Top Five Work Management Tools For New Managers In 2022
If you are a new Manager, chances are that you are still trying to settle in a new role.
When we take charge of a managerial position, it’s natural for us to get excited as well as anxious because there’s pressure to deliver.
We want to prove ourselves in the new role. We want to be a Mr. Do It All, but you might end up trying too hard with little results to show.
Relax. I have been in the same situation as you are now. I was trying to do everything that fell under my job responsibilities. I was working hard, for longer hours, exhausting myself, both physically and mentally.
It didn’t take long for me to find out that using the best tools is a prerequisite for the efficient Management of teams and other job responsibilities.
Results were there for all to see. Improved productivity, better transparency, streamlined workflows, improved job accountability, and a higher percentage of successful project delivery.
I’ve put together a list of top-rated work management and team collaboration tools that can help new managers bring much-needed organization to their work process.
What is the name of these tools and what features do they offer?
Let’s dig in!
5 Of The Best Tools For New Managers For Better Work Management
ProofHub
Talk of efficient work management and enhanced team collaboration and ProofHub is one powerful tool that invariably makes it to the top of the list. It is a competitive blend of management and communication for teams and projects of all sizes.
New project managers can use ProofHub for efficient planning and execution of projects.
You can closely track project progress, team’s performance, and get more things done in less time through a suite of advanced features that this tool offers under one virtual roof.
ProofHub brings your entire team, clients, and stakeholders on a shared platform to achieve seamless collaboration on work to ensure timely project deliverables.
ProofHub helps new managers to bring organization to chaotic, time-consuming manual work processes.
From note-making to online proofing, time tracking, file management, task management, reporting, and much more, ProofHub allows new managers and their teams to have complete control over the work in a centralized location.
Main features include:
- Online proofing for quick collaboration, proofing, and annotation of designs and documents.
- Task management for easy allocation and monitoring of tasks
- Group Chat and Discussions for quick exchange of information and having conversations centred around particular topics
- Multiple views (Gantt, Kanban, Table) for a visual overview of your work
- Custom fields for more flexibility to add additional information to your tasks and have the flexibility to manage more data on a single window
- Time tracking to accurately track your team’s time and bring all time data to one place
- File management to upload, organize, and collaborate on all your files and documents in one place
- Real-time notifications keep the entire team updated on all recent activities within the project
- Scheduling calendar to organize all your events, tasks, and milestones in one place
- Announcements to convey information that highlights special occasions and team achievements
Zoom
I believe that new project managers are well-acquainted with this popular video conferencing tool today. Yes, it is none other than Zoom, which averages 300 million daily active users (day) in meetings. Zoom’s popularity reached an all-time high during Covid-19 when a large number of people used this tool for high-quality visual/audio communication with widely distributed team members.
Huge meeting capacities and reliable streaming performance make Zoom an automatic choice for new managers whenever you have to schedule a virtual meet with your teams. The best thing about Zoom is that you don’t need to be a registered Zoom user to participate in a video conference. You can simply click on the meeting link and join the meeting.
Zoom’s free tier allows two participants to be in a meeting for up to 24 hours. However, for anywhere from three to 100 people, your meeting time is limited to 40 minutes.
Main features include:
- HD video and audio collaboration
- Zoom webinar
- Marketplace
- Phone system
- Contact center
- Whiteboard
- Events
- Chat
- Rooms and Workspaces
- Intuitive design
- Fully scalable
Zoho Projects
Zoho Projects is a top-rated, cloud-based project management software that can help new managers with project planning, work tracking, and easy collaboration with your teams, wherever they are. Zoho Projects keeps you updated on your critical tasks and dependencies, and instantly shows deviations between your planned and actual progress.
Zoho Projects automates document processes, like revision control, access tracking, search, and retrieval. Some of the most useful features that Zoho Projects offers to new managers and their teams are: document management, task management, task automation, issue tracking, and blueprints.
Dashboards and reporting modules in Zoho Projects allow users to prepare business reports and management summaries. New managers can use resource allocation charts to visualize who is working on what.
Main features include:
- Task management
- Task automation
- Blueprints
- Time tracking
- Charts and Reporting
- SLA and Issue tracking
- Team collaboration
- Integrations
- Customization
- User administration
Clockify
New project managers have a lot of responsibilities on their shoulders, and one of the most important is to ensure efficient utilization of time across projects. This is where one of the most popular time tracker applications, Clockify, can prove to be of great value for you and your team. This time tracker and timesheet app let you track work hours across projects, productivity, and attendance in the most efficient way possible.
Clockify works across devices, which means you can track time from anywhere as all data is synced online. You can use this tool to analyze your company’s efficiency across business units, and projects, and identify opportunities for improvements. The inbuilt timesheet feature lets employees set up a list of predefined tasks and record the time spent on various activities. New project managers can categorize time as per jobs, set hourly rates, and compare projects’ actual time with the estimated one.
Clockify integrates with several third-party platforms such as Google Calendar, Trello, Asana, Jira, Evernote and more.
Main features include:
- Time tracker
- Timesheet
- Dashboard
- Calendar
- Reports
- Scheduling
- Time off
- Projects
- Expenses
- Invoicing
Chanty
New project managers cannot afford to let their guard loose on the communication front. It is as simple as that. Swift, timely communication can drive project success and the lack of it can badly hurt your team as well as organizational performance. Chanty, an all-in-one team collaboration and communication software, helps new project managers and their teams get more work done together through a suite of communication features in a single platform.
New project managers can use Chanty’s real-time messaging, 4k voice and video conferencing feature to share information more efficiently. You can start or join a video call from anywhere, on any device, with support for up to 1000 video participants and 49 videos on screen. Users can share their screens and documents to share and discuss what you’re working on.
New managers, you can use Chanty to turn any message into a task or create new tasks from scratch.
Main features include:
- Teambook
- Code snippets with dev friendly formatting
- Task creation and management
- Kanban board view
- Team space management
- Organized notifications
- Share voice messages
- Real-time collaboration
- Context-based discussions
- 24/7 support team
Conclusion
For new project managers, it’s important to start new innings on a solid note. However, it’s not easy when you have a multitude of responsibilities to handle. “So much to do and so little time” has become a common scenario for managers in this age of hectic schedules and relentless competition.
The good news is that by using the best work management and team collaboration tools, you can make your work more organized, streamlined, and efficient as you can monitor your team performance and projects from a centralized location.
Project managers using such tools have registered substantial gains in a short time. Why are you left behind? Go ahead. Pick your tool and let your good work make all the noise!
Good luck!
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Also Read:
- Why Workers Are Disengaged and How Employers Can Win Them Back
- What A Team Expects From A Leader During Times Of Distress
- Your Mindset Is The Biggest Asset That You Possess
5 Quintessential Work Management Tools For New Project Managers was originally published in ProofHub Blog on Medium, where people are continuing the conversation by highlighting and responding to this story.
