Docuflo is an “electronic filing cabinet” that allows you to store and manage all your files and documents electronically. It minimizes the need for physical storage space, reduces the need to create multiple copies of a single Document and eliminates manual searching and retrieval of document. Authorized users can scan, import, index, archive, retrieve, view, print, send and manage business-critical information from the office or from anywhere in the world via the web browser. No more misfiled documents. No more running around to multiple locations to find the information. No more lost time.

Docuflo is a scalable solution that grows with your company – more users, more processes, and bigger geographical coverage. Docuflo application server, database server and image server may be running on different Windows 2003 Server for scalability and high performance.

Docuflo not only manages physical documents but also your electronic documents that are created using MS Word, MS Excel, MS Powerpoint, AutoCAD, PDF, etc.

Docuflo supports document life cycle management. You can effectively manage documents throughout their life cycle from authoring through review, approval, distribution and archiving.

Docuflo supports routing of documents and process management allowing companies to reduce the process gaps and eliminate idle time. With a desktop tool like web browser, information request can be easily submitted and approvers notified and action taken easily from anywhere and anytime.

Docuflo – Benefits

Eliminate the inherent paper problems: missing, torn, duplication and distribution

Achieve similar benefits as email: instant delivery and retrieve from anywhere

Electronic filing: sharing, security, fast access, extended reach and zero waiting time

Connect people, process and information across the enterprise

Improve Customer Relation: provide the right information to the right people at the right time

Facilitate effective decision process: reliable, instant access to document / information

Reduce operational overhead costs

Reduce idle time and process gap: instant availability of information

Minimise risk: no lost / misplaced documentss

Enforce best practices and regulatory compliance

Enables Business Continuity Planning

Docuflo – Features

Capture & Process:

Document imaging

Batch processing

Flexible indexing methods: Zone O6CR, ICR, Barcode, Table lookup, Database Lookup and Single Click Entry

Capture at source capabilities

Searching:

User friendly Simple Search method

Advanced search such as Profile, Full-text / Content, Boolean, Range and Wildcard search

Document Management:

Unlimited document folders & profiles

Document routing

Virtual case folder

Document attachment

Security & Control:

Version Control

Document annotations

Folder level, role based and document level security

Single Sign On support (SSO)

Audit trail for reporting and tracking

Work queue management

Collaboration:

Email notification

CD/DVD Distribution

Document and Information Life cycle management

Process Monitor to take action on inactive task and identification of bottlenecks

Process Designer to design process flow (no coding required)

Eforms, process flow and conditional routing

Integration:

Saving Microsoft Office documents directly via ODMA connection

Batch documents import from back office system (BOS)

Support LDAP / Single Sign On

Easy integration with Web Services

Key functions:

Collect documents by means of scanning or electronic file import

Archive documents in its native format

Organize documents into folders

View documents through a web browser

Access to documents from anywhere and anytime

Navigate using a ‘Windows-like’ easy folder interface

Secured access to documents and records

Distribute documents via email, fax, diskette, CD

Sharing of corporate memory