Google Mail aka Gmail is a well-known email platform for personal as well as professional use. However, organizations prefer to use Microsoft Office 365 because of its wide range. Sometimes users come across a situation in which they are required to migrate emails from Gmail to Office 365.

So, this technical guide is about “How to migrate emails from Gmail to Office 365”. We will execute a manual way to export emails from Gmail to Office 365. 

Manual Method to Migrate Emails from Gmail to Office 365

In this procedure, we need to archive Gmail Mailbox contents, perform a migrating process and then place the mail into a PST file. Afterward, we can migrate the PST contents to the user’s Exchange Online Mailbox. There is one more benefit i.e. we can simply attach the PST files to Outlook, or even archiving the PST files for safekeeping.

So, to export emails from Gmail to Office 365 follow these steps:

1. Start from downloading the mails from Gmail. For that, Open your Gmail account on your system and click on the My Account. It will take you to the My Account Screen.

2. Now, click on the Control Your Content. In Control your content panel, you will notice that the screen contains a section labeled Download Your Data. Here click on CREATE ARCHIVE.

3. You will encounter Download Your Data screen. Here click on Select None Button.

4. Now, scroll down the list of services until you find Mail and Turn Mail back on. After doing so, you will see that you can export all of your mail. Let’s export all the emails.

5. From the bottom of the screen, choose your archive file type (ZIP). Once you ask Gmail to create the archive, it will take a while to complete the process. This may take hours or even days.

6. After the completion, download the archive file and decompress it.

7. In order to get the emails of Gmail to Office 365, you will need a conversion tool to export these files to the PST file format.

8. Now after the successful conversion, we can migrate the PST contents to the user’s Exchange Online Mailbox.

Drawbacks related to the Manual Method

There are several limitations of the manual method to “export emails from Gmail to Office 365”. Some of them are listed below:

• The process is lengthy and time-consuming.
• A novice user may find it difficult to follow the whole steps.
• Chances of data alteration are high.

How to migrate emails from Gmail to Office 365 Instantly?

As the manual method is error-prone and time-taking. Therefore, we recommend you to use the Gmail Backup Tool. This tool is developed with advanced features that offer the user to instantly migrate emails from Gmail to Office 365. It overcomes all the limitations of the manual approach, and directly import Gmail into Outlook, Yahoo, Thunderbird, etc on both windows and Mac OS.

Final Words

In this article, we propose an answer to the query “ How to migrate emails from Gmail to Office 365”. A step-by-step guide has explained with pictorial representations. I hope you find this guide useful to Gmail to O365 migration.

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