The proliferation of digital devices mean that we’re constantly connected to the Office, wherever we might be. It can become difficult to switch off from works.
Whether it’s a two week holiday or a twenty minute respite at work, taking a break and disconnecting from all things digital and work-related has a number of important benefits.

The statistics

According to a survey conducted by the Chartered Management Institute, only half of UK managers booked a summer holiday this year, whilst 35% put their annual holiday plans on hold. 69% of those not taking a holiday cited their workload as a reason why.
Even for those taking some time off, 12% planned to check their email daily, 19% said they would check their mail most days, and 26% planned to check at least once or twice a week.
Furthermore, holiday time led to people putting in extra hours of work prior to taking leave – 25% of those surveyed said that they worked an extra 8 hours the week before their holiday.

In the US, the situation is the same; 61% of employees said that they planned to work during their break. 38% planned to spend time reading emails, 32% said they would access work-related documents whilst on holiday, 30% planned to take work phone calls, and 20% would complete work tasks if asked by a colleague, boss or client.

The importance of a well-rested employee
Although it may seem like a good thing from a productivity point of view, having employees constantly working can do your business more harm than good.
The point of taking leave is for employees to rest, relax and come back to work energised and revitalised. Continuing to work over their holiday means that workers don’t get a chance to fully recover from the stresses of office life, and in the end, productivity and creativity can suffer when drained employees come back to work. This is, of course, not even taking into account the health benefits of a holiday – stress and exhaustion take an incredible toll on the body, and overworked employees may end up taking more sick leave throughout the year. Finally, allowing employees time off to relax can result in an all-round boost for office morale.

Tips for a digital disconnect
• Respect other people’s schedules. Don’t bother them with emails or calls when they have taken time off, unless the matter is extremely urgent.
• Prioritise your workload. If you absolutely have to work on your holiday, spend time on the important tasks only, and leave less important matters for when you are back in the office.
• Set up an auto-reply on your email. This way, people who send you messages are alerted to the fact that you are on holiday. Provide a contact number for someone else in the office, who can be contacted if the issue is urgent.
• Tell your colleagues that you’ll be going away. This may seem obvious, but alert others in your office that you are going on holiday. Sort out the most important projects before you leave, and let colleagues know that you will be unlikely to reply to work communications while away.
• Avoid constantly checking your devices while on holiday. If you absolutely have to remain connected to work whilst on holiday, allocate a specific day, or certain time of day when you will check and reply to emails, text messages and missed calls.
Indeed, many holiday retreats all over the world are now offering “digital detoxes”, where there is no Wi-Fi signal and visitors are encouraged to hand over their electronic devices. For example, St. Vincent and the Grenadines in the Caribbean offer special digital detox packages, whilst a Californian company named “The Digital Detox” organises retreats and getaways focused on meditation, relaxation and gadget-free time away.

Daily work breaks
It’s not just time off work that’s important – taking a proper lunch break every day is also beneficial. And by “proper” lunch break, we mean moving away from your desk or your office cubicle. According to Forbes, incorporating an hour or half hour break into your daily work schedule can boost one’s energy levels, improve your mood, and provide additional morning motivation as you work towards your break.

Instant have a number of London offices with great recreational facilities. For more information on office spaces available please visit instantoffices.com

 The Instant Group: Flexible Workspace Specialists

The Instant Group is the global flexible workspace specialist. Underpinned by unrivalled expertise, Instant tailors unique solutions to help businesses of all sizes to grow, drive savings or gain invaluable insight. Established in 1999, The Instant Group has achieved 23% compound growth over the past four years and continues to expand with private equity funding secured from MML Capital in 2012. With offices in London, Berlin, Dallas, New York, Hong Kong and Sydney, The Instant Group employs more than 100 experts and has clients in 113 countries. For more information, visit www.theinstantgroup.com.

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This article was published by Insightlink Communications on behalf of The Instant Group: Flexible Workspace Specialists