Relocating your business can lead to new opportunities, better access to customers and a more efficient space. But moving business offices can also be a stressful and complex task.

Whether you’re relocating around the corner or across town, a poorly managed office move can cause problems for both staff and customers. Fortunately, with smart planning and early organisation, your Office Furniture Removal can be performed efficiently.

Here’s how to make your office relocation a success.

Create a Disciplined Labelling and Packing Plan

Organisation is crucial before you begin the packing process and you’re knee-deep in boxes.

The best way to track all office items is to clearly label every box. Efficient packing plans will have each room’s items packed into the same box for easier unpacking in the new location. If there are multiple workstations, assign a number to each employee’s area to avoid things getting lost or mixed up.  Label and number every box.

Make a moving inventory list to ensure a smoother process.

Find and Hire the Right Office Movers

Office furniture removals can be professionally managed by movers..

To find the right removalists, compare local online quotes for at least three office movers nearby. Invest time in research to check reviews and hire an insured and certified specialist.

Businesses benefit by using a removal company to relocate in the most efficient way. Office movers can make the best use of empty truck space to reduce the probability of multiple loads and are experienced in handling your office furniture safely. Always ask about their insurance coverage options to protect your belongings as well.

Invest in Proper Packing Supplies

Before you begin the packing and moving process, invest in proper packing supplies to keep corporate possessions safe and organised.

Include items such as bubble wrap, packing paper (source from Officeworks or your local storage place) moving blankets and boxes, heavy duty packing tape with tape gun, zip-lock bags, plastic wrap and permanent markers. Your chosen furniture removals may have some of these items, including a load-in trolley for the day.

When packing and moving electronics, follow the product manual for advice on how to store. Computers and other hardware should be individually packed and wrapped in thick moving blankets or tape and bubble wrap. Remove computer cables from the unit to avoid damage and organise with cable ties or large zip-locked bags and labels.

Make a Checklist

A checklist is a handy way to keep track of your office move and help plan for people as well as physical assets.

Include a packing and communications plan, supplies you’ll need, office movers’ contact, labelling system details and other important details. Be sure to add phone and internet connection setup in the new office space so business activities aren’t disrupted too much. Assign packing and moving tasks to staff members and include these details into your checklist so all employees are on the same page.

Practice Effective Communication

Keep employees and clients in the loop about upcoming changes with a communications plan.

Make an announcement with your new address on your website and social media channels. Update any printed materials and online / offline branding including email signatures. Notify clients, suppliers and business partners in advance about the office relocation. Managers and colleagues should also be well-informed about the details of the move to handle all questions or concerns.

Recycle or Donate Old Furniture

Office moves provide an opportunity to recycle or donate old furniture.

Instead of contributing to landfill overflow, make the time to sell, donate or recycle any items your office no longer needs. Recycle old electronics and computers not being moved to the new office and encourage staff to do a desk and file purge.

If you don’t need all your furniture but don’t wish to recycle or donate as you may need it for later, invest in business storage solutions for extra space.

A well-planned move can minimise the amount of waste your business produces and offers a more efficient way to manage both onsite and offsite assets such as office furniture, documents and removal equipment.

Author Bio  This article is written by Jayde Ferguson. Catch her on LinkedIn.   

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