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Amazing free tools to increase your organization, productivity, and communication

Amazing free tools to increase your organization, productivity, and communication

There is a slew of various tools available for free in the market that will help you stay on top of your game. These tools will help streamline your processes, communicate internally and externally effectively, and become organized at a professional level. Even better all of the tools listed here are either free or offer some kind of free utilization.

Tools to get organized

Google Docs allows all of your important documents to be in one place, easily accessible by anyone. As the documents live in the cloud, it’s the Perfect Tool to utilize when your whole team needs to work on a document together. Updates happen in real-time and team members can leave comments for better communication of ideas.

Need to Transfer a big file (video, image, etc) you can upload to your docs and then send a shareable link so others can see it or download it. With the links, you can choose the kind of access that you provide to others.

Similar Tools: Dropbox and Mega

Bitrix24 fills a gap for growing businesses offering a CRM, Dialer, or place to communicate and store important documents. Bitrix is the Perfect tool for all of these. With its free version perfect for small teams. Bitrix fills several needs all in one place document storage that can be seen only by your team, a super easy to set up dialer for receiving and making phone calls, social stream for broadcasting information across your whole team or even company. 

It also offers instant messaging capabilities similar to that of Facebook. 

Similar tools: Facebook Workplace

Trello is the perfect tool for productivity. Set up boards with various tasks on each, communicate information on particular tasks, assign due dates, upload information, and progress assignments through the various boards.

Similar tools: Asana and

Hubspot keeping track of customers can be hard work, if you deal with a large number of different customers it’s important to have them centralized, keep track of your sales funnels, and more with Hubspot’s extended functions (paid of course). 

Evernote will help you stay organized by giving you a place to store notes, important information, and more in a centralized location that is always with you.

Milanote is a tool for organizing your creative projects into beautiful visual boards. Created to replicate the feeling of working on a wall in a creative studio – visual, tactile and sometimes a bit messy – Milanote is a great fit for freelancers in both the marketing and design spaces. Milanote has heaps of built-in templates to help you get started with a variety of different projects, from creating a moodboard to set out the visual direction for a project, to writing that perfect creative brief. Its sharing features make it a great option for those who regularly provide work to clients for feedback.

Milanote’s basic plan is available for free with no time-limit.

Tools for communication

Messenger apps numerous messengers can be used for quick communication worldwide. Just to name a few Skype offering instant messaging and video conferencing for free, WhatsAppViberWechatFacebook MessengerSnapchat, and Slack. All of these messengers offer their uniqueness that people prefer over the others, some are better for particular regions. 

Loom an ideal tool for screen capturing. Perfect for recording videos for tutorials, proposals for clients, classes, and more. 

Uberconference set up conference calls with your customers, share your screen, send information during the meeting, dial-in options, and video chat. Uberconference offers 45 minute free sessions on its free tier. 

Calendly are you constantly having appointments with clients and having to manually figure out dates and times? This is the perfect tool to fix this problem, by sending customers a link they can pick and date, time, and length of the meeting. This is then automatically scheduled, so you never miss another meeting. 

Similar Tools: Free Conference and Google Meetings

Mail Chimp for running email campaigns, capture customer emails with embeddable forms, integration with most mainstream website content management systems, run ongoing email campaigns and built email templates. Mail Chimp is a great tool for novice and pro users alike. 

Similar Tools: AweberGroundHogg for WordPress users

Tools for Designers

Canva if you’re not a pro graphic designer or looking to pump content out quickly, Canva is one of the best out there. With a large selection of pre-made templates to choose from you can go from novice to pro designer quickly. 

Similar Tools: Crello

Piktochart is a tool for creating infographics, which makes for highly informative and engaging pieces of content. 

Similar Tools: Infogram

Stock Photos and Videos need photos/videos for your blog, websites, or other visual projects there are several places online that offer free stock imagery and footage to name a few PexelsBurstPixabay, and unsplash. gives you access to beautiful illustrations that are open-source for any of your projects. 

Similar Tools: ManyPixels

Figma collaborates and designs together. If you’re into web design, Figma is the perfect tool for creating prototypes and that your whole team can work on together.  

Similar Tools: Adobe XD removing backgrounds from photos can be a tedious process, consuming time that can be better spent somewhere else. uses AI technology to automate the process with high accuracy. Typically it’s used for photos of individuals or people, however, it has been known to work for just about anything. 

Tools for Client Management

Getinvoice for invoicing allows you to quickly generate invoices and send them to clients, it integrates with your various payment providers to accept payments, and send automatic reminders to those who haven’t paid. 

Similar Tools:

Clockify is a free time tracking tool that allows you to track time for yourself and your employees, provide high-level reports to clients, and cost analysis for work done. 

Similar Tools: Toggl is a salesperson’s dream, locate the emails of just about anyone with by scanning their websites and getting a look at everyone who has an email. The emails are vetted so you know which ones are more likely active.  

Doc Hub needs something signed virtually, Doc Hub gives you the ability to create PDF documents that can be signed virtually sent via email directly to your clients. It will notify you once a document has been signed and keep a record. Best of all it will send reminders to your client if they haven’t yet signed. 

Similar tools: Concord

Tools for websites

Hotjar provides you insights into what’s happening on your website or landing page. It provides you with recordings to see how users are interacting on your site, heat maps to determine where visitors are spending their time on your site. 

Ubersuggest created by Neil Patel ubersuggest provides you with insight into what your competitors are doing, SEO information, keyword suggestions, content ideas, and backlink data. 

Similar tools: Ahrefs

Answer the Public having a creativity block? Answer the Public gives you access to relevant content ideas based on searches being performed for a particular topic. 

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