Crockford Management is hiring an Executive Assistant to support the directors and office management. This is a role for someone with excellent initiative, skill and attention to detail, who can handle a wide variety of tasks and change priorities with ease.

Responsibilities include, but are not limited to:

Daily management of the secretariat and administration:

• Answer the phone
• Visitors’ reception
• Monitor/order office supplies and stationery
• Keep the desk tidy
• Booking maintenance contractors as needed
• Processing and logging of invoices and expenses in collaboration with the account manager
• Post office and courier reservation
• Maintain and file general administration information
• General company inbox monitoring
• List ranking; for example. ticket requests, creative database, etc.

Assist managers in all areas of the business:

• Help manage admin email inboxes and priority tasks, draft responses and type them into dictation
• Agenda management: coordinate meetings, reservations, video call links, agendas and taking minutes if necessary
• Research, get quotes and make reservations – international/domestic travel, restaurants, accommodation, studio rental, equipment, etc.
• Maintain organization of customer documents, contracts, assets and archiving in Dropbox
• Fill out forms
• Undertake ad hoc tasks and errands as required by CM businesses

Desired attributes:

• 2 years + work experience in a similar role
• Outstanding Initiative
• Excellent written and verbal communication skills
• Above average typing speed
• Time management and organizational skills
• Meticulous attention to detail and accuracy, with a desire to perform tasks to a high standard
• Telephone, email and in person polite and confident with a positive attitude
• Strong computer skills with ability to use Word, Excel and PowerPoint at intermediate level. Skills in Photoshop and/or InDesign would be helpful but not essential
• Treat confidential information and documents with discretion
• A proactive and flexible approach to work. Be comfortable with a dynamic environment and frequently changing priorities

This role is usually based in the central office in London, with an occasional day working from home. Hours are 10 a.m. to 6 p.m., with some flexibility required.

Please send your CV and cover letter to [email protected]and include “MBW” in the subject line of your application.

Only those eligible to work in the UK or with a valid UK work permit/visa will be considered for this position.

Salary: Depending on experience

Closing of applications: Wednesday July 6

Please note: we will only respond to candidates invited for an interview.