Occasionally, or perhaps frequently, a meeting needs to be scheduled with someone outside of your organization. Typically when this happens, emails are sent back and forth trying to identify a good time that works for those attending the meeting.

If you’re using Microsoft Office, you can skip a lot of that back and forth by sending your availability to the person/people that you are trying to schedule a meeting with. Here’s how:

1. Create a new email addressed to the person that you would like to schedule a meeting with
2. Click insert at the top of your email
3. Click on the calendar icon
4. Decide what calendar information you would like to share
   1. Click “show time within my working hours only”
   1. Click on the appropriate date range, or specify dates
   1. Click okay
5. The calendar is added to your email
6. Add any relevant details to the body of your email and hit send

Quick, simple and it could save you, and the other person, a lot of frustration.

The post Office 365 Tips & Tricks: Sharing Your Calendar With Someone Outside Of The Company appeared first on Intivix.