“Collaboration can simply be described as the collective efforts of two or more people to achieve something,” doing so helps in coming up with different ideas, better results, and faster work completion.
Emphasising on collaboration, we’ve come up with five pro-tips that can help you work and collaborate in Office 365 Word, Excel, and PowerPoint more efficiently.
- Create and Save Documents to Cloud
By pressing Ctrl + S (Windows) & Cmd + S (MacOS) you now can save the Word, Excel or PowerPoint file to OneDrive or SharePoint by default, in the desktop Office app, and once the files are saved to the cloud, you can access them across a range of devices.
Additionally, you can turn-on the AutoSave feature, and enabling this will sync all changes made to the Document to cloud, eliminating the need of manual save by the author.
- Share Office 365 Documents with Others
After the document is saved on the cloud, you can share it with co-authors to work in different time sets or simultaneously, this results in reducing the number of efforts an individual has to put.
Once the file is shared with co-authors, you can mention someone by typing “@” followed by the person’s name, the co-author will be notified of this mention via an email.
- Track Changes Made by Co-Authors
You can now track changes made in the PowerPoint file while you were away if collaborating on a deck with co-authors. Once you open the PowerPoint file again, you’ll be notified of who has made changes to slides, and the changes would be highlighted, all this will happen automatically.
- Set Permissions and Track Version History
To avoid accidental, unintentional or intentional edits in the document, you can set the Word, Excel or PowerPoint document with Restrict Editing or Always Open Read Only permission (flag), and if the work is complete, you can flag it with Mark as Final permission.
Also, to compare the changes made to the original document you can see a list of previous versions of your file(s), to do so click on File tab > Info > Manage Document.
In case, if a change made to the document found unnecessary, the Version History feature enables you to revert to a previous version of the file (Word, Excel or PowerPoint).
- Access & Work on Shared Documents from Wherever You Want
Both Office.com and Windows 10 Office applications justify the meaning of collaboration, either using Office.com or Windows 10 app; you can share the document with anyone you want. The user with whom the file (Word, Excel or PowerPoint) is shared can access it, irrespective of the place and device. The user can access the file/document on the web, smartphone or desktop (PC or Mac).
If the user has Office desktop apps installed and running on the system, upon clicking on the shared file link, the document will open in the app instead of the web.
Office 365 apps (Word, Excel or PowerPoint) offers various helpful and exciting features, that allows the users not just to enhance the level of collaboration but also increase productivity, co-share ideas, assign tasks to co-authors, and a lot more. So, if you haven’t made the move to Office 365, then it time to hire a consultancy company like Server Consultancy that will help you migrate to Office 365 environment.
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