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National Clean Out Your Computer Day!

No, that doesn’t mean getting your feather duster out (although that should be done as well).

This is a gentle reminder to erase those old files or emails from 1999.

Ask yourself…

1. When you need a document, do you waste time trying to find it among years of letters, fax forms, articles, etc.? ?

2. Have you changed the way you name documents?

3. When looking for a specific photo, are you perpetually looking for a photo out of thousands named ‘DSF2938’ or ‘IS493’?

4. Have you loaded free programs onto your computer with reckless abandon?

If you answered “yes” to any of the questions above, you are not alone. A study published by the Wall Street Journal indicates that executives waste 6 weeks every year searching for lost items and information. It’s no exaggeration to believe that much of this time is spent searching for mislabeled or misclassified computer documents.

To do…

Schedule 15-30 minutes today to review the documents and programs on your computer.

1. To see all your files at a glance, go to your ‘Start’ button and press your right mouse button. From the list, choose “Explorer”. If you’re unfamiliar with Explorer, it’s like a paper binder, but it lists all the information on your computer in an outline format. You will see a file named “Shared Documents”. This is probably where you have all your documents, photos, etc. You will be able to see the files and by double clicking on the folders you will be able to see the individual documents in each. You can right click on any document or folder and rename it or you can click on any file or folder and drag it to another folder. However you decide to organize your files, be consistent.

2. Clear old emails from your inbox. Create file folders in your inbox to archive specific emails you want to refer to later.

3. To view the programs you have loaded on your computer, go to your Start button. Go to your control panel and choose “Add or Remove Programs”. This will populate a list of programs on your computer. To remove a program, click once on the program name and follow the instructions.

Spending some time cleaning and reorganizing your computer will save you time and make your computer run faster.

Last but not least, don’t forget to BACK UP your computer. You can do this by burning important documents to a CD or DVD. If you have a lot of data, I recommend an external hard drive or an online service such as Carbonite.com. You never know when your computer will crash and it will literally save you thousands (of hours and dollars!). Schedule backup time!

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