Question

After a Meeting, a team member recaps all of the topics that worked well, worked relatively well, and did not work at all. The expectation is for upcoming project work to make better progress and achieve targets.

Which of the following combinations of tactics is being used?

A. Stand-up meeting, action items
B. Workshop meeting, timeboxing
C. Status meeting, follow-ups
D. Presentation meeting, meeting notes

Answer

A. Stand-up meeting, action items

Explanation 1

The question you asked is about meeting tactics, which are methods or techniques used to facilitate effective project meetings. According to some sources, some common meeting tactics include:

• Preparing your points and agenda in advance
• Providing the purpose and objectives of the meeting
• Guiding your listeners with previews, transitions, and reviews
• Being ready to listen and ask questions
• Keeping detours brief and relevant
• Knowing when you’ve finished your point and moving on
• Giving concise credit and feedback
• Using appropriate tools and techniques to capture and document information
• Following up on action items and next steps
• Evaluating the meeting outcomes and improving for the future

Based on these criteria, the best answer to your question is option A: Stand-up meeting, action items. A stand-up meeting is a short, focused meeting that typically involves the team standing up to avoid getting too comfortable or distracted. It is often used in agile project management to review the progress, issues, and plans for the day. Action items are tasks or deliverables that are assigned to specific team members during or after the meeting, with clear deadlines and expectations. These tactics help to keep the meeting on track, communicate effectively, and achieve the desired results.

The other options are not as suitable for the scenario described in the question. A workshop meeting is a longer, interactive meeting that involves brainstorming, problem-solving, or learning new skills. Timeboxing is a technique of allocating a fixed amount of time for each activity or topic. These tactics are more suitable for complex or creative projects that require more collaboration and exploration. A status meeting is a regular meeting that updates the team on the project status, risks, issues, and changes. Follow-ups are actions or communications that occur after the meeting to ensure alignment and accountability. These tactics are more suitable for monitoring and controlling projects that have clear goals and plans. A presentation meeting is a formal meeting that involves delivering information or proposals to an audience. Meeting notes are written records of what was discussed and decided in the meeting. These tactics are more suitable for reporting or persuading projects that have high stakes or external stakeholders.

Explanation 2

According to the CompTIA Project+ PK0-005 Certification Study Guide, meeting tactics are methods or techniques that are used to conduct effective meetings. Some of the meeting tactics that are covered in the study guide are:

• Stand-up meeting: A short, daily meeting where team members report on their progress, issues, and plans for the day. The meeting is usually held standing up to encourage brevity and focus.
• Action items: Tasks or activities that are assigned to specific individuals or groups during a meeting. Action items should have a clear description, a due date, and an owner who is responsible for completing them.
• Workshop meeting: A meeting where participants work together on a specific topic or deliverable, such as brainstorming, problem-solving, or decision-making. Workshop meetings often use facilitation techniques, such as voting, ranking, or grouping, to achieve the desired outcome.
• Timeboxing: A technique that sets a fixed amount of time for each agenda item or activity in a meeting. Timeboxing helps to keep the meeting on track and avoid wasting time on irrelevant or low-priority issues.
• Status meeting: A meeting where project stakeholders share information about the current status of the project, such as progress, issues, risks, changes, and milestones. Status meetings help to monitor and control the project performance and communicate any updates or changes to the project plan.
• Follow-ups: Actions or communications that are done after a meeting to ensure that the meeting objectives were met and the action items were completed. Follow-ups can include sending meeting minutes, updating project documents, tracking action items, or providing feedback.
• Presentation meeting: A meeting where a speaker or a group of speakers deliver information or demonstrate something to an audience, such as project results, findings, recommendations, or proposals. Presentation meetings often use visual aids, such as slides, charts, graphs, or videos, to support the message and engage the audience.
• Meeting notes: A written record of what was discussed and decided in a meeting. Meeting notes should include the date, time, location, attendees, agenda, key points, decisions, action items, and any other relevant information. Meeting notes should be distributed to all participants and stakeholders after the meeting.

Based on this information, after a meeting where a team member recaps all of the topics that worked well, worked relatively well, and did not work at all with the expectation for upcoming project work to make better progress and achieve targets, the combination of tactics that is being used is option B: Workshop meeting, timeboxing. A workshop meeting is a suitable tactic for reviewing and improving project performance by engaging participants in collaborative activities. Timeboxing is a useful technique for setting a limit on how much time is spent on each topic and ensuring that all aspects of the project are covered.

Explanation 3

The answer to the question is C. Status meeting, follow-ups.

A status meeting is a meeting where team members discuss the current status of the project and any issues that have arisen. The team member recaps all of the topics that worked well, worked relatively well, and did not work at all. This is done so that the team can learn from their mistakes and make better progress in the future. Follow-ups are then used to ensure that everyone is on the same page and that progress is being made towards achieving targets.

Explanation 4

The answer to the question is C. Status meeting, follow-ups.

A status meeting is held to review the progress of the project and to identify any issues that need to be addressed. During the meeting, team members report on their progress and discuss any problems they have encountered. The expectation is for upcoming project work to make better progress and achieve targets. Follow-ups are then conducted after the meeting to ensure that any issues identified are addressed and that progress is being made towards the project goals1.

Option A (Stand-up meeting, action items) is incorrect because stand-up meetings are brief meetings held daily to review progress and identify any issues that need to be addressed. Action items are assigned during these meetings to ensure that any issues identified are addressed in a timely manner2.

Option B (Workshop meeting, timeboxing) is incorrect because workshop meetings are held to brainstorm ideas and develop solutions. Timeboxing is a technique used during these meetings to ensure that discussions stay on track and that all topics are covered within the allotted time3.

Option D (Presentation meeting, meeting notes) is incorrect because presentation meetings are held to present information or ideas to an audience. Meeting notes are taken during these meetings to document the information presented.

Explanation 5

The correct answer is:

C. Conduct an impact assessment.

In the context of project management and change control processes, conducting an impact assessment is the logical next step after updating the project plan to reflect the approved change request. An impact assessment helps evaluate the consequences and implications of the proposed change on various aspects of the project. It ensures that all stakeholders are aware of the effects of the change and can make informed decisions based on the assessment.

When an approved change request is implemented in the project plan, it is crucial to assess its potential impact on the following key areas:

1. Scope: Determine if the new feature addition affects the project’s scope. Verify if any additional deliverables or tasks need to be included to accommodate the change.
2. Schedule: Evaluate the impact on the project schedule after adjusting the production release date. Check if there are any dependencies on other tasks or deliverables that may be affected by the change.
3. Budget: Assess whether the new feature addition has cost implications. Verify if additional resources or expenses are required to complete the project as per the revised plan.
4. Resources: Identify if any changes are needed in the allocation of resources, such as personnel or equipment, to support the change.
5. Risks: Evaluate whether the change introduces any new risks or affects the mitigation of existing risks in the project.
6. Quality: Ensure that the updated project plan aligns with the project’s quality standards and that the new feature meets the expected quality requirements.
7. Stakeholders: Communicate the impact of the change to all relevant stakeholders, including team members, sponsors, and customers.

By conducting a comprehensive impact assessment, the project manager can make informed decisions about the change and its implications on the project’s success. It also allows the project manager to communicate effectively with stakeholders about any adjustments in project scope, schedule, budget, or resources.

Once the impact assessment is completed and the project manager is confident in the changes and its implications, the project can move forward with the implementation of the approved change (Option B). However, before implementing the change, validating the change implementation (Option A) is also an essential step to ensure that the change has been applied correctly and is functioning as intended.

After the change is implemented, it is crucial to communicate the change deployment (Option D) to all stakeholders to keep them informed about the changes made and to manage their expectations.

In summary, the correct next step after updating the project plan due to an approved change request is to conduct an impact assessment (Option C) to evaluate the consequences and implications of the change before proceeding with the implementation and communication of the change.

Explanation 6

The correct answer is C. Status meeting, follow-ups.

In this scenario, the team member is recapping the topics that worked well, worked relatively well, and did not work at all after a meeting. The expectation is for upcoming project work to make better progress and achieve targets. This combination of tactics aligns with a status meeting and follow-ups.

A status meeting is a regular gathering where team members provide updates on their progress, discuss any issues or challenges, and align their efforts towards project goals. It allows the team to assess the current status of the project and make necessary adjustments to ensure better progress and target achievement.

The follow-ups mentioned in the question indicate that action items or tasks have been identified during the meeting. Follow-ups involve assigning responsibilities, setting deadlines, and ensuring that the necessary actions are taken to address the topics that did not work well or need improvement. By following up on these action items, the team can make better progress and work towards achieving their targets.

Option A, a stand-up meeting with action items, is a common agile practice where team members provide brief updates on their work and identify action items to be completed before the next meeting. While action items are mentioned, the question does not specify that the meeting is a stand-up meeting.

Option B, a workshop meeting with timeboxing, involves a structured session where participants collaborate on specific tasks or topics within a defined timeframe. Timeboxing is used to ensure that discussions and activities stay focused and do not exceed the allocated time. However, the question does not mention a workshop meeting or timeboxing.

Option D, a presentation meeting with meeting notes, typically involves one or more individuals presenting information to an audience. Meeting notes are taken to capture key points and decisions made during the meeting. However, the question does not indicate that a presentation meeting took place.

Therefore, the most appropriate combination of tactics being used in this scenario is a status meeting, where team members provide updates, and follow-ups, where action items are identified and addressed to improve progress and achieve targets.

Explanation 7

The correct answer for this question is A. Stand-up meeting, action items. Here is the explanation:

A stand-up meeting is a short and focused meeting that usually happens at the start or end of a workday. The purpose of a stand-up meeting is to share progress, challenges, and plans for the next tasks. A stand-up meeting can help the team members to align their work, identify potential issues, and collaborate effectively.

An action item is a specific task that needs to be done by a person or a group within a certain timeframe. An action item can be assigned during or after a meeting, and it should have a clear owner, deadline, and deliverable. An action item can help the team members to follow up on their responsibilities, track their progress, and achieve their goals.

In this scenario, the team member is using a stand-up meeting and action items to review the past work, identify the areas of improvement, and plan for the next steps. This combination of tactics can help the team to make better progress and achieve targets for the upcoming project work.

Explanation 8

The correct answer is:

C. Status meeting, follow-ups.

In this scenario, the team member is recapping the topics that worked well, worked relatively well, and did not work at all after a meeting. The expectation is for upcoming project work to make better progress and achieve targets. This combination of tactics indicates the use of status meetings and follow-ups.

Here’s an explanation of the options:

A. Stand-up meeting, action items.

Stand-up meetings are typically short daily meetings where team members provide updates on their progress and plans for the day. While action items can be discussed and assigned during these meetings, they do not directly align with the scenario provided.

B. Workshop meeting, timeboxing.

Workshop meetings are more interactive and collaborative sessions used for brainstorming, problem-solving, and generating ideas. Timeboxing refers to setting specific time limits for each agenda item. While these tactics can be useful in certain situations, they do not directly align with the scenario provided.

C. Status meeting, follow-ups.

This is the correct answer. Status meetings are regular meetings where team members provide updates on their progress, discuss challenges, and review project milestones. The emphasis on identifying what worked well, what worked relatively well, and what did not work at all suggests a status meeting. Additionally, the mention of the expectation for better progress and achieving targets implies the need for follow-ups to address any identified issues or areas for improvement.

D. Presentation meeting, meeting notes.

Presentation meetings typically involve one or more individuals presenting information to an audience. Meeting notes refer to the documentation of key points and decisions made during a meeting. While these tactics can be useful in certain contexts, they do not directly align with the scenario provided.

To summarize:

The combination of tactics being used in this scenario is a status meeting, where team members recap topics that worked well, worked relatively well, and did not work at all. The expectation for better progress and achieving targets indicates the need for follow-ups to address any identified issues or areas for improvement.

Explanation 9

Explanation 10

The combination of tactics being used is: Status meeting, follow-ups. The team member is providing a status update on what worked well and what didn’t, and setting expectations for future work, which is a follow-up action.

The combination of tactics you mentioned – status meetings and follow-ups – is a common approach in project management to ensure effective communication, accountability, and progress towards goals.

1. Status Meetings: These are regular meetings where team members provide updates on their tasks, discuss challenges, and share what has worked well or not. This helps the team to stay aligned, identify potential issues early, and learn from each other’s experiences. It also provides an opportunity for team members to collaborate and offer solutions to problems.
2. Follow-ups: After the status meeting, follow-ups are crucial to ensure that the discussed points are being acted upon. They serve as reminders of tasks or actions that need to be completed, and they help to hold individuals accountable for their responsibilities. Follow-ups also provide a platform for addressing any questions or concerns that may have arisen after the meeting.

The expectation for upcoming project work to make better progress and achieve targets is based on the learnings from what worked well and what didn’t in the past. By discussing these points in a meeting and following up on them, the team can continuously improve their strategies and work more efficiently towards their goals.

Explanation 11

Explanation 12

Reference

• 10 Tactics to Keep Your Meeting on Track (hbr.org)
• 4 Techniques to Facilitate Effective Project Meetings (pmi.org)
• Effective Meeting Strategies: 14 Tips for Efficient Work Meetings (fellow.app)

CompTIA Project+ PK0-005 certification exam practice question and answer (Q&A) dump with detail explanation and reference available free, helpful to pass the CompTIA Project+ PK0-005 exam and earn CompTIA Project+ PK0-005 certification.

The post CompTIA PK0-005 Q&A: Which of the following combinations of tactics is being used? appeared first on PUPUWEB - Information Resource for Emerging Technology Trends and Cybersecurity.