Documents Required for Company Registration in India

Starting a business or a company in India requires all the needed documents in a perfect manner, as here there is no place for compromising. The first and foremost step during the company Registration process is to present all the required documents to the concerned authority.  To establish a Company Setup in India, the founders and directors should ensure that the submitted documents are echt. 

If there is an error in the submitted documents during the new company registration in India will lead to legal proceedings. Registration of a Company in India involves a lot of legal formalities. Here in this article, we have discussed about the most important documents which are required during the registration process and also it will be helpful for all startups who like to start a business in India.

The first and foremost step in the registration process is deciding on what type of company you are going to register, as the requirement of documents varies depending on the type of the Company structure. After choosing the right company structure, you can go forward in the process, issuing the required documents for the company registration process in India.

Required Documents for Registration Process

The Registrar of Companies (RoC) is very particular about the required documents during the online company registration process. Any errors or difference or even a minor mistake in any of the document is not accepted by the ROC. For instance, if an applicant submits his/her identity proofs – voter ID and passport to the registrar and if there are any variances or any mismatches in the names or any other particulars between both, then the chance for the rejection of the application may occur or demands for re-submission which will surely delay the registration process for a couple of days. So, it is always best whenever you are planning to register a company or to start a business, compile all your needed proofs and documents first, before starting the registration process.

Below mentioned are the mandatory documents to be submitted during the registration process by the Directors and the shareholders (Indian nationals) of the Company

• Copy of PAN card
• The government authorised Identity proof – Voters’ ID or passport or driver’s license
• Bank statement 
• Utility bills such as mobile bills or gas bills or electricity bills – not older than three months
• Passport size photograph
• Specimen signature of the Director’s on a blank document

Note: The first three documents have to be self-attest by any one of the directors.

Below mentioned are the mandatory documents that have to be submitted by the Directors and shareholders (NRIs) of the Company

• Copy of PAN card
• Authorised ID proofs such as Voter ID/passport or driver’s license
• Bank statement – latest
• Latest utility bills such as telephone bills, mobile bills or electricity bills – not older than three months
• Passport size photograph of the applicant
• Specimen signature of the Applicant (blank document with the signature [directors only])

Note: All the documents mentioned above must be notarized or authenticated (if NRI is currently in a Commonwealth country or in India). if in a Non-Commonwealth Country, all the required documents should be authenticated or notarized and apostille or attested by the Indian embassy.

Proofs for office address

• Scanned copies of water bill or electricity bill – latest bills are preferred
• Notarized rental agreement preferable in the English language
• Rent Receipt of the office – preferable latest
• Sale deed or property deed – in case if it is own property
• No Objection Certificate (NOC) from the owner of the premise or property

Note: All the documents mentioned above must be notarized or authenticated (if NRI is currently in a Commonwealth country or in India). if in a Non-Commonwealth Country, all the required documents should be authenticated or notarized and apostille or attested by the Indian embassy.

Other Important Things to Remember

Name on the PAN Card 

As PAN is mandatory proof for the registration process of a company and it is one of the important documents needed for further legal procedures and filings such as taxes filing and annual compliances, the applicant has to ensure the name on the company’s PAN card is right. Any changes in the spelling of the name or any such anomalies due to errors in spelling have to be corrected before the submission of the documents to the concerned authority. All the other proofs which are submitted must have the same name as on the PAN if there is any difference or any mismatch changes must be rectified on the others too.

All utility bills which are submitted as required documents should not older than three months. The submission of older bills leads to rejection of the application by the authorised RoC.  

NoC or No Objection Certificate 

It is mandatory to submit the NoC or no objection certificate provided by the owner of the property where the company is being registered. 

Above mentioned are all the required documents needed for the registration process of the company in India. All new Directors and shareholders should provide these documents in a perfect manner in order to register your company in India successfully.

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