Job Description

LOCATION:  BotSoc SA, Kirstenbosch National Botanical Garden, Cape Town
TERM OF EMPLOYMENT:  April 2024 – September 2025 (1.5 year contract potentially renewable)
JOB TYPE: Part-time (five-eighths work-week, in-office)
COMMENCEMENT DATE: As soon as available
REMUNERATION:  R30 000 – R35 000 Dependent on Level of Competency and Experience (Annual cost to company including benefits- Medical aid and Pension. Self-sourced – proof required)

MAIN PURPOSE OF THE JOB
To provide professional Fundraising coordination and support services through development and strengthening of funding streams, setting up, management and development of relevant operations systems and processes towards achieving BotSoc’s financial sustainability within the next 3-5 years.

WORK CONTEXT AND ENVIRONMENT:

• Hours:  Typically, daytime working with occasional after hours and weekends to accommodate Fundraising events with flexibility on recouping time spent outside of normal working hours. Geographic spread across South Africa, 15 regional Branches of the Botanical Society. However, this position is stationed at the National BotSoc office at Kirstenbosch National Botanical Garden, Cape Town. 
• Working Hours: Five-eighths day, 25hrs per week
• Travel: Time spent travelling (excl. from/to work), when required  
• Probation: 6-month period  Two three-month reviews will be conducted according to the delivery outputs identified for the various Key Result Areas. Failure to meet these deliverables may result in dismissal. 

Roles and Responsibilities

1. Provide fundraising coordination and support to the GM and the relevant Committees and Branches with the development and execution of the strategic and operational fundraising plan with realistic outputs, targets, and timelines related to all aspects of fundraising; (20%)
2. Implement and monitor the success of the Fundraising Strategy and Programme of Work while supporting the BotSoc staff and Fundraising Committee in their task to increase the organisation’s fundraising income, focusing especially on unrestricted income sources such as bequests/legacies and donations, through proposal conceptualisation, preparation, presentation and organising events during the year as are required in support of the associated tasks. (40%)
3. Support the Marketing and Communications Committee and Finance Committee of the Botanical Society in its task to increase the organisation’s visibility, representation and increase membership income and donor potential amongst members and the broader public. (10%)
4. Plan and implement fundraising and membership events, with the goal of contributing to BotSoc’s long-term sustainability (20%)
5. Collaborate, support and liaise with staff, Council, branches, BotSoc committees, members, the broader public, partners and service providers on written, online, social platforms and printed material, reports, presentations and events to communicate BotSoc’s profile to further advance its fundraising efforts. (10%)

Qualifications and Requirements

• At least a Code B Driver’s Licence with your own reliable transport
• At least 3-5 years of written and verbal communication and presentation skills in a fundraising and/or management position
•  At least 3-5 years’ of project administration and reporting experience
•  At least 3-5 years’ experience of managing and organising engagements, formal meetings and events
• At least 3 years’ experience in content development, project proposal, or project conceptualisation in writing
• An excellent command of the English language, being BotSoc’s business language, and any other SA language will be an advantage
• Advanced skills in the Microsoft and Google suites, and Canva or similar
• Advanced skills in Excel and graphic representations of data
• A proven record and experience in maintaining confidentiality and discretion within the professional environment
• A professional, friendly, all-round accessible personal approach to communication, with a high level of understanding of etiquette and ethical standards in dealing with clients and colleagues
• A stable lifestyle with a good work-life balance but with an understanding that this role requires work outside of normal working hours, which requires flexibility and adaptability
•  At least 3 years of regular presentation experience to groups and clients, with proficiency in coordination and presentation on online platforms, such as Zoom
• Experience of planning and implementing a range of events, from small, intimate gatherings to large social functions and galas
• Good time management and scheduling, and doing so under pressure of deadlines in a dynamic organisation
• A proven record of innovation, creativity and demonstrative initiative that sets you apart
• Ability to work in a small team, within an NPO environment with a ‘can do attitude’ while liaising with a number of external clients
• Maintain, develop, analyse and reconfigure a member database for targeted purposes (currently housed in Excel)
• Demonstrated ability to be organised, structured, disciplined and accurate in managing logistics for operations and events
• At least 3 years’ experience managing budget planning, expenditure, monitoring and reporting
•  Dedication and commitment to building a reputable NPO for plant conservation through practising personal integrity, honesty, transparency, objectivity and being conscientious and punctual
• Have an understanding of BotSoc and passion for supporting the unique biodiversity wealth of South Africa

How to apply

Please furnish the Botanical Society of South Africa with:

1. an electronic resumé no longer than three pages
2. a recent photograph
3. electronic copies of your qualifications
4. copy of your driver’s license
5. a reference list with relevant telephone or mobile contact numbers of your three most recent employers
6. a one-page motivational covering letter

Please submit the full application package electronically by 22 February 2024, 12pm (noon), to [email protected]

Certified copies to be available if you are called to an interview.

Please note the following:

• Only electronic applications will be accepted for consideration.
• Your references will be contacted, and relevant competency testing/ assessments will be conducted to inform the selection process.
• If you are not contacted for an interview by the 15^th of March 2024, please consider your application unsuccessful.
• Please note that failure to avail yourself for interviews or assessments if called will disqualify you from the selection process.
• The successful candidate will be subject to compliance to BotSoc policies and the Code of Conduct

Please contact us via e-mail if you have any further relevant questions of clarity on [email protected]