If you are into marketing, advertising, or promoting content, you might know the importance of getting timely Feedback. A little delay or miscommunication results in extended deadlines leading to failed projects and campaigns as well.
The next time you go to a grocery store, pick up a product and take a look at its design, content, and packaging. Multiple challenges such as delivery deadlines, regulatory requirements, quality standards are all part of the process but the most critical part comes while sharing feedback and providing approval to the design and content of the product.
Not having a platform where the details of the package could be discussed can lead to multiple challenges. This is where an online Proofing software comes to your rescue. Online proofing technology could help you fast track your input and approval process with many headaches. On top of it, it also improves the creative output without wasting too much time.
Check out the following benefits how online Proofing Software could profit your business:
1. Eliminate email approvals
It has always been frustrating going through a heap of emails back and forth to find the most recent version or approval. Thanks to online proofing software that one no longer has to rely on the email system to share feedback and get approval on designs and content. With the advent of online proofing systems, remote team members can share feedback and communicate changes at one central online location.
Focus more on work, rather than getting stuck in the feedback process. Try ProofHub now.
2. Collate and batch feedback
An online proofing software acts as a central online hub where the relevant designs, content, and other collaterals are placed securely. It gives users an opportunity to batch feedback together and send the relevant and approved stuff to your creative team. It reduces any possibility of feedback being missed or overlooked either due to negligence or other reasons.
3. Streamlines the approval process
Manually updating spreadsheets to track a project has always been a pain in the neck for many. An online proofing system streamlines the approval process and automatically tracks progress at one place. The tracked progress is further displayed on a simple interface of your chosen proofing software.
The best part is that members can log in anytime to provide feedback, annotate comments, and even track the project status saving team members from email-volleyballing to approve or share feedback. It is also helpful in creating reports and reducing compliance risks.
4. More clarity with markup tools
Oftentimes miscommunication leads to confusion and lack of clarity that could further have serious implications. It becomes the need of the hour to have a platform where everyone can come together and collaborate to deliver quality results.
Almost every online proofing system comes equipped with various markup tools, using which the decision makers can easily highlight sections and mark annotations on the files to make sure there are fewer revision cycles.
5. Reduced compliance risks
In an online proofing software, feedback is saved at one place which reduces the possibility of missed changes which results in decreased risk of compliance issues. You can involve anyone at any time if things are not on the right track and set your own approval system with such tools.
6. Greater transparency
With an online proofing tool, you can analyze the progress of the project in a crystal clear manner. Whether a team member or stakeholder, you can log on and track work at any point of time. You can also see whether or not the deliverable is approved.
There are so many online proofing software such as ProofHub where you can get collaborators, stakeholders, and decision-makers to come on the same page, review the files and approve them with just a single click; saving everyone a lot of time which otherwise is wasted on emails.
7. Fewer revisions
Usually, online proofing systems are equipped with various markup tools. These markup tools are helpful in highlighting sections and mark annotations on files, designs, documents and more. It helps reviewers and decision makers to put across their point effectively that makes the process of feedback and approval much effective. So, these markup tools in online proofing systems reduce the number of revision cycles in a big way.
13 Best Design Feedback and Annotation Tools for Designers - ProofHub
8. Greater efficiency
Unlike traditional proofing methods, designers can proofread files and designs faster with proofing tools without any need to create and convert handwritten markups. The person sharing feedback or reviewing can markup online and add comments to give precise feedback. It makes the entire feedback and approval process hassle-free by enabling easier comparisons of versions so that there is no place for confusion or miscommunication.
9. Promotes accountability and saves money
As every little thing is saved and recorded in proofing and feedback-sharing tools which makes individuals working on it accountable for doing or not doing the work. It also makes the stakeholders or reviewers whose feedback and approval is required more accountable for reviewing the work and provide feedback on time.
Such tools also play a pivotal role in saving money by improving the overall collaboration, providing more transparency, reducing revision cycles that keep the project or campaign within the desired budget.
10. Proof from anywhere, on any device.
The best thing about proofing systems is that it acts as a central point where remote and multiple team members come together. They can view, compare, and annotate from anywhere in the world on any device. This fosters collaboration and communication in the best possible way among employees.
11. Improved overall quality and quick delivery
With advanced markup tools and streamlined workflows, no time would be wasted on information passing from one person to another. As the feedback is more precise and accurate with online proofing tools, one can experience the improved quality and quick delivery of products and projects. When the proofing is less prone to errors, creative teams can worry less about the final outcome and focus more on things that matter.
Before choosing the right online proofing system for your business, keep the following questions in mind:
- What is your current review and approval process?
- How will versions and approved content be managed?
- How will reviewers communicate feedback?
- What are your projects costs and ROI?
- Does the solution provide tracking and reporting capabilities?
- Does the solution fit into your production process?
It not easy to find the right online proofing tool which is the right fit for your organization. However, knowing your requirements and the real purpose of using the tool at the first place could do wonders for you.
The above 11 benefits along with the above questions, one can easily select the best online review and approval software and bring clarity in your feedback sharing process and collaborate better.
If you think, we have missed out on an important point, let us know about it in the comments section below.
11 Benefits of Online Proofing Software (And How to Choose the Right One) was originally published in ProofHub Blog on Medium, where people are continuing the conversation by highlighting and responding to this story.
