Today when we use Microsoft Teams for online meetings, we may record the Meeting to share later. The meeting organiser begins the recording and once the meeting is finished, it is saved to Microsoft Stream, streaming service and Microsoft 365’s video storage. But now Microsoft is changing the complete Stream ecosystem. Microsoft Teams has come up with a new method for saving meeting recordings. The new method will use Microsoft OneDrive and SharePoint in Microsoft 365. So let’s be prepared for using OneDrive for Business and SharePoint or Stream for meeting recordings.

In the near future, fresh meeting recordings will be saved to OneDrive or SharePoint (ODSP). The users will find it easier to view, share and manage the recordings. These recordings can be effortlessly shared and they will appear in search results as well. Recordings will also be found within the meeting chat.

Microsoft is bringing the above mentioned changes in a phased manner.

The ODSP Timeline

October 5, 2020: The users can enable the Teams Meeting policy to have meeting recordings saved to OneDrive and SharePoint.

October 31, 2020: Meeting recordings in OneDrive and SharePoint to have support for English captions.

Early to mid-November: All fresh Teams meeting recordings to be saved to OneDrive and SharePoint unless you postpone this change by modifying Teams Meeting policies.

Early 2021: No fresh meeting recordings can be saved to Microsoft Stream (Classic); all customers will automatically have meeting recordings saved to OneDrive and SharePoint even if they’ve tweaked their Teams meeting policies.

So, let’s be prepared for these changes.

If you are a meeting organiser, prepare for the shift by staying clear about these points.

• When a recording is saved to SharePoint, identify where in SharePoint
• When a recording is saved to OneDrive, make out who’s OneDrive
• Know how to share a recording with people who didn’t attend the meeting/how to share a recording with people who are not from your organisation
• Get knowledge about how to manage the complete recording
• And if you are a meeting attendee, know how to access the recording

The Benefits of ODSP

• Comparatively easy to set permissions & sharing
• You can share recordings with external users
• Access flow facility
• Offer OneDrive for Business and SharePoint shared links
• ‘Go local’ tenant support
• Multi-geo support – recordings are stored in a region specific to that user
• Augmented quota
• Meeting recordings are available quicker
• BYOK (Bring your own key) support
• Better Transcript quality & speaker attribution

The Limitations

• English-only closed captions/transcripts
• The users won’t be able to search transcripts or their content
• The transcripts cannot be edited, but users will be able to toggle captions on/off
• Users cannot block people with shared access from downloading the recording
• Users will not get an email when the recording finishes saving; the recording will appear in the meeting chat once it’s completed

ODSP in Terms of Features, Storage & Access (Permission)

Fresh Features

The ODSP move opens up longed-for features like Guest Sharing, Retention Policy Application, Go Local support, BYOK support, speaker attribution and transcript content search.

Storage of Meeting

Non-Channel meetings to be stored on the OneDrive of the user who clicked the record button in a special folder ‘Recordings’ at the top of the recorder’s OneDrive.

Channel meetings to be stored in a folder ‘Recordings’ within a folder named after the channel under the Team’s document library.

Access

All meeting guests – except for external invitees – in non-channel meetings will automatically receive a shared link to access the meeting recording.

External guests will need to be added to the shared list by the organiser.

And for Channel meetings, access will be inherited from the owners & members list in the channel.

How to Opt-In/Opt-Out

Customers are free to opt in, opt out, or take no action regarding these changes. The change will apply to customers who either opt in or take no action. Teams Meeting Policy attribute will control opting in/out.

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