Driver Qualification Files, or “DQ files,” are a set of documents required by the Federal Motor Carrier Safety Administration (FMCSA) for trucking companies that operate commercial motor vehicles (CMVs) in the United States. These files are used to ensure that the drivers of these vehicles meet the safety standards set by the FMCSA and are fit to operate CMVs on public roads.

Driver Qualification File Requirements

The Driver Qualification file is a collection of documents that must be kept on file by the trucking company for each of its drivers. These documents include:

• A copy of the driver’s commercial driver’s license (CDL)
• A copy of the driver’s medical certificate
• A copy of the driver’s record of violations and accidents
• A copy of the driver’s employment application
• A copy of the driver’s annual review
• A copy of the driver’s road test results (if applicable)

Are background checks required?

The FMCSA also requires that trucking companies conduct background checks on their drivers, including a check of the driver’s driving record and a check for any prior drug or alcohol violations. If a driver is found to have a history of violations or accidents, the trucking company must evaluate whether the driver is fit to continue operating a CMV.

Review files regularly

In addition to these documents, the FMCSA also requires that trucking companies conduct regular reviews of their drivers’ performance and safety records. These reviews must be conducted at least once a year, and any issues or concerns that arise must be addressed by the trucking company.

No DQ files result in Out of Service

The FMCSA is responsible for enforcing the regulations surrounding DQ files, and they have the authority to conduct inspections of trucking companies to ensure that they are in compliance with these regulations. If a trucking company is found to be non-compliant, they may face fines or penalties, and their drivers may be disqualified from operating CMVs. In fact, you could incur $11,956 in fines if you fail to keep Driver Qualification files for your drives.

Are drivers responsible for DQ files too?

It is important to note that DQ files are not just required for the trucking company but also for the drivers who operate the CMVs. Drivers must maintain their own DQ files, which include their medical certificate and their record of violations and accidents. They are also responsible for providing the trucking company with any updates or changes to their DQ file, such as a change in address or a new violation.

Driver Qualification files are needed for all trucking companies

In summary, Driver Qualification Files (DQ files) are a collection of documents required by the Federal Motor Carrier Safety Administration (FMCSA) for trucking companies that operate commercial motor vehicles (CMVs) in the United States. These files are used to ensure that the drivers of these vehicles meet the safety standards set by the FMCSA and are fit to operate CMVs on public roads. Trucking companies and drivers are both responsible for maintaining these files and ensuring they are in compliance with FMCSA regulations. Call (470) 598-1501 to file your Driver Qualification Files today!