PROJECT OFFICER OF THE JAKARTA OFFICE
DEFINITION OF THE SERVICES 

Content of the Services
The PROJECT Officer shall work as Project Officer for EU – ASEAN
Capacity Building Project for Monitoring Integration Progress and
Statistics (COMPASS).

The PROJECT OFFICER shall provide the SERVICES described below. 

These SERVICES may be amended or supplemented under the responsibility
of the Project Manager, in accordance with the request of the CLIENT
and/or with its consent, throughout the term of the PRIME CONTRACT. 

To execute his/her duties, the PROJECT OFFICER will work in close
collaboration with one (1) Finance Officer & Event Manager: 

The Project Officer will:

• Support the Team Leader and the Expertise France Project Manager and
  Officer in the administrative, organisational and logistical
  organisation of the activities: 
• Coordination with the partner administrations – ASEAN Secretariat and ASEAN Member Countries);
• Liaising with the EU Delegation in Jakarta as and when required.
  Maintaining all documentations to ensure compliance with EUD procedures; 
• Organisation of the Project Officers missions in Jakarta and in the
  ASEAN region: mobilization & demobilization of all Project Officers
  (procedure, approval, etc) agenda, interpretation, list of hotels….; 
• Organisation of group meetings and study visits : travel and
  accommodation of the participants, assistance to Project Officers and
  participants for visa requirement, recruitment of interpreters and
  translators, provision of necessary meeting room, equipment and staff); 
• Formatting Reports and Document including developing the template; 
• Setting up Filling System (electronic & paper); 
• Managing Office Supplies.
  

For the organisation of activities within the CLMV countries, the
Project Officer will work in close collaboration with the national
Coordinators. 

• Contribute to the technical and financial reporting of the Project
  under the supervision of the Team Leader and in close relationship with
  the Project Officerise France Project Manager & Officer. This
  concerns foremost: 
• The follow-up of the timesheets of all Project Officers of the project; 
• Assistance to the Team Leader in the reconciliation of all technical
  reports and deliverables of the project for the production of
  contractual interim reports; 
• Assistance to the Project Officerise France Project Manager &
  Officer in the reconciliation of all transactions made for the
  incidental budget  (including collection of the evidences) and
  subsequent monitoring and reporting.
  

• Perform any additional ad hoc tasks as required by the Team Leader
  and perform other related duties consistent within the job description
  and the post.

Place of supply of the Services

The SERVICES shall be supplied by the PROJECT OFFICER in the operational
base of the project (ASEAN Secretariat, Jl Sisingamangaraja No. 70A,
Jakarta, Indonesia), and on mission in the 10 beneficiary countries of
the PROJECT, or in any other country where activities would be organised
within the framework of the PROJECT, under the supervision and
coordination of the Team Leader, Mr Romesh PAUL and/or the Project
Manager, Mrs Caroline GUIDEMANN.

Hours of Work
This position is based on the volume of weekly workout of 40 hours a
week. The hours of work for each working day, from Monday to Friday
shall be 09.00 a.m. to 06.00 p.m. (1 one-hour break), as shall be set
out by Expertise France from time to time. 

Planned dates and duration of the Services
The SERVICES shall be supplied for a first period of Twelve (12) months.
This validity period is renewable on an annual basis, for a maximum of
three (3) times and within a maximum period of 48 months from the
Commencement Date.