Most organizations have implemented an ATS (Applicant Tracking System) and/or HRMS (Human Resources Management System) to streamline and automate HR processes that include recruitment, onboarding, training, payroll, leave management and performance management.
They prove to be time-saving, increase efficiency, improve candidate experience, help make better hiring decisions, aid in compliance with local and national regulations such as data privacy laws and anti discrimination laws and of course provide data-driven decision-making that can help inform recruiting and HR strategies and identify areas for improvement. As a result, ATS and/or HRMS are essential tools for modern HR and recruiting operations.
Background Screening
An extremely crucial component that often miss in most HRMSs is Background Screening, given that it is a laborious process that can’t be easily undertaken inhouse and most HRMS providers can’t easily build it as a capability. Hence it makes perfect sense for them to integrate with leading background screening providers and it helps if the providers’ platforms are completely tech-based.
(https://www.avvanz.com/screenglobal).
Integrating background screening with an Applicant Tracking System (ATS) or Human Resources Management System (HRMS) offers the following benefits:
- Help streamline the hiring process and ensure that all applicants are properly
screened to mitigate any risks due to wrongful hires. - Employers can quickly and easily order background checks and access
background check results, allowing them to make informed decisions about
potential hires. - Help employers save time and money by eliminating the need to manually enter
and manage background check data. - Candidate’s data can be pre-filled and this eradicates the need to fill up multiple
documents (many time, can be duplicate documents) and this kills the new
employee onboarding experience.
In a nutshell, this integration will enhance not just the HR but the Candidate experience too.
Avvanz (https//www.avvanz.com) has integrated (through MERGE) with several leading ATS and/or HRMS providers namely BambooHR, SAP SuccessFactors, Workday and Oracle Taleo.
For these ATS/HRMS to integrate with Background Screening platforms like Avvanz ScreenGlobal (multi-award winning platform that provides more than 20 types of checks across 150+ countries), the platform must possess the following:
- Reputable and compliant to the local and national regulations
- Comprehensive background check services
https://www.avvanz.com/background-checks/ - Ensure data compatibility so that the data can be transferred between the
Screening platform and ATS/HRMS - Determine screening requirements by role or function.
- Establish workflows for each stage of the screening process from initiating the
background check to reviewing and evaluating the results. This will help ensure
that the process is efficient and that all relevant parties are involved. - Train HR and Talent Acquisition personnel on the use of the integrated system
How Integration Works
HRM Eg) BambooHR, SAP
SuccessFactors, Workday, Oracle Taleo
Avvanz ScreenGlobal
(Background Screening Platform)
https://avvanz.com/screenglobal
- HR logins into HRMS
- HR clicks on Hiring Module and selects the Candidate who needs to be vetted and
initiates background check - HR uses SSO (Single Sing-On) to log into ScreenGlobal if need to check the Cases
status in ScreenGlobal
- Candidate’s Case can be seen in CASES Tab (HR does not need to create Case in ScreenGlobal).
- Some of the Candidate related information is already pre-filled in the
- Candidate Data Entry Form Candidate has option to only submit the remaining information. This enhances the Candidate experience and fastens the TAT or Turnaround
Time.
Other Options:
- Candidate can login through
HRMS to ScreenGlobal
Final Background Check
Report can be pushed back
to HRMS
What if your Company wants to integrate your ATS/HRMS to
Avvanz ScreenGlobal?
If you wish to discuss with our Avvanz Team on integrating background screening
with your in-house or 3rd Party ATS/HRMS, drop us a note at [email protected].
This will be the scope of our non-obligatory discussion:
- Our Avvanz Consultant will want to understand your current environment, type of ATS/HRMS you have in place, your challenges or issues or pain points and your
desired business and the related Technology vision (or the desired end state) - Avvanz IT Team will sit down with your IT Team to scope up the requirements and
stipulate the number of man-days required (along with the associated costs)
catered to your specific customization needed. - Avvanz Consultant will send you a proposal and once signed, work can start.
Turnaround Time will depend on the type, scale and depth of integration. The
Turnaround Time can start from minimum 2 weeks including the tests before
production launch.
About Avvanz
Avvanz was established in April 2016 and now helps more than 2000 companies
around the world mitigate people related risks. Avvanz has won multiple awards
including “Best Background Screening Company” and “HRTech Company of the
Year”. Avvanz has physical presence in Singapore, London, New York, Sydney,
Manila and Chennai. Avvanz is also an active member of PBSA (Professional
Background Screening Association)
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