Gone are those days when business used to maintain their crucial information on pieces of paper. They have already moved their data to word docs and spreadsheets, and the next best step is to implement a relational database application.
What is a database application?
A Database application is a software for collating, managing, storing, and analyzing users’ data with appropriate security measures. Using DBMS (Database Application Management System), users can create their databases depending on their requirements.
Its programming helps users to create a link between different databases, manipulate them, and derive logical interface.
Implementing a robust database requires investment, and thus at time companies ask why to make such investments when Excel and other spreadsheets can be used.
How can my business benefit from a database application?
A proper database can help a business to provide structure to the entire processes.
In a database, you can insert formatting rules for data entry such as specify fields strictly for a phone number or date/time, or with a maximum number of characters, etc. Thus when a user enters data, these validations reduce the chances of error.
In the form of user access and restriction to viewable data, companies can keep their critical information more secured.
When information from different tables can be linked, compared, and analyzed, reporting becomes more robust and meaningful than in scattered spreadsheets.
As more than one user can access the same file at one time, file duplication is removed. And files also need not be shared as long as they are saved in a shared access drive.
Unlike spreadsheets, a database like MS Access can store up to 2 GB of data. Other databases, like SQL, has more capacity.
Why is Access Database Programming preferred?
MS Access is one of the widely used databases, and it has been in the market for more than 25 years. You can get access to this flexible and robust software if you purchase MS Office or other higher suites. Thus, you don’t have to invest separately in your database.
Moreover, because of its ease of usage, programmers to prefer MS Access, and development time is also lesser compared to other databases. So, you save not only on cost but also on time.
Using VBA, programmers can convert a database into a fully-functional and user-friendly application, which can perform complicated tasks and automate redundant tasks, with a click of a button.
Internally, Access uses the Microsoft Jet Database Engine to accumulate its objects like the forms, reports, macros, and modules along with all the data tables.
With an increase in the size of data, if a business wants to move to a more robust database, it can easily opt for Access upsizing. The primary benefit is that programmers can redesign the existing application without any disruption in using the current forms, reports, macros, and modules. They will simple implement SQL Server in place of the Jet Engine in the backend.
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