This post will introduce the most used SAP S4/HANA Fiori apps in Sourcing and Procurement with the latest 2022 release.

SAP introduced Sap Fiori in 2013 as an intuitive system to develop mobile-friendly apps for the SAP ecosystem, including S/4HANA, Business Suite, Cloud, and so on. SAP initially released 25 SAP Fiori apps of three primary categories – transactional, fact sheets, and analytical apps. 

Due to the exceptional experience and features of users and developers, SAP Fiori has gained traction in no time. At the time of this writing, SAP has officially listed over 15,290 SAP Fiori apps for many business purposes – manufacturing, sales, procurement, R&D, Finance, and more!

Manage Purchase Requisitions

Manage Purchase Requisitions – Professional (ID: F2229)  app helps you create a new purchase requisition and view or manage it afterward. The app also monitors the quantity, availability, and location of your requested items, ensuring a smooth procurement experience.

Features

• Creating, viewing, searching, and editing purchase requisitions. 
• Creating outline agreements for following-on. 
• Adding requisition items in a hierarchy or flat list. 
• Managing limits for unplanned services using SAP Lean Services. 
• Updating and configuring price data to reflect the latest pricing
• Checking updated status for purchase requisitions, such as Rejected, Saved, Deleted, Approved, Blocked, and more. 

The app’s situation handling ensures that the concerned users receive automatic notifications of the requested items or relevant contracts. 

Manage RFQs

Manage RFQs (ID: F2049) is a transactional SAP Fiori app that allows you to manage the overall RFQ process for your business procurement, including creating requirements, managing bids, preparing contracts, and awarding bids. 

Features

• Smoothly syncing with SAP Ariba Sourcing for bid placement from suppliers. 
• Supporting both materials and services as item types.
• Managing delivery and payment terms.
• Searching for specific RFQs in the database.
• Adding attachments for more detailed information related to your RFQs.
• Syncing price information automatically.  
• Tracking the history of document changes. 
• Viewing all relevant transaction and legal details. 
• Manually updating quotes in the preparation or submitted stages. 

The Manage RFQs app automatically integrates with the Manage Purchase Contracts app to create purchase contracts based on the specifications you have provided. 

Manage Purchase Contracts

Manage Purchase Contracts (Version 2) (ID: F1600A) is another transactional SAP S4/HANA app based on SAP Fiori elements that let you control your purchase contacts end-to-end. The app supports four item categories for creating or managing a purchase contract – standard, consignment, material group, and subcontracting. 

Features

• Creating new purchase contracts manually or by using templates for both materials and services. 
• Supporting both hierarchy and flat list. 
• Viewing list of approved international transportation items, or, Incoterms, in short. 
•  Managing and updating info records at the item level.
• Using Kanban indicators for replenishment or scheduling Just-in-Time (JTT) calling agreements. 
• Managing taxation requirements for the purchased or sourced items. 

The Manage Purchase Contracts app also lets you manage purchase approvals and receive notifications with summarized emails in your inbox.  

Process Purchase Requisitions

Process Purchase Requisitions app (ID: F1048) is an SAP Fiori sourcing and procurement app intended for the purchasers within your business, allowing them to view purchase requisitions and assign specific supply sources too. 

Features

• Using different criteria to search purchase requisitions from the database. 
• Creating the following documents, like RFQs or contracts in the backend.
• Viewing the total monetary value of purchases facilitates a good spend management experience. 
• Managing info records, scheduling agreements, and contracts. 

The app requires users to have the required authorization for the intended purchasing group, plant, or organizations. 

Manage Purchase Order

Manage Purchase Orders is another procurement app designed for authorized purchasers to ensure the sourcing and availability of your requested items at the right time at the right location. 

Features

• Creating new purchase orders manually or by using templates
• Sorting, filtering, and searching purchase orders based on predefined criteria
• Using customized filters
• Item-wise copying of orders (single or multiple items)
•  Filtering orders based on current statuses, such as Draft, In Approval, Rejected, etc. 
• Managing enhanced limits for procurement. 
• Placing direct requests without a bidding process or RFQs. 

You can implement the SAP app both on-premise and on the cloud. 

Manage Service Entry Sheets – Lean Services

Manage Service Entry Sheets – Lean Services app (ID: F2027) in SAP S4/HANA Fiori 2022 lets you exclusively manage the service entry sheets and planned and unplanned lean services as a procurement employee. 

Features

• Managing standard items for planned services and limit items for unplanned services. 
• Viewing the service entry sheet in different formats. 
• Editing item specifications when it is in the Draft or In Process statuses.
• Receiving summarized notifications in your inbox and approving or rejecting it. 

Once approved, the app can automatically generate goods receipt documents for posting. 

Procurement Overview Page

Procurement Overview Page app (ID: F1990) gives you a comprehensive and precise view of your procurement tasks, helping you quickly make data-driven decisions. The app has a highly visual interface where you configure task prioritization. 

• Viewing information as actionable cards where you can simply click and initiate the necessary action.
• Filtering information based on consumptions, expiry dates, suppliers, and more. 
• Managing the priority orders for viewing based on urgency or spending information. 
• Applying specific filters to relevant cards. 

You can use standard SAP view or enable customized views while using the Procurement Overview Page app. 

Purchase Requisition Average Approval Time (Flexible Workflow)

Purchase Requisition Average Approval Time app (ID: F3980) is an analytical SAP Fiori app that allows you to monitor the delivery dates of the purchase order. You can conveniently analyze actual delivery dates compared to the estimated ones and evaluate supplier performance in SAP S4/HANA Sourcing and Procurement Fiori apps.

Features

• Viewing supplier confirmation statuses – expected, expected but not received, and received. 
• Analyzing and filtering various supplier KPIs.
• Easily navigating to several relevant apps.
• Configuring personalized titles. 
• Converting visual views to tabular ones for data analysis and exporting. 

The app also lets you share the app link page as an email or exportable excel file.

Hand Over Purchase Requisitions

Hand Over Purchase Requisitions app (ID: F4795) allows the material planners for external procurement to evaluate all automatically generated purchase requisitions before moving them forward as a unified purchase order. 

Features

• Updating statuses of purchase requisitions.
• Modifying and removing purchase requisitions.
• Viewing all pending or blocked items as a list quickly.
• Using various filters for views.   

You can locate the customization settings from the Production menu inside the MRP settings after enabling the PReq Handover Required option. 

Wrap-Up: Procurement Fiori Apps

Correct utilization of the Fiori apps can significantly streamline your sourcing and procurement experience with SAP. While all listed apps offer excellent features, finding the right ones for optimal performance is crucial.  You can check the complete list of SAP S4/HANA in Sourcing and Procurement in this list provided by SAP here.

SpendWizard provides comprehensive, end-to-end consultation related to SAP implementations and procurement. Contact us to find and implement the most suitable SAP Fiori apps for your business. 

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