How to Back Up Microsoft Outlook

Computer expert recommended backing up important files regularly, but we often forgot backup email files. Backing up your Microsoft Outlook data is simple as copying single file. In this article I will show you how you can back up Microsoft outlook. Follow the guide below.

Understand how Outlook Stores Data

The Outlook information contains emails, folders, contacts, calendar etc. These stored in single .pst or .ost file on your computer. Copying the file will create full backup of your Outlook data.

Outlook Data File

Open the folder containing the Outlook data file. Go to C:\user\username\AppData\Roaming or Local\Microsoft\Outlook\.There is many ways you can backup it.

You can open explorer window and navigate to this folder, but you will need to display the hidden file first. Click the “View” tab and select “Hidden items” or click the “View” menu, select folder option and then check “Display hidden files and folder”. This will allow you to see the “App Data” folder in your user folder.

You can also do this by going to the start of system and by typing “%appdata%”, and then press enter. This will open “Roaming” folder. Open this folder and then go to Microsoft>>Outlook.

In window XP location is C:\Documents and settings\username\Local settings\Application Data\Microsoft\Outlook\.

Find the .pst and .ost Files

These are data files for Outlklook user. Copy these files.

Decide how you want to Backup

There are several ways that you can backup this data. Creating multiple backups will ensure that your files will remain safe if something goes wrong.

You can copy the file to USB drive.

You can burn the file to disc.

You can copy the file to external hard drive.

You can upload the file to cloud storage service like Google Drive. Choose the method which is best for you.

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