Gas Station Cash Register
A Gas Station is more than just that. Often a modern gas station offers a simultaneous gastronomy, a complete retail and other offers and becomes the one stop shop for the customer.
And of course, the customer expects that he can pay at a checkout, no matter if fuel, a burger from the restaurant or a magazine from the shop.
But the requirements of petrol Station operators have also increased. After all, they have to face the complexity of a modern gas station. These include different price structures by mineral oil and geographic region, the need for security mechanisms, and the integration of POS systems with dispensers and the back-office – just to name a few.
Gas stations and gas station operators often use multiple software solutions to manage the different parts of their business – one for retail management, one for food, and one for the gas station. Creating, managing and running different IT systems is time consuming and expensive. In addition, there is a constant risk that integration issues between different applications will generate inconsistent financial data.
Full control: The POS system has full control of the dispensers. The cashier has the option of authorizing, pausing, stopping, blocking and releasing the refueling process.
The most important piece of equipment in a gas station is the cash register. 20 years ago, the design was quite simple.
A bulky item layered in buttons with a screen for the cashier, one for the customer, and a clunky drawer that pops out for change.
Modern cash registers are comprised of two parts, the hardware and the software. The programs run with today’s cash registers are called point of sale (POS) systems and are designed to function in a variety of business aspects.
Gas Station Cash Registers or Gas Station POS? Which One To Choose?
In a nutshell, a Gas Station Cash register is a machine that records sales transactions, gives change and holds money. A gas station POS system is a computerized system that handles financial transactions, tracks inventory, and records many types of business data. The biggest difference between a gas station cash register and a gas station POS system is efficiency and communication. When a transaction is processed at a gas station or any other type of business, the gas station POS system not only records the transaction, it automatically does real-time tracking of everything related to what the customer purchased.
Although gas station cash registers have evolved over the years, they are being used less and less in retail, restaurant and hospitality settings. These gas station machines are typically set up to record sales. If you want to keep track of inventory, marketing information, employee work hours and other business data, you’re out of luck.
Fas station cash registers can be either manual or electronic. Unless you pass through a small town where the next filling station is 100 miles away, you’re not likely to find many places using manual gas station cash registers. Most businesses that still use registers opt for the electronic versions because they’re faster and more accurate.
Meeting Industry-Specific Needs
Because a gas station point of sale system is made up of hardware and software, it can be as simple or as elaborate as you want. A chain of retail stores and a small car rental service have totally different needs. For this reason, a one-size-fits-all way of recording data isn’t logical. Unlike gas station cash registers, gas station POS systems can be customized to fit the needs of the businesses that use them.
In today’s competitive market, businesses can’t afford to be inefficient. This is one reason a lot of them are getting rid of their cash registers and transitioning to gas station POS systems. In the long run, the systems will improve efficiency, reduce administrative costs, streamline record keeping and improve customer service.
What is a POS Cash Register?
A point of sale (POS) system can also be considered an electronic cash register. Gas stations prefer this method to operate more efficiently and streamline workflow.
Modern systems contain features like:
- Inventory management
- Customer relationship management (CRM)
- Employee supervision
- Automated marketing
- Loyalty programs
The list goes on. These POS cash registers are available at varying levels of complexity to suit the needs of every gas station. The hardware you choose is important. Here are the top cash registers you can purchase today to use in a gas station.
SmartSwipe mPOP
A quick and easy integrated cash drawer, it supports a cloud-based POS system designed with a multitude of features. If you are concerned about security, accountability, and tracking transactions, this hardware is a good fit.
In a gas station, your cash drawer needs to be secure yet accessible. Transactions need to be made quickly and continuously. mPop easily integrates your cash drawer with transaction processing.
Customers can checkout via mobile device and receipts can be sent through text or email. It accepts all forms of major credit cards including a new card-scanning technology with the latest encryption practices.
Price: starts at $499 for hardware package
Cash Register Express – Fuel Edition
Built specifically for gas stations, the Cash Register Express Fuel Edition is a point of sale package that integrates fuel-related activity with in-store purchases.
Any pre-pay sales (or those made at the pump) are fully combined with purchases made in the store.
Cashiers can process both fuel and non-related fuel items together in one transaction. Additional system features include:
- Automated stock replenishment
- Purchase orders
- Minimum/maximum levels
- Loyalty and fleet cards
- Car wash sales
Cash Register Express also processes discounts and coupons. It’s fully equipped with an integrated digital interface. This enables retailers to display branded ads and make announcements to customers waiting in line.
Price: starts at $599 for system
Fuel for Clover
Fuel for CloverR operates as a full-service POS system for establishments selling gas. It is an all-in-one solution, replacing the payment terminal, barcode scanner, cash register and receipt printer with a suite of products that are fully integrated. Merchants can accept EMV chip cards, credit cards and even Apple Pay in a way that is secure, fast and convenient for all customers.
The Clover Station is a popular cash register that can be adapted to suit the needs of any busy in any industry.
It has been called the first ever “smart” POS for good reason. The sleek and aesthetic hardware make this a good in-store option.
The Clover Station is an all-in-one solution that eliminates the need for a payment terminal, cash register, barcode scanner, and receipt printer.
It’s a fully integrated suite of products that allows merchants to accept many forms of payment. This includes all credit and debit cards, EMV chip cards, and Apple Pay.
The Fuel for Clover app makes paying at the pump simple by integrating in-store transactions. It also includes features like:
- Tank monitoring systems
- Electronic price sign controls
- Unattended fueling
- Loyalty programs
- Back office management
Unlike many other popular gas station cash registers, Fuel for Clover is cloud-based. This makes for greater security over the competition’s server-based solutions. The system comes at a single flat rate with free updates for life. Pump conversions with Clover are about half of what the competition requires.
Price: starts at $279 for hardware, membership starts at $49/mo
Ruby SuperSystem
The Ruby POS is a petroleum point of sale system with integration for pay-at-the-pump capability. It’s a safe, convenient, and versatile merchant system that makes selling fuel fast and secure.
Accept credit card, EMV card and Apple Pay payments inside or allow customers to pay at the pump quickly and safely. It will evolve with the business, so there is no worry about having to work with out of date technology
Trusted by over 100,000 brands, there is no setup fee and payments can even be processed through a smartphone. Some of the key features are:
- Interface with card readers for all major pump dispensers
- Uses fuel icons for fast visual and audible verification at pump
- Prompts cashier for ID check on tobacco and alcohol
- Stacks fuel sales to free a pump for immediate use
- Connects to all major oil networks
The platform is perfectly aligned with the infrastructure of running a gas station. It also includes tank monitoring systems, scanners, and coin dispensers. Ruby interfaces with all back-office administration for better operations control.
Price: $1,499 for the entire bundle (free shipping and training)
CStore Pro
One of the only POS systems to offer an extensive fuel management program, CStore Pro was designed for gas stations. It tracks fuel deliveries, reconciles tank reports, and allows a merchant to instantly change fuel prices at the pumps. The features include:
- Support for ownership or consignment gas
- Monitor tank inventory in real-time
- Support up to 10 tanks
- Loyalty card and fuel rewards
- Manage lottery and other services
Employees can also clock in and out through the system which integrates with payroll management.
Unlike others on this list, the CStore Pro solution does not include an actual cash register. This can be purchased separately. Electronic models to consider are:
- Star Micronics 37965550 – $105
- MS Cash Drawer Echo CC-410-B2 Series – $98
- Bematech (Logic Controls) CR3000 POS Cash Drawer – $121
Whether you have commission-based gas or full ownership of the store, CStore Pro allows a brand to customize their setup. This makes it simple to manage transactions, staff, and environmental tank reports.
Price: $39/mo 1 user account, $50/mo/store for multiple
Conclusions
Every fuel station needs a solid system for handling customer transactions. Explore options, such as Ruby POS and Fuel for Clover, to quickly process transactions at any petroleum retailer. Both accept EMV credit cards, credit cards and Apple Pay, ensuring a fast and convenient payment process for customers. Customer transactions are handled securely, thanks to high-quality technology and innovative software.
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