A Passport is an essential document for those individuals who desire to reside or work outside of their home country. The application process for obtaining a passport can be quite daunting and perplexing, particularly for individuals from different provinces. Nevertheless, with thorough preparation and adherence to the established procedures, the application process can be simplified and made less arduous.
Do you need to apply for a passport and you live in another province? In this article, we will guide you through the simple steps you need to follow. Keep reading to learn more!
Profiling for Passport Application from a Foreign Province
For first-time passport applications:
- Declaration Form (Form X01)
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2 4x6cm photos with a white background
- Temporary Residence Registration Book (KT3)
- Identification Card (to be presented for verification during the application process)
Note: Children under the age of 9 can apply for a passport alongside their parents. For children between the ages of 9 and 14, additional documents are necessary:
Birth Certificate Birth Certificate
This is to certify that the individual mentioned below is hereby recognized as a legal citizen, born on the date specified.
Personal Details
- Name: [Insert Name]
- Date of Birth: [Insert Date of Birth]
- Place of Birth: [Insert Place of Birth]
- Gender: [Insert Gender]
This is a certified true copy of the original birth certificate.
- Please find below the Declaration Form that has been duly completed and signed by the parents:
[insert scanned or digital copy of the Declaration Form here]
For first-time passport applications
To request a reissue of a passport:
Declaration Form – Form X01 Declaration Form – Form X01
- Two 4x6cm photos with a white background
- Temporary Residence Registration Book (KT3)
- Identification Card (to be presented for verification during the application process)
There are three cases in which a passport may need to be reissued:
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If you have lost your passport: Please submit a report (or a confirmation of loss) immediately.
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For damaged or expired passports: Please provide the previous passport for submission.
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For the separation of a child from their passport: additional documents are needed. These include 1 declaration form and 2 photos of the child measuring 4x6cm, as well as 1 declaration form and 2 photos of the parents.
For reissuing a passport
To request amendments or supplements to a passport, please follow the guidelines below:
1. Fill out the passport amendment and supplement application form.
2. Gather all necessary supporting documents, including any original passport, identification, and residency documents.
3. Submit the completed application form and supporting documents to the designated passport office.
4. Pay the required fee for the amendment or supplement request.
5. Await further instructions or updates from the passport office regarding the status of your request.
Please note that any changes or supplements made to a passport may require additional processing time and may be subject to approval by the relevant authorities.
ID Card ID Card
Name: [Full Name]Date of Birth: [Date of Birth]Place of Birth: [Place of Birth]Gender: [Gender]
When adding a child under 9 years old to the parents’ passport, the following documents are required:
- Please submit a completed declaration form along with a 4x6cm photo of the passport holder.
- Please provide two 3×4 cm photos of the child for submission.
- One copy of the child’s birth certificate.
- Please ensure that the forms are duly stamped by the local police station.
A guide for amending and supplementing a passport
Passport Application Submission and Results All in One Portal
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If you wish to apply for a new passport, kindly submit your application to the Immigration Management Department of the Provincial/Central City Police where you currently reside, whether permanent or temporary.
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If you need to apply for a reissued passport, please submit your application at the Immigration Management Department. Once you have submitted your application, you will receive the result from the same department.
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If you are submitting and receiving passports via mail: Please follow the instructions outlined by the immigration authority that are posted at the post offices across the country.
Submitting passport application and receiving result
Reducing 3 Processing Time
For applications submitted to the Immigration Management Department of the Provincial/Central City Police:
The processing time should not exceed 10 working days from the date of receiving complete and valid documents.
For applications submitted to the Immigration Management Department: The processing time should not exceed 5 working days from the date of receiving complete and valid documents.
Processing time
FAQs: 4 Most Common Questions
What is a passport?
A passport is a crucial document issued by the government of a country to authenticate an individual’s identity and nationality.
Typically, it is presented as a compact booklet that includes pages featuring the passport holder’s photograph and pertinent personal details, including their name, date of birth, nationality, and passport number.
A passport is a crucial document that serves as official proof of one’s identity and nationality while traveling across international borders or working abroad. It is also a mandatory requirement for immigration, foreign employment, or pursuing higher education in another country.
A passport is a vital document that holds crucial information, including passport number, name, photograph, date of issue, and expiration date. It may also contain endorsement documents and stamps authorized by issuing authorities. To enhance security, passports are specifically crafted with advanced features like electronic signatures, anti-counterfeit printing, and unique codes.
What is a passport?
Types of Passports
There are three main types of passports:
1. Ordinary Passport (Purple cover – Form HCPT)
The ordinary passport, with its distinctive purple cover and Form HCPT, is the most frequently issued type of passport for citizens who wish to travel, work, or visit relatives abroad. It provides essential documentation for international travel and typically remains valid for a period of 5 to 10 years, subject to the regulations of the issuing country.
2. Diplomatic passport (Red cover – Form HCNG): This type of passport is issued to diplomatic personnel, which includes diplomats, government officials, and representatives of international organizations. Diplomatic passports hold a special status and offer various privileges and benefits to the holder, such as visa exemption and simplified customs procedures.
3. Service passport (Dark green cover – Form HCCV): This type of passport is issued to government officials or national employees who are traveling for official business, including purposes related to politics, economics, or international relations. Service passports provide similar privileges and benefits as diplomatic passports. They are essential for facilitating official government travel.
There are three main types of passports
Is it possible to use an expired passport for travel?
No, an expired passport cannot be used for legal travel. The validity of a passport is governed by Sections 1 and 2 of Article 7 of the 2019 Law on Entry and Exit of Vietnamese Citizens. These regulations stipulate the specific validity periods for ordinary passports.
- Passports issued to individuals aged 14 and above have a validity of 10 years and cannot be extended.
- Passports issued to individuals under the age of 14 have a validity period of 5 years and are not eligible for extension.
- Passports issued through an expedited procedure have a maximum validity of 12 months and are not eligible for extensions.
An expired passport does not allow for legal travel
Are there any penalties for an expired passport under the regulations?
There are no administrative penalties for an expired passport. However, it may cause inconvenience and restrict your rights when attempting to enter another country. Having an expired passport prohibits you from exiting or entering any other country.
There is no administrative penalty for an expired passport
The above information provides guidance on how to apply for a passport for individuals from provinces other than their own. We hope that this article has been helpful to you. Thank you for taking the time to read it!
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