Notice Writing:Tips, Format & Sample
By Tanmoy Kumar Bhattacharjya
In this article you will get to know about the format of writing a
Notice. Along with the format, the tips and sample of notice are given below.
Notice Writing: Tips, Format & Sample A notice is a formal announcement or communication that is used to inform a specific audience about an event, meeting, change in schedule, or any other important information. It is usually brief and to the point, and is typically displayed in a prominent location where the intended audience can easily see it. The introduction of a notice is crucial as it sets the tone and provides the necessary information to the readers. It should be clear, concise, and include the most important details such as the reason for the notice and the date and time of the event or change. A well-written introduction can ensure that the notice is read and understood by the intended audience.
Also Read:
Inquiry Letters Format Tips Sample
Essay Writing
What is a Notice
Notice writing is a common form of written communication used in various settings such as schools, workplaces, and communities. It is a formal way of conveying information, instructions, or announcements to a group of people. In this article, we will discuss the proper format of a notice and some tips on how to write an effective one.
Also Read:
Paragraph Writing
Letter to the Editor
Format of a Notice:
Heading: The heading should include the word "NOTICE" in capital letters at the center of the page.
Date: The date should be mentioned on the left-hand side of the page, below the heading.
Salutation: The salutation should be written on the left-hand side of the page, below the date. It can be addressed to a specific group or individuals, or simply be a general greeting such as "Dear all".
Subject: The subject should be written in capital letters on the left-hand side of the page, below the salutation. It should be brief and clearly indicate the purpose of the notice.
Body: The body of the notice should be written in a concise and clear manner. It should provide all the necessary information related to the subject of the notice. The body should be divided into paragraphs and each paragraph should convey a specific point. The tone of the notice should be formal and polite.
Closing: The closing should include the name and designation of the person or authority issuing the notice. It should be written on the right-hand side of the page, below the body.
Signature: The notice should be signed by the person or authority issuing it. The signature should be placed on the right-hand side of the page, below the closing.
Also Read:
Diary Writing
How to Write Business Letters
Example of Notice Format
Sure, here's an example of a notice following the format of CBSE:
[School Name]
[Address]
[City, State]
NOTICE
[Heading]
Date
[Salutation]
Body of the notice should be written in a precise manner. It should include all the necessary details like date, time, venue, and the reason for the notice.
[Complimentary Close]
[Your Name]
[Designation]
[School Name]
Note: The above format is just an example. The actual format may vary depending on the specific requirements provided by CBSE. It's important to carefully read and follow the instructions given in the CBSE guidelines.
Tips for Writing an Effective Notice:
Use simple and clear language: The language used in the notice should be simple and easy to understand. Avoid using jargon or technical terms that may confuse the reader.
Be concise: The notice should be brief and to the point. Avoid including unnecessary details or information that may distract the reader.
Use a formal tone: The tone of the notice should be formal and polite. Avoid using slang or colloquial language.
Provide all necessary information: The notice should provide all the necessary information related to the subject. This includes the date, time, venue, and any other relevant details.
Proofread: Before issuing the notice, proofread it carefully to ensure that there are no errors in spelling, grammar, or punctuation.
In conclusion, notice writing is an important skill that is used in various settings. The proper format of a notice includes a heading, date, salutation, subject, body, closing, and signature. To write an effective notice, use simple and clear language, be concise, use a formal tone, provide all necessary information, and proofread carefully.
Sample Notice Writing
1. Write a notice on Blood Donation Camp
ABC School
Notice
Date:
Attention all students and faculty members,
We are pleased to inform you that ABC school is organizing a blood donation camp on April 10th, 2023 from 9:00 am to 1:00 pm in the school auditorium. The camp is being organized in collaboration with the local blood bank and is an effort to contribute towards the noble cause of saving lives.
Donating blood is a selfless act and can help save the lives of people in need. The camp is open to all students and staff members who are eligible to donate blood. Donors must be above the age of 18 years and should weigh more than 50 kgs. Donors should also be in good health and should have had a proper meal before donating blood.
The school administration requests all students and faculty members to come forward and participate in this noble cause. Your contribution can make a significant difference in someone's life. We assure you that all necessary precautions will be taken to ensure the safety of the donors.
Please register your name with the school office by April 7th, 2023, if you wish to donate blood. If you have any questions or concerns regarding the blood donation camp, please feel free to contact the school office.
Let's come together and make this blood donation camp a huge success.
Thank you.
Sincerely,
[Your Name]
ABC School Administration.
2. Write a notice on annual sports for ABC school.
[ABC School ]
NOTICE
Annual Sports Day
Date:
It is hereby notified that the Annual Sports Day of ABC School will be held on [date] at [time] in the school ground. All students from class [class] to [class] are expected to participate in the event.
The purpose of the Annual Sports Day is to promote physical fitness, sportsmanship, and teamwork among students. Various sporting events, including races, relays, and team games, will be organized for students to showcase their talents and skills.
Students are advised to wear their respective house color t-shirts and sports shoes. They should report to their house captains at [time] sharp for roll call and further instructions.
Parents and guardians are cordially invited to attend and cheer for their children. We hope to see you all there to make this event a grand success.
Thank you.
Sincerely,
[Your Name]
Sports Coordinator
ABC School
3. Write a notice for a music competition to be held in ABC School .
ABC SCHOOL
NOTICE
Music Competition
Date:
This is to inform all the students of ABC School that a music competition will be held on 15th April 2023 in the school auditorium. The competition is open to all students from Class 6 to Class 12.
Interested students can participate in the following categories:
Solo Singing
Group Singing
Instrumental Music
The participants will be judged on their melody, rhythm, presentation, and overall performance. The winners will be awarded prizes and certificates.
Interested students must register their names with the Music Teacher by 10th April 2023. The registration fee for the competition is Rs. 100, which must be submitted along with the registration form.
All participants must bring their own instruments for the competition.
We encourage all the music enthusiasts to participate in this event and showcase their talent.
Principal
ABC School
Recommended Reading List:
Inquiry Letters Format Tips Sample
Essay Writing
Diary Writing
How to Write Business Letters
Paragraph Writing
Letter to the Editor
4. Notice on Change of School Timing
As Principal of Sardar Patel Vidyalaya, Lucknow, draft notice in not more than 50 words informing students of the change in school timings with effect from the 1st of October. State valid reasons for the change.
SARDAR PATEL VIDYALAYA, LUCKNOW
NOTICE
Change in School Timing
Date: [Insert Date]
Dear Students,
Please be informed that there will be a change in school timings from 1st October. The new timings will be from 8:00 am to 2:00 pm.
This change has been made in consideration of the upcoming winter season to ensure your safety and comfort during your commute to and from school.
Please take note of the new timings and make sure to arrive at school on time.
Thank you.
Sincerely,
[Your Name]
Principal, Sardar Patel Vidyalaya, Lucknow.
Recommended Reading List:
Inquiry Letters Format Tips Sample
Essay Writing
Diary Writing
How to Write Business Letters
Paragraph Writing
Letter to the Editor
5. Notice writing on visit to a historical place.
Vidya Mandir School History Club
Notice
Proposed Visit to Historical Sites
Date:
All interested students are invited to join the Vidya Mandir School History Club on a visit to some important historical sites in our city. The visit will take place on [Date], and will include visits to [Name of historical sites]. Interested students are requested to contact the undersigned by [Date]. Limited seats available on a first-come, first-serve basis.
[Your Name]
Secretary, Vidya Mandir School History Club
6. Notice writing about Sale of Old Sports goods
As Sports Secretary of G.D.G. Public School, Pune, draft notice in not more than 50 words for your school notice board informing the students about the sale of old sports goods of your school. You are Rohini/Rohit .
G.D.G. PUBLIC SCHOOL, PUNE
NOTICE
Sale of Old Sports Goods
Date: [Insert Date]
This is to inform all the students that the school is organizing a sale of old sports goods. Interested students can purchase the goods from the sports office during the school hours. The sale will begin from [Insert Date] and will continue till [Insert Date].
Students are advised to make the purchase as per their requirements.
Sports Secretary
[Your Name]
7. Notice on finding a lost item.
You have found an expensive geometry box in the school playground. Draft a notice in not more than 50 words for the school notice board. You are Ra’Rani, Class XII, Angel School, Faridabad.
Angel School, Faridabad
NOTICE
Found a Geometry Box
Date: [Insert Date]
It is informed to all the students that an expensive geometry box has been found in the school playground. The owner of the geometry box is requested to collect it from the school office with proper identification.
Ra'Rani
Class XII
Recommended Reading List:
Inquiry Letters Format Tips Sample
Essay Writing
Diary Writing
How to Write Business Letters
Paragraph Writing
Letter to the Editor
8. Notice seeking article for magazine.
You are Sriniva/Srinidhi of D.P. Public School, Nagpur. As Student Editor of your school magazine, draft notice in not more than 100 words for your school notice board inviting article sketches from students of all classes.
D.P. Public School
Notice
Inviting article /sketches
Date:
Attention all students of D.P. Public School, Nagpur!
As the Student Editor of our school magazine, I invite all of you to contribute to the upcoming issue by submitting your articles and sketches. The magazine aims to showcase the creativity and talent of our students, and we believe that everyone has a story to tell or an idea to share.
Whether it's a personal experience, a fiction piece, a poem, or a sketch, we welcome all submissions. The deadline for submissions is (date), and they can be handed over to me or submitted online via (platform).
Let's come together to make our school magazine a success!
Sincerely,
Sriniva/Srinidhi
(Student Editor)
9. Notice for attending a meeting
You are Secretary of Gymkhana Club, Madurai. Write a notice in not more than 100 words informing the members to attend an
an extraordinary meeting of the governing body. Include details like date, time, venue etc. Sign as Prabhu/Pratibha.
Gymkhana Club
Madurai
NOTICE
Urgent Meeting
Date:
Dear Members,
An extraordinary meeting of the governing body has been scheduled on April 15, 2023, at 4:00 PM at the Gymkhana Club, Madurai. The agenda of the meeting includes important discussions and decisions related to the club's future operations and development.
All members are requested to attend the meeting without fail. Your presence and participation are essential to make this meeting a success. We would appreciate your punctuality and timely arrival at the venue.
Looking forward to your active participation and cooperation in making our club even more vibrant and successful.
Sincerely,
Prabhu/Pratibha
Secretary, Gymkhana Club, Madurai
Recommended Reading List:
Inquiry Letters Format Tips Sample
Essay Writing
Diary Writing
How to Write Business Letters
Paragraph Writing
Letter to the Editor
10. Notice on Scout and Guide
You are Scout Master/Guide Captain of K.R. Sagar Public School, Mysore. You have decided to send a troop of scouts and guides of your school to the jamboree to be held at Lucknow for a week. Draft a notice in not more than 100 words to be placed on the school notice board inviting the names of those scouts and guides who are interested to participate in the jamboree. Invent the necessary details.
K.R. Sagar Public School
NOTICE
Scouts and Guides
Date:
All Scouts and Guides of K.R. Sagar Public School, Mysore are invited to participate in the upcoming jamboree to be held at Lucknow for a week. This is an excellent opportunity for our students to showcase their talents and skills while experiencing the rich cultural heritage of India.
Interested students can register their names with the undersigned by April 15, 2023. The selected participants will be informed accordingly, and they will be required to attend the preparatory camp, which will be conducted on our school premises before the jamboree.
Please note that the participants will have to bear the expenses of the trip, and the school will not be responsible for any mishaps during the event.
Scouts and Guides who are keen on participating are requested to contact the undersigned for further details.
Scout Master/Guide Captain
K.R. Sagar Public School, Mysore.
Recommended Reading List:
Inquiry Letters Format Tips Sample
Essay Writing
Diary Writing
How to Write Business Letters
Paragraph Writing
Letter to the Editor
