Job Title: Administrative Manager
Location: Lagos
Job Description
Logistics:
- Handle companies’ logistics i.e. equipment movements (INBOUND AND OUT BOUND)
- Be involved in the process of general purchases
- Maintain records of orders
Transport:
- In charge of all transport issues, drivers and vehicles
- Identify all procedures on transport and vehicles and follow it
- To ensure the drivers resume timely to their designated stations
Despatch and Mailing:
- In charge of outgoing and incoming mails
- Keep a record of all incoming mails directed to Okhma Global ltd
- Ensure mails to be treated by Admin are treated ASAP, and other dept or officers receive their mails
Communications:
- Reconcile all billings and ensure appropriate deductions are made
- Ensure all phone accounts are properly reconciled.
- Caution staff on phone use and recommend alternative and less expensive means of communication(i.e. emails or encouraging vendors to use skype)
- Ensure staff are duly but not wrongfully charged on personal calls
- Ensure staff phone accounts are duly and timely activated.
Utility:
- Identify process on Utility management
- Collate all utility charges to the company(Diesel/fuel, Electricity, water,)
- Monitor meters and utility usage
- Understudy all charges and ensure accuracy
- Ensure payments are processed and made it in time to avoid disconnections etc
- Monitor economic or social changes that influence charges, hence reflected on invoices
- Keep in check utility expenses and cut down excesses as well employ ways to reduce cost.
- Monitor and keep record of the generator and Nepa consumptions
Travel:
- To identify existing procedures in activating local and international travel for staff or visitors, official or personal(Management)
- To identify common routes of travel and form corporate alliances with relevant travel agents and airlines to achieve better travel rates or other benefits as applicable.
- Examine the performance of current travel agents and airlines being used and recommend on the position.
- Make out checklist to ensure travel processes are not missed out.
- Liaise with approved agencies and airlines on travel issues, having observed all procedures
- Identify embassy processes and liaise with embassies for easy processing of needed visa
- Ensure proper documentation on all travel initiated
Media & Event Protocol:
- Event coordination and Media:
- To identify company procedure on events.
Support Staff:
- To co-ordinate support staff (Security, cleaning and others)
- To Maintain a log for the cleaning of entire office and resident(MD)
- To supervise the Security staff
- To supervise their movements and whereabouts, during work hours
Filing/Documentation:
- Proper filing and documentations must be met.
- Process and activities must be filed.
- Monthly review of business activities.
Requirements
- A Bachelor's Degree in Business Studies or Administration with a minimum of 2 years post-graduate experience.
- A good working knowledge of the entertainment sector is an added advantage
- A Post-graduate Degree in Business Management/Administration will be an added advantage
Closing Date
24th August, 2017.
How to Apply
Interested and qualified candidates should send their CV's to: [email protected]
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