Printing confidential documents with sensitive information can be risky when done in a shared space, like in an office where multiple users share one or more printers. You can never tell when your documents might fall into the wrong hands. If you are constantly worried about unauthorized access, it may be time to invest in a secure Print release solution for more control over print jobs and their security.

Also known as secure pull printing, it holds print jobs until you are ready to print by authenticating at the printer using a smartcard or external device, or by using embedded software on the printer. Then, you can pick the jobs to print.

How it works

Print jobs are typically sent directly to the printer for immediate printing and claiming, so there’s always a risk that the person who printed the document might forget to get it from the printer, or that someone unauthorized might take the document (by mistake or intentionally). Either way, sensitive information is always at risk of being seen by people who are not supposed to see them.

Secure print release is one of the best enterprise printing solutions that lets you add print jobs to a centralized queue until you are ready to release them at your chosen printer. It supports user authentication for secure and on-demand document printing, resulting in optimum ROI and cost control while reducing your environmental impact by minimizing waste.

More benefits for your business

Secure print release may help reduce paper waste by minimizing incidents of uncollected or accidental print jobs. It makes printing cost-effective by reducing wasted paper, ink, or toner. Print jobs are released on demand to ensure prompt collection of sensitive print jobs. Multiple print queues are avoided as all print jobs are in a single queue and released only when the user authenticates.

Three options to increase your document printing security

1. Multifunction printers

Some multifunction printers support a secure printing solution that requires users to swipe a smartcard or enter a pin code before releasing the print job. It allows the release of print jobs securely to any printer within the multi-vendor printer environment of the organization.

2. Mobile print release app

If your organization has a BYOD policy or allows printing from mobile devices, consider a printing solution where users must download and install the secure print release application on their devices to release print jobs on demand from a central queue. Some apps may allow users to pick a printer to use on the network via NFC, QR code, or iBeacon.

3. Smartcard readers

Some multi-purpose print appliances can enable secure pull printing. They are connected to your network for use with any printer, making them ideal for printers without embedded printer software support.

Secure your print environment with Plus Technologies

Plus Technologies offers a range of printing solutions, including OM Plus My-Print-Delivery, which enables secure print release through a smartphone app, an app embedded on selected multifunction devices or printers, release workstation, or card swipe. Get in touch with Plus Technologies to know more or sign up for a free trial.

With OM Plus My-Print-Delivery, users can print as usual without drastic changes to their print experience. It also increases the printing security in your workplace by offering secure ways to release any print job.

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