Microsoft Office is an invaluable tool when it comes to virtual workspaces. While tasks like choosing suitable virtual background teams are vital to maintaining a thriving company culture, practical tasks are equally important when it comes to maintaining a productive workplace.

Fortunately, Microsoft Office Hacks can help you and your team make the most of each day, no matter the distance between your staff members. The following tips can help you enjoy all the amazing features offered by Microsoft Office.

Virtual Backgrounds

When it comes to Microsoft Teams, there is a variety of virtual backgrounds to pick from. You can select different backgrounds for different meetings to establish a suitable atmosphere. You can also blur the existing background, which takes whatever’s behind you and makes it less visible.

Getting used to the different background functions allows you to change them efficiently during meetings. It also educates you in the many background options available.

Pin Frequently Used Channels

Most virtual workplaces use a multitude of channels, which can get confusing when you engage with different team members remotely. Organization is key to a well-oiled office, which is why you can pin the channels you use most to access them easily.

To pin different channels, hit the dot next to the channel and click pin. You can use the same process to unpin channels when you no longer need efficient access to them.

Spotlight Speaker

Spotlighting a specific participant is another useful function that remote workplaces can take advantage of. By spotlighting one person, their display becomes the largest out of all the meeting participants. This allows others in the meetings to focus on specific speakers to ensure they don’t miss an important bit of information.

Along with using this function during work meetings, it’s also useful when using Zoom icebreakers to build camaraderie and trust among your team. When you want to focus on a specific person, you can easily spotlight them.

Schedule Chat Messages

Many remote workplaces have staff working in different time zones. In this case, sending a reply at the wrong time can be disruptive, particularly if the team member forgot to mute notifications after work.

You can avoid potentially bothering your colleagues during their off hours by scheduling your replies to occur at a different time. Scheduling a reply allows you to select the date and time to deliver the message, provided you plan on sending the message within the next seven days.

Organize Inbox by Conversations

Office efficiency saves time and boosts productivity among your team. This is especially important when it comes to your inbox, which can become quite unwieldy over time when you receive hundreds of emails each day.

To ensure you can locate specific emails efficiently, consider arranging your inbox by conversations. Email messages are now listed according to the conversation to enhance organization.

Of course, there are plenty of other hacks you can use, such as creating a unique logo background, when it comes to virtual meetings. By taking these steps, you and your team can enjoy a productive and fulfilling virtual workplace.

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