A Community association manager (CAM) performs various tasks depending on the size of the community and its unique needs. Also known as a Homeowner’s association manager, a CAM helps oversee the daily operations of a community association. Here are some responsibilities of community association management specialists:

Financial Management

A Community Association Manager is involved in various financial management aspects such as budgeting, assessment, and accounting. The professional works closely with the board to create an annual budget that contains operational costs, reserve funds, and special projects or capital expenditures. CAMs help manage the payment of bills, including invoices from vendors, contractors, and service providers.

Community association management experts maintain accurate financial records, including income, expenses, ledgers, journals, and transactions. They also prepare the board’s regular financial reports, such as income statements, balance sheets, and cash flow statements. If the board requires audit support, homeowner’s association managers can provide documentation for financial reviews. They are also responsible for collecting assessments or dues from homeowners in the community. 

Maintenance and Repairs

Also known as property managers, CAMs can help oversee the maintenance and repair of roofs, siding, and decks. They help select contractors and service providers who perform maintenance and repair work. In urgent maintenance or repair needs like a burst pipe, storm damage, or electrical outage, CAMs can coordinate emergency services promptly to minimize disruptions and damages.

CAMs may conduct routine property inspections to assess the condition of common areas, facilities, and the overall community. They identify issues in landscaping, building maintenance, lighting, and infrastructure. After identifying issues, CAMs work with the board to develop a maintenance and repair plan to fix the problems. They may inform homeowners about upcoming maintenance projects, temporary disruptions, or safety precautions.

Rule Enforcement

CAMs help enforce the community’s rules and regulations, address violations, and work with the board to develop and implement policies. They work to educate residents about the rules and communicate any updates or changes. This approach can include sending out notices, newsletters, and organizing meetings for residents to understand the community’s rules.

Property managers help maintain records of rule violations, document the nature of the violations, and maintain a history of actions taken to handle them. If conflicts exist within the community associations, CAMs facilitate communication and negotiation to find viable solutions. To prevent future conflicts, CAMs may collaborate with the board to develop or revise community policies and procedures.

Meeting Preparation and Coordination

An experienced community association manager helps to coordinate and prepare meetings effectively. The professional may work with the board to create a well-structured agenda that outlines the topics to be discussed during the meeting. They also distribute relevant documents, such as financial reports, contracts, and maintenance requests, to the board before the meeting. 

Property managers can arrange the logistics for the meeting, such as securing a suitable venue and functional audiovisual gadgets. CAMs can help take detailed notes of discussions, decisions, and action items during meetings for future reference. They also can provide updates on community maintenance, vendor performance, and other operational matters. To boost time efficiency, property managers help keep the meeting within the scheduled timeframe and keep the discussions on track. 

Legal Compliance Assistance

CAMs can check if the community association complies with all applicable federal, state, and local laws and regulations. This includes compliance with fair housing laws, tax laws, and zoning regulations. The experts can also monitor internal compliance with the association’s governing documents regarding property maintenance, architectural guidelines, and behavior within the community.

They can review if contracts or agreements entered into by the association, such as those with vendors or service providers, comply with legal requirements. CAMs help the association assess its insurance needs and work with providers so that the community is covered sufficiently. This approach can involve taking out liability insurance and property insurance. Adept property managers learn about new management techniques, technological advancements, and legal trends that may benefit the community.

Reputable Community Association Management Services

A knowledgeable CAM offers different services like financial management, rule enforcement, and legal compliance assistance. They can also oversee maintenance or repairs and coordinate meetings successfully. The expert maintains open and transparent communication with the board and homeowners regarding the association’s operational matters. Hire a trusted CAM to help run the community smoothly and efficiently while upholding the rules and regulations.