I have been thinking of compiling and posting some of those things that I learned or realized from the office. I am not saying that I am an expert on these things and that I am correct and that you would agree. These are just my opinions. Healthy discussions are always welcome!
- React to Microsoft Outlook meeting invitations
Meeting invitations are basically sent to our emails to initially check if we are available on the scheduled date and time of the meeting. As a courtesy, I think it is just right to hit the accept, decline, or tentative button. There is also a button for suggesting a different schedule. It is important for the host to get your responses so he will know if the meeting will push through and how many can and cannot attend.
Sometimes, the host will not remind you about your meeting invite knowing that email is the main form of communication in your office.
At the time of the meeting, I know you would agree with me that we need to come to the meeting ahead of time, or at least, come on time. Since the meeting invite was sent through email, the host should not call and remind the invitees one by one. But of course, there will be times when we can’t come on time or when we can’t make it. It’s just proper to invite the host about it in case there will be some changes. - “Subordinates” – a Word to Avoid
I would rather call myself a “team player”, though there will be times when you have to “delegate” tasks to your team. Having said that, I still consider them as my “team mates”, rather than my subordinates.
I don’t know, but I felt comfortable when someone referred to my team mates as my subordinates. Technically speaking, managing them is one of my tasks. But I want them to see me as someone who is working with them.
I have also heard in one of Jonathan Yabut’s webinars that we should avoid using this word.
Read: “Subordinates” – a Word to Avoid - Using red in business emails
As much as possible, I avoid using color red text in my emails as I do not want my receiver to have an impression that I am angry or mad (aside from using all caps).
There are times when we really get upset that we find ourselves throwing some things around us. Just like what others say, take some time to breathe before replying to an email. Through this, you will be able to avoid sending emails which you might regret later.
But it’s okay if we need to release our frustrations to a person because of work just as long as we do not take it personally.
Read: Seeing Red in Business Emails
Do you agree with the things I shared above? Please feel free to share your thoughts on the comment box below.
