Introduction

Repetitive business procedures are automated using Power Automate. The main focus of Power Automate is using computers to handle monotonous activities. Beyond straightforward processes, Power Automate can automate tasks on your local computer, such as calculating Excel data and transmitting corporate data between systems on a schedule. It can also talk to more than 600 data sources.

Power Automate’s typical use cases and capabilities include the following:

1. Automating repetitive processes, such as data transfer across systems, and directing users through a procedure so they may finish each stage
2. utilizing one of the hundreds of connectors or directly using an API to connect to external data sources
3. Robotic process automation (RPA) technology can automate processes on desktop computers and websites.

Utilize your data wherever it is

The ability to access your data is crucial when developing an app. Power Automate gives you options; with its more than 600 connectors, you can quickly connect to data and services on the internet as well as on-site. Typical information sources include:

• Microsoft Dataverse
• Salesforce
• Dynamics 365
• Google Drive
• Office 365

The three different sorts of flows that Power Automate can produce

Power Automate creates flows, of which there are three different kinds:

Cloud Flow: You can create cloud flows by starting with a trigger, followed by one or more actions. The existing connectors enable various motivations and activities, such as receiving an email from a specific person or mentioning your business on social media.

Business process flows: These flows are designed to improve the user experience while utilizing Microsoft Dataverse and Model-driven apps. Put these to use in your model-driven apps to provide a guided experience.

Desktop flows: With these robotic process automation (RPA) flows, you can videotape yourself carrying out tasks on a desktop or in a web browser.

Security and Management

Please log in to https://admin.powerplatform.microsoft.com to manage Power Automate security. You have full access to Power Automate tenant-wide from the Microsoft Power Platform admin center. You may manage user licenses and quotas, develop and manage environments, put Data Loss Prevention policies into practice, work with data connectors, and more. You have Power Automate management options through the admin center.

Power Automate also provides a complete set of PowerShell cmdlets. These cmdlets give you more in-depth control and function better in complex situations. For example, when you use the cmdlets for auditing, you have better control and knowledge of how Power Automate is being used throughout your tenant.

Security and Administration

To manage security for Power Automate, log into https://admin.powerplatform.microsoft.com. You have full access to Power Automate tenant broad from the Microsoft Power Platform admin center. You can create and manage environments, implement Data Loss Prevention policies, work with Data integrations, and manage user licenses and quotas. The admin center gives you management capabilities across Power Automate.

Power Automate also offers a full set of PowerShell cmdlets. These cmdlets allow you deeper controls and to work better in large-scale scenarios. For example, using the cmdlets for auditing gives you more control and insight into Power Automate’s usage throughout your tenant.

There are also built-in flow actions for controlling Power Automate and Power Apps because Power Automate is all about automation. Creating a flow that runs daily at 8 AM to find all flows and Power Apps produced and then adding an IT person as the co-owner of each is an example of a good flow. IT will then have access to and knowledge of the organizational solutions. Power Automate is assisting in automating typical business procedures in yet another manner.

Pricing

Create your first flow

1. Go to https://make.powerautomate.com/ and enter your credentials.
2. Select your environment in which you want to make your flow.
3. The left side navigation panel shows different options available. You can create your new flow or open an existing one from the My Flows option.
4. There are three main types of flow; Select the type you want to make the Flow – Automated, Scheduler, or instant.
5. After clicking the type one pop-up that will ask for the flow name and trigger, you have to provide this information, or you can skip it if you want and later provide this information.

Trigger: In essence, Triggers are the beginnings. It’s similar to pressing a button to begin or initiate the workflow. Many connectors can have triggers alerting your app when a particular event happens. As a component of power automation, the triggers may be divided into Polling Triggers and Push Triggers.

• Polling Triggers: A polling trigger is an event that regularly calls your service to check for new data. Your workflow instance is restarted whenever new data becomes available, using the data as input. We have Postman and other Custom Connectors under polling triggers.
• Push Triggers: They monitor an endpoint for data to listen for events. A new run of your workflow instance will be launched after an event. For example, both Gmail and Office 365 Outlook use push triggers. The trigger will listen to our data on the endpoint if a letter has been marked, and then the specific actions will take place.

We have three types of Triggers in Microsoft Power Automate,

• Manually firing trigger
• Recurrence, and Scheduled trigger
• Trigger reacting to an external event

      6. You can select an inbuilt connector to connect with different applications, or you can make your connector. Now you can proceed with the requirements and complete the flow per your requirements. You just have to add the next steps to further add something as per need.

      7. You can search different connectors from the search option. If the connectors are available, it will show the different actions you can take.

      8. After completing the flow, you have to save it. According to the trigger and action you have taken, the flow will run accordingly. If some error occurs during the run, the flow will fail. If not, it will succeed. You can check the status of the flow on the flowing dashboard.

      9. You can rename export and turn off the flow if required. You can also share the flow with different people as per need.