Office rental is a common need of many businesses today because no matter how big or small, any business needs an Office. Here are some practical office rental experiences you should know before renting in Vietnam.

Determine your needs before renting in Vietnam

Determining the needs will help the search for office rentals be faster and more convenient. Basic office issues to note such as:

• Office location: Convenient traffic connection, parking space, convenient for both employees and customers.
• Area: suitable for current company size and development in the near future, ensuring a comfortable working environment for employees.
• Rent: Guaranteed affordability
• Lease period: It is necessary to determine the appropriate rental period to avoid losing the deposit when returning to the office before the due date.

Office rental options

To choose the most suitable plan, you need to consider your financial capabilities and business expansion plans at present and in the near future. Currently, there are options for renting office space as follows:

• Renting offices in buildings: This form of office rental is quite popular, showing professionalism. Rental prices are also very diverse, and suitable for the needs of many businesses. Office tenants must comply with the rules of the building such as time, dress,…
• Renting in Vietnam a whole house or an apartment: Suitable for companies with few members, can combine to live and work, the price is also cheaper than renting a villa.
• Renting an office as a whole villa: Suitable for small-scale companies or family companies, combining both as a place to live and a place to work. This form offers spacious space but the rent is often high.

Sources to search for offices renting in Vietnam

• Ask friends and relatives to help you find them.
• View office rental information on websites, pages for sale, and rent in the desired area. Contact the landlord and go see it in person.
• Through a professional brokerage unit.

The actual survey, and assessment of the office to be rented

To determine whether the office meets their needs or not, tenants should go to the site to assess, and should not rely too much on online recommendations or brokers. Points to pay attention to when visiting the actual survey of rented office:

• Rented area: it is necessary to re-measure for accuracy, to avoid the actual difference with the contract. The difference in acreage can increase the cost of renting in Vietnam each month, if calculated over a long period of time, it is a significant number.
• Current status of furniture and appliances: air conditioning system, windows, toilet area,… In addition, tenants should find out if the working space is comfortable, if the seats are large enough, and if there is a lot of noise. no, the rooms are conveniently arranged for work,… If possible, can ask former guests who have rented this office for the most objective evaluation.
• Inquire about infrastructure, services, and costs: + Management fee: If you renting in Vietnam an office in a building, you will need to pay a management fee including costs for security, maintenance, electricity, water, common area lighting, reception, parking fee,…
• Elevator: The building has a separate elevator for the office area, which is not often shared with the residential area, there are cases of extremely inconvenient sharing for employees and customers.
• For buildings with residential areas above: You should find out clearly to see if the residents have any conflicts with the building owners, if so, they should not be rented because when residents protest in the entrance hall, blocking all the way to prevent customers from entering your office, affecting business.

Negotiate office lease contract before depositing money

If the lessee requires a deposit for more than 3 months, try to negotiate to reduce the deposit, avoid the risk of the investor going bankrupt or intentionally violating the Office Lease Contract, and unilaterally terminating the contract. office lease,…

Before placing a reservation deposit, you should ask the landlord to send you a draft of the commercial office lease so that you can see if there are any cost issues to discuss, because you make a reservation, you will be in a weaker position when negotiating a contract, which is not profitable for later negotiations.

Sign office lease contract

The lease contract needs to clarify some important things such as rent, deposit, rental period, etc., specifically:

• Clear information of the parties to ensure that they are dealing with the owner of the office or a legally authorized person.
• Information about rental property: Area, location,…
• Monthly rent and other expenses such as electricity, water, service charges, parking space… should be clearly stated in the contract.
• The price increase (how long does it take to increase the price, by how much), the payment term (usually quarterly, 6 months, or 1 year).
• Deposit amount, how many months deposit: usually 3 months deposit or depending on the agreement between the parties.
• The responsibility of repairing furniture and equipment such as air conditioners, glass doors, etc. will be the responsibility of which party.
• How long is the lease term? What is the level of compensation if either party terminates the contract early?

The contract should be notarized and authenticated to ensure the rights and responsibilities of the parties.

You can read the previous article here: Rent Payment Fees: Types of Fees

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