Printing is an essential need within the Healthcare industry. Medical professionals rely on printed documents containing patient data, reporting requirements, and much more to ensure proper patient care. Printing within the healthcare industry should, however, be effortless. Hospitals and other medical businesses have large overhead costs and strict budgets to manage these costs, so they cannot afford to waste valuable time and financial resources on printing issues. Every minute and every dollar wasted means less available resources for patient care.

Factor in the recent worker shortage taking place in the healthcare industry with the amount of paperwork medical professionals are required to handle, and you will begin to understand how inefficient printing protocols are impacting retention and job satisfaction.

Paperwork and compliance requirements are a given in the healthcare industry, but there are ways to reduce printing costs and streamline administrative tasks related to paperwork to ease the burden on healthcare workers and strict budgets.

1. Configure Devices to Reduce Waste

Most modern day copy and print devices provide functionalities intended to reduce paper and toner usage. You can configure these devices to print in draft mode or on both sides of the paper to reduce waste and conserve resources. It’s also important to keep an accurate inventory of supplies on hand to ensure you never run out of supplies, or have supplies that are getting misplaced on a regular basis that leads to workflow disruptions and unnecessary downtime.

2. Use Digital File Features

It may be obvious that reducing paper and toner waste leads to cost savings, but saving valuable time has cost implications as well. Print-to-scan capabilities of modern devices like tablets and other handheld devices, provide workers in the healthcare industry access to information on the go that can easily, and securely, transfer digital files directly to print devices. Digital prescriptions, test results, insurance forms, and other important medical documentation can quickly and easily be printed, faxxed, or emailed to approved recipients, thereby saving time by improving communication and efficiency.

3. Perform Routine Maintenance

Costly repairs or equipment breakdowns are often the result of improper maintenance of print and copy devices. A managed print service provider can perform regularly scheduled maintenance that helps extend the life of your print devices, and avoid costly downtime.

4. Reduce the Burden on IT Resources

Did you know that approximately 23% of help desk calls are related to printer issues? Healthcare Print Management Solutions help IT professionals focus on more pressing matters and equip the IT team with the support needed to address printer issues when they do occur.

Print Management Services

Most healthcare organizations do not understand their printing costs. According to Gartner Group, printing costs average between 1% and 3% of an organization’s revenue. That is a large amount. Outsourcing printer management can alleviate much of the stress and headache associated with printing in the healthcare industry, freeing up valuable time and resources that allows healthcare workers to focus on what matters most – patient care.

According to a recent independent survey, the average ROI for OM Plus-like print service tools is nearly 400%. Plus Technologies’ OM Plus software reduces print costs by streamlining administration, reducing pages printed, optimizing printing services, minimizing color toner usage, reducing print failures/delays, and improving consumable ordering efficiencies. Schedule a free trial today!

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