Covid-19 preparedness plan

Kari Layland Photography is committed to providing a safe and healthy workplace for clients and the studio. To ensure that, I have developed the following Preparedness Plan in response to the Covid-19 pandemic. My goal is to mitigate the potential for transmission of COVID-19 in the studio and outdoor locations, and that requires full cooperation among clients and myself.

Screening and policies for myself and assistants exhibiting signs and symptoms of COVID-19

If myself or an assistant scheduled for the day are showing any signs of illness, the session for the day will be canceled and rescheduled for a later date.  If applicable, testing will be done for COVID-19.  All sessions scheduled in the following 14 days will also be rescheduled to prevent possibly passing COVID-19 to clients.

I have also implemented a procedure for informing assistants and clients (who have been in studio or had contact with photographer in the previous 14 days) if myself or an assistant have been exposed to a person with COVID-19.  Notifications will be made by email and text as soon as possible.  Notifications will include detailed information on specific symptoms, and updated with any changes in conditions. 

Touch Free Payments and Scheduling

All session scheduling will be completed online or by phone. Some sessions can be scheduled directly via the website, others can be scheduled through a client portal available by email.  Electronic payment methods are accepted via the client portal only.

Handwashing and Sanitizing

At the studio, hand soap will be available in the building’s restroom.  Inside the studio, photographers and clients will have access to hand sanitizer and alcohol-based hand wipes (greater than 70% alcohol).  Hand washing and sanitizing will be encouraged regularly during the session.  

Outdoor sessions will have regular use of hand sanitizer before, during, and after the session.

Respiratory etiquette:  face masks

I will wear a mask when social distancing cannot be attained.  Clients are encouraged to wear masks when not being photographed.  When not wearing a mask during the session, clients are encouraged to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands.

Social Distancing

We will remain a minimum of 6 feet from each other during the sessions whenever possible.  Parents may need to help control and pose little ones more than in the past.

Only immediate family members or those being photographed are allowed at sessions.  For example, milestone sessions will be limited to just the child and one parent unless the parents are also being photographed.   Groups of more than 5 people will be photographed outdoors only.  No more than 8 people  will be photographed together who do not live in the same household.

Outdoor sessions will be limited to locations with minimal foot traffic or proximity to other people.  This may mean popular locations from past years may not be offered now.

Housekeeping

The studio will be cleaned and sanitized after each session.  All props used or touched during the session will be laundered/sanitized.   Some props are delicate and cannot be laundered/sanitized.  In this case, props used will be removed from the prop area of the studio for a minimum of 5 days to allow time for COVID-19 to die.  

Communications and Training

This Preparedness Plan has been certified by Kari Layland Photography and posted on online and in the studio.  It is also included in client portals along with a COVID-19 checklist for sessions. It will be updated as necessary.

Certified by:
Kari Layland
Owner – Kari Layland Photography

To book your session, contact me today.  Email me at [email protected], Like my FACEBOOK PAGE, follow me on INSTAGRAM,  or check out session information on my website.

Appendix A – Guidance for developing a COVID-19 Preparedness Plan

General

Centers for Disease Controal and Prevention (CDC):  Coronavirus (COVID-19) – www.cdc.gov/coronavirus/2019-nCoV

Minnesota Department of Health (MDH):  Coronavirus – www.health.state.mn.us/diseases/coronavirus

State of Minnesota:  COVID-19 response – https://mn.gov/covid19

Businesses

CDC:  Resources for businesses and employers – www.cdc.gov/coronavirus/2019-ncov/community/organizations/businesses-employers.html

CDC:  General business frequently asked questions – www.cdc.gov/coronavirus/2019-ncov/community/general-business-faq.html

CDC:  Building/business ventilation – www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html

MDH:  Businesses and employers:  COVID-19 – www.health.state.mn.us/diseases/coronavirus/businesses.html

MDH:  Health screening checklist – www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen.pdf

MDH:  Materials for businesses and employers – www.health.state.mn.us/diseases/coronavirus/materials

Minnesota Department of Employment and Economic Development (DEED):  COVID-19 information and resources – https://mn.gov/deed/newscenter/covid/

Minnesota Department of Labor and Industry (DLI):  Updates related to COVID-19 – www.dli.mn.gov/updates

Federal OSHA – www.osha.gov

Handwashing

MDH:  Handwashing video translated into multiple languages – www.youtube.com/watch?v=LdQuPGVcceg

Respiratory etiquette:  Cover your cough or sneeze

CDC:  www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html

CDC:  www.cdc.gov/healthywater/hygiene/etiquette/coughing_sneezing.html

MDH:  www.health.state.mn.us/diseases/coronavirus/prevention.html

Social distancing

CDC:  www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html

MDH:  www.health.state.mn.us/diseases/coronavirus/businesses.html

Housekeeping

CDC:  www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

CDC:  www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-your-home.html

CDC:  www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

Environmental Protection Agency (EPA):  www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

Employees exhibiting signs and symptoms of COVID-19

CDC:  www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html

MDH:  www.health.state.mn.us/diseases/coronavirus/basics.html  

MDH:  www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen.pdf

MDH:  www.health.state.mn.us/diseases/coronavirus/returntowork.pdf

State of Minnesota – https://mn.gov/covid19/for-minnesotans/if-sick/get-tested/index.jsp   

Training

CDC:  www.cdc.gov/coronavirus/2019-ncov/community/guidance-small-business.html

Federal OSHA:  www.osha.gov/Publications/OSHA3990.pdf

MDH:  www.health.state.mn.us/diseases/coronavirus/about.pdf