In the past few years, Sharepoint Online has become a leading business collaboration resource for organisations, especially during the COVID-19 pandemic. It has turned out to be a lifesaver for remote working staff. SharePoint Online is an excellent management and collaboration tool offered by Microsoft that allows you to bring your business together with document management, collaboration opportunities and more.

Whether you want to improve your business impact or gain marketable skills, SharePoint Online can help you with everything. Being a robust content management tool, it can help you work together in multiple ways. This article will talk about the basics of SharePoint Online to help you understand the basic functionalities and their benefits to your business.

• SharePoint Online Sites

SharePoint Online Sites are a discrete space for a specific set of users with customised tools for their needs. It provides customisable landing pages to tailor your experience with easy navigation to access tools like document libraries, calendars, projects, etc. There are several types of sites you can use, including:

• • Team Site: Team sites helps you become more productive and collaborative while allowing team members to communicate effectively
  • Communication Site: A communication site allows you to broadcast or communicate information to users’ announcements, blogs, news, and more
  • Other Sites: It can include scores of other sites chosen by Developer Site, Community Site, and Blog

Each of these sites has its significance and design, created based on your requirements.

• SharePoint Online Lists

A SharePoint Online List is a customisable table that allows you to manage and store diverse data types. You can create distinct kinds of columns based on your requirements. It even allows you to create and store data in the tabular format while having an ideal view.

For example, you want to manage contacts, and you can create a table consisting of the following properties: Name, Phone Number, Email, Address, and Photos.

• SharePoint Online Web Parts

Web parts are added to the SharePoint Online landing pages to make them more appealing, helpful, and customised. There are various web parts that you can add to your landing page, including:

• • Design: It includes elements like images, text boxes, and HTML blocks to manipulate the landing page’s appearance.
  • Links to Microsoft Products: These web parts allow you to aggregate information from other MS applications, such as Power BI, Yammer, etc.
  • Productivity Modules: It allows you to present information from productivity modules right on the landing page calendars, document libraries, and more.

You can even link your SharePoint Online sites to third-party products, such as Asana, Facebook, and more.

• SharePoint Online Document Library

SharePoint Online Document Library contains various files and folders that can be used to manage information. In the document library, you can upload files and folders and export the existing files to Excel. It gives you the functionality to drag and drop files from your computer into your document library.

Moreover, with the OneDrive Sync Agent, you can synchronise your documents to the Microsoft 365 Portal within SharePoint Online. This functionality also looks for the changes within the document libraries. For instance, if you change the name of a folder, it will reflect within SharePoint Online.

Apart from the above functions, there is a lot more that SharePoint Online offers. For instance, it includes powerful search capabilities that allow you to search information across sites. Also, there are various popular components of SharePoint Online that have entered the end-of-life cycle.

Key Takeaways

SharePoint Online is a fantabulous collaboration platform offered by Microsoft that offers multiple functionalities and ease of managing data. This brief article describes the basics of SharePoint Online and how it can be beneficial for your business. If you are willing to know more about SharePoint Online and how you can implement it in your organisation, contact Server Consultancy.

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