you require.

It is considered a best practice to deploy a third-party backup and restoration solution for your SharePoint Online and OneDrive for Business sites. This helps you significantly improve your recovery time objectives (RTOs). Microsoft also offers this recommendation in its Microsoft Services Agreement.

Office 365 Backup Solution


1. Back up Exchange Online
Back up all items in your Office 365 mailboxes, including emails, calendar entries, contacts, journals, notes, posts, and tasks. Export an entire mailbox or 
just a part of it to PST.

2. SharePoint Online backup
Back up all site collections, sites, lists, and document libraries (including Microsoft OneNote notebooks).

3. OneDrive for Business backup
Back up all files and folders in your OneDrive for Business environment.

4. Microsoft Teams backup
Back up all chats and media shared in Teams messages and channels and notes stored in Team OneNote Notebooks.

5. Backup storage in Azure
Store your Office 365 backups in Azure Blob Storage and Azure file shares.

6. Incremental backups and backup retention
Incrementally back up just the changes made to mailboxes and sites since the last backup cycle. Define a retention period for your Office 365 backups, and 
automatically discard older backups.

Office 365 restoration


1. Restore Exchange Online mailboxes
Back up all items in your Office 365 mailboxes such as emails, calendar entries, contacts, journals, notes, posts, and tasks.

2. Restore SharePoint Online
Back up all site collections, sites, lists, and document libraries (including Microsoft OneNote notebooks).

3. Restore OneDrive for Business
Back up all files and folders in your OneDrive for Business environment.

 
4. Restore to different mailboxes
Schedule periodic backups and incrementally back up just the changes made to mailboxes and sites since the last backup cycle.

5. Restoration preview
Define a retention period for your Office 365 backups and automatically discard older backups.

6. Restore file permissions
Get mail notifications about the status of completed backup and restoration operations carried out in your Office365 tenant.


Benefits

Protection against data deletions

  • Restore emails, mailbox items, and documents instantly, no matter if the deletion was accidental or malicious.
  • Recover from mailbox and OneDrive for Business ransomware attacks quickly. 
  • Restore entire mailboxes and OneDrive for Business sites to a point in time before the malware attack.
  • Export entire mailboxes to PST format and secure them with a password.


Meet security and compliance requirements
  • Configure long-term retention policies with RecoveryManager Plus and store Office 365 backup data for any duration as mandated by compliance regulations.
  • Recover the exact mailbox items or documents you need from Exchange Online, SharePoint Online, and OneDrive for Business backups with advanced granular search and preview functionality.
  • Stay compliant with regulations no matter what your Office 365 subscription plan is, as litigation hold as a feature is only available in Office 365 Enterprise E3 and above.

Manage hybrid Exchange environments
  • Back up all mailboxes in your multiple on-premises Exchange organizations and Office 365 tenants from a single console. 
  • Restore backups of Office 365 mailbox items to a mailbox in your on-premises Exchange and vice-versa.
  • Perform backups of unique and localized versions of Office 365, including support for Office 365 U.S. Government (DoD and non-DoD), Office 365 Germany, and Office 365 China.

Office 365 Backup Solutions Software

Acronis

Enhance your managed server backup and recovery
Your clients all have one thing in common, no matter their industry: data loss and downtime are catastrophic to their operations. As a service provider, the quality of the server backup and recovery services you offer matters. Acronis enables you to deliver an integrated solution that combines the most secure server backup available with flip-of-a-switch disaster recovery — all through a single pane of glass.

A global company founded in Singapore in 2003 and incorporated in Switzerland in 2008.
Acronis serving almost 19 years delivering best in class technology with more than 20 thousands Providers, 750 thousands businesses , with 26 languages and more than 15o countries.
Acronis Cyber Protect Cloud by Empowering service providers with backup, DR, cybersecurity, and endpoint management in one integrated solution.
Ancronis Cyber Protect is The unique integration of backup, disaster recovery, cybersecurity, and endpoint management in one solution.
Acronis Cyber Protect Home Office is Formerly Acronis True Image, it's the only personal cyber protection solution that delivers easy-to-use, integrated backup and anti-malware in one

Acronis offering Solutions , For Service Providers Solutions by Managed server backup, Prevention, Managed anti-malware protection, MSP patch management, Recovery, Continuous data protection, Hosting Service Providers

For Business Solutions with Ransomware Protection, Patch Management for businesses, Anti-malware for corporate environments, IT disaster recovery, File Backup and recovery, Data Loss Prevention (DLP), Government and Public Sector (Acronis SCS)

ACRONIS CYBER PROTECT CLOUD INCLUDES: 

• File-level, disk-level, image and application backups
 • Back up popular workloads including Mac, Windows, Linux, Microsoft 365, Google Workspace, Hyper-V, VMware and much more 
• Hybrid storage options – Acronis Hosted Cloud Storage, public clouds such as Microsoft Azure, or MSP local storage

ADVANCED BACKUP ADDS :

Continuous data protection (CDP): Acronis’ agent monitors and backs up changes in real-time with near-zero RPOs, ensuring no data is lost


Storagecraft


StorageCraft Cloud Backup for Office 365 and Microsoft 365
Despite its location in the cloud, Office 365 (O365) and Microsoft 365 data remains vulnerable to acts of human nature.
Microsoft 365 and Office 365, which store files and data in the cloud, demand the same high level of data backup and recovery functions as Microsoft's on-premises version. Microsoft 365 and Office 365 backup solutions must ensure data is protected in the cloud and encrypted while being flexible and easy to use.

Microsoft 365 and Office 365 business data is at risk of incidents such as:
  • An employee deleting a file by mistake and then closing the application.
  • A disgruntled employee purposely destroying information that is useful to the company
  • Someone gaining unauthorized access to company data and deleting files
More and more companies are adopting Microsoft Office 365 for email and collaboration. Using the cloud-based productivity tool, your organization is creating and interacting with information anywhere, anytime, leading to more business data than ever. Your company must oversee and protect all of that data everywhere it goes.
Microsoft Office 365 provides significant advantages to organizations of all sizes; however, this SaaS version of Microsoft’s flagship productivity application, which stores files and data in the cloud, demands the same high level of data backup and recovery functions as it's on-premise version.

Datto



Secure Microsoft 365 Backup & Advanced Threat Protection
Comprehensive detection, protection, and recovery helps you safeguard your clients’ Microsoft 365 data against both known and unknown cyber threats and common data loss scenarios.

Multi-Layered Protection with SaaS Protection and SaaS Defense is SaaS Protection +
Datto SaaS Protection + is built exclusively for MSPs. Combining our SaaS Protection and SaaS Defense tools, this solution scans Microsoft 365 for malicious cyber threats and helps ensure complete protection with 3x daily backups and flexible, fast recovery.

Reliable backup for Microsoft 365
Data stored in SaaS applications face the same risks as any other data. With Datto SaaS Protection +, you can protect against malicious cyber threats and user error, and quickly recover data from the cloud.

Drive SaaS Efficiency
Datto SaaS Protection + for Microsoft 365 is fast, reliable and manageable at scale. You can quickly secure clients with streamlined onboarding and easily manage both quarantined phishing attempts and client backups from a single pane of glass.

Straightforward Billing
Predictable pricing lets you know your costs upfront. The more you sell, the more you'll make, and added discounts applied across all of your licenses mean even more savings.

Shared Responsibility
With Datto SaaS Protection +, you can help your clients streamline data compliance, business continuity, and security.

A Better Together Approach for Microsoft 365
SaaS Protection: Microsoft 365 backup and recovery
Datto SaaS Protection is a backup tool that protects valuable Microsoft 365 data from Exchange, OneDrive, SharePoint, Teams and more.

SaaS Defense: Advanced threat protection and spam filtering
Datto SaaS Defense is a robust threat protection solution for Microsoft 365 applications that proactively detects and helps prevent malicious malware attacks that target Exchange, OneDrive, SharePoint, and Teams.

Protect Vital Microsoft 365 applications
Datto SaaS Protection + is an integrated phishing prevention and backup tool that protects valuable Microsoft 365 data, including Exchange, Calendar, OneDrive, SharePoint, and more.

Protect and Backup Microsoft 365 OneDrive for Business
Protect files in OneDrive with Datto SaaS Protection +. Your clients' files and OneDrive folders will be scanned for malicious malware and be readily available for speedy recovery by utilizing the one-click restore feature.

Protect and Backup Microsoft 365 Exchange Online
Datto SaaS Protection helps keep your mailbox free from phishing attacks, and safely backed up, giving you peace of mind. Your emails, attachments and contacts are protected from downtime and data loss.

Protect and Backup Microsoft Teams
Datto SaaS Protection enables you to protect and backup Microsoft Teams, with a single click. It protects Teams data including the team name, members list and teams channel. You can also recover your clients Microsoft Teams data including team chats, meetings and messages quickly.

Protect and Backup Microsoft 365 Sharepoint
Datto SaaS Protection + is a comprehensive SharePoint backup and recovery solution for MSPs that also delivers phishing protection. It includes all of your site collections, documents, libraries, and lists. Datto SaaS protection can quickly recover your data in the event of an outage.

VeeAM


Veeam Backup for Microsoft 365 is a powerful and versatile backup solution that provides organisations with a simple and reliable way to protect their Office 365 data. The solution can be used to back up mailbox data, OneDrive for Business files, and SharePoint Online data, and can be configured to protect data both in the cloud and on-premises. Veeam Backup for Microsoft 365 also includes powerful recovery options, such as the ability to restore data to any location, including the cloud.

Backup Microsoft 365 (formerly Office 365) data

Microsoft 365 provides powerful services within Office 365 — but a comprehensive backup of your Office 365 data is not one of them. 
Veeam® Backup for Microsoft 365 eliminates the risk of losing access and control over your Office 365 data, including Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams — so that your data is always protected and accessible.

Veeam Backup for Microsoft 365 gives you the power to securely backup Office 365 to any location — on-premises or in cloud object storage — including Amazon S3, Azure Blob, IBM Cloud or S3 compatible providers on premises.

eset


When it comes to choosing a backup solution for your business, you can't go wrong with ESET Office 365 Backup. This software is designed to help you protect your data, both on and off your network. ESET Office 365 Backup lets you quickly and easily back up your Office 365 data to a local or remote location, so you can rest assured that your information is safe in the event of a disaster. Plus, thanks to its cloud-based architecture, you can access your backed-up files from anywhere, anytime.

ESET internet security for home users, provide powerful payment and privacy protection for banking and payment protection by secure your online transactions and access to crypto-wallets.
Safely pay online through a special secure browser, or run any supported browser in secure mode by default. Automatically protects you while banking online and accessing web-based crypto-wallets. Encrypts communications between the keyboard and the browser for safer transactions. Protects you from keyloggers.

Firewall, network inspector and more by protect access to your data, network and webcam.
Prevent unauthorized access to your computer and misuse of your personal data. Protect your private data from ransomware. 
Secure your webcam and home Wi-Fi router from intruders and control privacy threats by actively testing your router-connected smart devices.

Parental control as safeguard your kids online and monitor their activities.
Prevent your children from being exposed to inappropriate online content. Choose from 20+ predefined, age-specific website categories to block, 
or add individual sites to your blocklist. Set a password to protect against modification of settings, or unauthorized product uninstallation.

For Business and Enterprise Solutions

ESET Cloud Office 365 security features

Provides advanced protection for Microsoft 365 applications against malware, 
spam or phishing attacks with ultimate zero-day threat defense and an easy-to-use cloud management console.

Antispam

Now using an enhanced, award-winning engine with improved performance, this essential component filters all 
spam emails and keeps user mailboxes free of unsolicited or undesired messages.

Anti-Phishing

Prevents users from accessing web pages that are known to be phishing sites. Email messages can contain links that 
lead to phishing webpages.

Anti-Malware

Scans all incoming emails and attachments as well as all new and changed files. This helps keep each user’s mailbox free 
of malware and prevents the spread of malware through cloud storage across multiple devices.

Cloud sandbox analysis (NEW Feature)

Proactive threat defense against new, never-before-seen type of threats. Utilizes advanced adaptive scanning, cutting-edge machine 
learning, cloud sandboxing and in-depth behavioral analysis.

Automatic protection

With this option enabled, admins can be sure that new users created within the Microsoft 365 tenant will be automatically protected 
without the need to go to the console to add them separately.

Quarantine manager

An admin can inspect objects in this storage section and decide to delete or release them. This feature offers simple management of 
emails and files that have been quarantined by our security product. 

Arcserve & SOPHOS


Arcserve, LLCthe world’s most experienced data protection provider, today announced a global alliance with Sophos, a leader in network and endpoint security, to provide organizations with dedicated protction for backed up data against cyberthreats. Through this collaboration, organizations can now employ the only market solution that integrates anti-ransomware and other threat prevention technologies, such as deep learning AI for both known and unknown malware, and award-winning disaster recovery and high availability capabilities for prevention against data loss. Together, the new solution delivers a multi-layered approach to prevent, protect, and immunize backup data from cyberattacks.

Users store thousands of critical files on OneDrive to access them anytime, from anywhere. But, deleting a user account means their personal SharePoint site and OneDrive accounts are gone for good, too.

Eliminate the risk of losing critical business data with complete OneDrive backup.
  • Secure Your Office 365 data from any cybersecurity threat with Sophos Intercept X Advanced technology
  • Back up all or select OneDrive accounts
  • Quickly recover files, folders or entire accounts
  • Store backups on-premises and in cloud storage
  • Reduce storage capacity with hyper-efficient global deduplication
  • Copy backups to tape devices, tape libraries, and cloud locations, including the Arcserve Cloud, Amazon S3 and Azure Blob Storage
Microsoft offers Office 365 backup under a shared responsibility model, meaning they maintain platform uptime but it’s the responsibility of the user to prevent data loss.

And, while some businesses rely on native Microsoft Office 365 backup tools, doing so puts you at risk of data loss from human error, intentional deletion, external security threats, and programmatic issues.

Gain control and work worry-free with comprehensive protection for Exchange Online, SharePoint Online and OneDrive for Business as well as other physical, virtual and cloud workloads.




This post first appeared on Antenna Handbook, please read the originial post: here

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Best Microsoft 365 Backup Solution and Restoration Solution

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