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10 Steps For a Prosperous Vehicle Tracking Rollout

Vehicle Tracking changes businesses

Introduction of Vehicle Tracking technology is not always accepted by employees. However, it is not impossible for you to create a prosperous GPS rollout.

The key is in the steps and the strategy you will create.

Continually, it is highly important to learn how to successfully integrate the Vehicle Tracking technology/solution without any missteps.

With the well-planned rollout as well as knowing the reason for the implementation of vehicle tracking system, you will get all the votes from your employees to be “Yes”.

Here is how you can create an effective vehicle tracking rollout:

1. Introducing Intelligent Fleet To Your Business

When it comes to vehicle tracking, inevitable skepticism prevails among the fleet managers about the acceptance of the system among the rest of the employees.

As a matter of fact, each type of technology when implementing the fleet operations is a challenge to introduce to a firm.

Although the fleet management may be convinced about the vehicle tracking idea, the rest 93% are usually not on the same page.

Introducing Intelligent vehicle tracking To Your Business

It is a common knowledge among businesses that the new implementations and ideas are hardly accepted among the employees.

This is due to their thinking that they might lose their privacy. This creates a situation where they are not broadening their thinking.

For example, the technology exists in order to make our lives and work easier.

The thing is, once we hear about GPS tracking at work, we instantly think that they want to track our way of working, instead of thinking about productivity.

vehicle tracking is essential to transportation companies

In these cases, it is really essential for you to promote the product to your staff before trying to implement it.

This is crucial in order to build a positive and adaptive perception of the vehicle tracking at the company.

What you need to do is address the company’s concerns regarding the fleet tracking software and create guidelines.

2. Vehicle Tracking Employee Rollout

With regards to the vehicle tracking and implementation of software and systems, fleet managers are the first of the employees that always accept technology.

As a matter of fact, they embrace technology due to the multiple benefits it offers.

To put it in a different way, the business GPS is easing the work of fleet management companies for the unimaginable 50%.

How amazing is that?

vehicle tracking employee rollout

With the installation of a business GPS tracking device, the fleet managers are able to see all the information they need regarding the fleet and the drivers.

For instance, if a fleet manager needs information about the history of the fleet, it can see it at any time on the dashboard of the system.

Gathering all kinds of data, starting from the most recent to the history of the fleet, vehicle tracking is increasing productivity as well.

vehicle tracking requires strategic introduction

Continually, it is a fair practice for businesses where the employees should be informed and well aware of its implementation.

Using this system to monitor the location of vehicles without employees being informed about it, immediately creates negative thoughts about the device.

This is the main reason why it is important for you to address the employees about the new implementation of technology.

3. Explain the Needs of Vehicle Tracking at Your Company

One of the most effective ways to increase the acceptance of the vehicle tracking among the employees is to explain the benefits of the system.

In other words, explain why the company is incorporating the use of this technology in particular. Give a further explanation of benefits in complying with the FMCSA, SAFER, DOT, DOL, and DMV regulations.

explain the needs of vehicle tracking

To put it in another way, you could include the explanation of the vehicle tracking benefits at your presentation:

  • Vehicle tracking increases productivity
  • Decreases all kinds of costs (fuel, labor, insurance)
  • Improves customer service
  • Results in creating better customer relationships
explain why your company needs vehicle tracking

Accordingly, let them recognize the changes as well as improvements once the system is running.

It is very important for you to implement a bonus or certificate once they start using it and achieve great improvement results.

Do not always fail to recognize positive driving behavior with the help of the vehicle track while making it available for them to see themselves the benefits of the system.

4. Introduce How Employees Benefit From a Vehicle Tracking

The best topic to discuss with employees when introducing fleet tracking is to explain directly how the staff benefits from it.

For example, you can begin with the topic on how the vehicle tracking increases revenue and how in fact, makes operations more efficient.

Once a business gains more profit, the company will be able to increase the salaries of the employees, award with bonuses or create incentives.

introduce how employees benefit from vehicle tracking

The programs that incentivize employees are the ones that motivate them at the same time.

For instance, choosing a vehicle tracking which will rank vehicles based on the speeding, the rapid acceleration and idling time will ease the job not only of dispatchers but the entire company as well.

Once you increase the speed of work, decrease time and increase productivity instead, your employees will be able to spot the significant difference.

staff benefits from vehicle tracking

Furthermore, if you bring up the advantages they will get for their work position and career, the vehicle tracking will be installed in no time.

Being able to see the graphical results of employees, you can have clear reports on what you actually need to improve.

As a matter of fact, you are ought to benefit from a lot of features of vehicle tracking in your company you just need to find the ones that suit you the most.

5. Be Honest To Gain Trust Among Your Team

One of the most crucial factors affecting your business is honesty. When it comes to creating a prosperous rollout of vehicle tracking, you need to be honest with your staff.

Additionally, you need to be open and tell them all the perks of installing monitoring device – what is in it for them and how you as a boss and the company benefit as well.

As a company owner, you need to use your authority so that employees gain in trust in you.

vehicle tracking honesty gains trust among the team

Having that kind of staff is important, you do not want to have distrustful employees who talk behind your back.

Trustful ones are easier to work with, it means they consider you a leader and they will follow every step or decision you make.

Think about it.

It is pretty much the same when it comes to explaining how vehicle tracking devices fit into your business.

vehicle tracking connects employees into a team

Therefore, be brave and face your staff.

Once they realize how amazingly productive job they will create, they will accept it with any doubts.

In the end, they will understand the fact how technology changes lives, businesses, and safety – in a good and prosperous way.

For instance, if you own a long haul company, your drivers will feel less threatened on the road, feel safe and provide better results while hitting the highways.

Let them know that.

6. Write Tracking Policies

One way to achieve a prosperous rollout of a vehicle tracking software for trucks installation is to make a compromise with your employees.

If you face a NO for an answer from a bigger number of your employees, the best way is to let them set the rules instead.

For instance, they could decide when and where the tracking device will be used. This is important to them because some of the employees feel that they will lose their privacy.

always write vehicle tracking policies

Beneficial as it may sound, they will lose their privacy in a way but it is nothing compared to the advantages of its use.

Once you start writing the policies some of the topics include how the data is enforced and moreover, used during the assessment of the employee.

Continually, you must involve penalties for the tampering with devices. Further, you must include information whether the trucks will be monitored for 24 hours in a week.

vehicle tracking requires procedures and policies

To continue with, you can set the ground rules with the drivers in a different manner.

Depending on their working hours or type of job, you can write the policy according to their needs of the business fleet tracking use.

In order to not get them by surprise, another thing important to include in the policy is to accept the fact that they may be held accountable due to their behavior with the fleet tracking data.

As shown above, honesty is the key to create a nurturing relationship with your employees.

7. Create Strategic Location Rollout

One of the strongest methods to eare the rollout of a new GPS vehicle tracking system is to outline the primary advantages the system provides.

Not only that, but it will make you a better company with the benefits you already realize and understand.

create strategic vehicle tracking rollout

Additionally, there are 5 strategic and useful steps for a prosperous vehicle tracking rollout:

  • Carefully and clearly identify the change to employees to understand the use with ease
  • Explain to them that you understand that their assumptions could be their first reactions and not the facts
  • Put the interest of the business together with theirs
  • Explain them the fact that vehicle tracking is mostly for their and businesses good but someone can get busted in a situation
  • Explain that technology is part of every business
vehicle tracking devices require intelligent rollouts

The new vehicle tracking software will help each employee to become better at the job.

More importantly, the better they will get, the more money the company and they are going to make. It is like, they are creating the destiny of the company.

In this way, the savings will translate to better bonus programs, less paperwork, decreasing work time, better returns etc.

8. Eliminate Employee’s Concerns

The biggest concern of the employees regarding the vehicle tracking is that they find the system rather intrusive.

For instance, drivers who have worked in mining companies for years without the use of GPS tracking for business might not be able to understand the need for its implementation.

They simply don’t trust technology and reason is that they are used to the old way of working and they are less likely to cope with changes in the transportation industry.

vehicle tracking eliminates employees concerns

Your part of the job is to explain to them that vehicle tracking will change and improve their job by tracking your truck.

However, you need to listen to their objections about the devices and alleviate their prevailing concerns.

For instance, you could make their worries vanish by explaining to them that tools like this help in the following:

  • Create better business results
  • Solve greatest business challenges
  • Perform jobs efficiently
  • Increase revenue

Once they learn about the beneficial features that tracking devices offer, they will start looking on the positive side of the installation.

tools like vehicle tracking lead to better business

Explaining all this to your company employees, they will question only one thing: “Why not use the vehicle tracking”?

The rollout may be intrusive but with the beneficial features of the tracking system will definitely change the perception of technology among your employees.

By focusing on the benefits your employees get together with the company’s revenue and their success, the lack of trust will be gone for good.

9. Make a Group Meeting Rollout

Another great introduction to a vehicle tracking is to make it into a group meeting. In this way, you will give the opportunity to everyone in the company to learn about the benefits of it.

Furthermore, after successfully finishing with the vehicle tracking rollout, you can let them pose questions regarding the GPS system.

make a group meeting vehicle tracking rollout

Try to always keep the meetings positive. Installing the system is one thing while employee communication is way different and may end up negatively.

It is best if you talk about things that the business is able to improve and make sure that employees see it as a positive benefit as well.

vehicle tracking improves road location

Moreover, establishing a way so that employees can provide feedback and have the questions answered right away.

In the end, you can encourage them to write memos, or emails to hear suggestions.

10. Preparing Drivers for Vehicle Tracking

It is a fact that running a trucking company is never easy. One great example of it is dealing with the thoughts and characters of employees.

When it comes to the vehicle tracking system, some of the drivers may oppose at first, but in the end, they sure will accept the amazing features.

One of the best ways to win their opinion on this is to answer all of their questions.

preparing drivers for vehicle tracking

After you finish the rollout of the fleet management software, you can communicate with drivers directly.

As shown to the rest of the employees, you need to show you truck drivers how will they benefit from the use of truck GPS.

Once they know how GPS tracking for delivery improves their driving and affects positively on safety, no doubts will be present.

explain vehicle tracking benefits to drivers

For instance, you could explain them the fact that with the help of the GPS management, they will finish the route successfully.

Having the monitor in front of them, they will see the fastest route which consequently enables them to escape traffic.

Continually, by avoiding the traffic, your truck drivers are able to finish the entire route on time which results in great customer service.


Introducing vehicle tracking to the company is an existing concern for many businesses. When presenting technology, it is highly important for you to gain trust among your employees.

Some will accept it right away, while some will consider it a privacy intruder. By presenting it openly, you will acquire positive perception among the employees.

The post 10 Steps For a Prosperous Vehicle Tracking Rollout appeared first on Fueloyal.

This post first appeared on Semi Truck Accidents – 10 Best Tips For Safely Sharing The Road With Truck Drivers, please read the originial post: here

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10 Steps For a Prosperous Vehicle Tracking Rollout


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