Raise Up Your Productivity Game With Effective Time Management Skills
“The bad news is, time flies. The good news is, you’re the pilot.”- Michael Althsuler
Jeff Bezos, Bill Gates, Warren Buffet! Sounds like a full dose of inspiration, right? Do you know what these people have in common? “The value of time”. It’s amazing how all these people followed a different approach to achieve their goals, but there was one common factor that made them what they are today. It is how effectively they managed their time and put it to the best use.
The ability to give priority to important things in life and ignoring the non-essential stuff is a skill mastered by all the successful people in the world.
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So, How to get things done on time?
I understand that it is back-breaking to gain control over every hour of the day when there’s so much work to do. Managing your daily activities beforehand can help you in ways you can’t imagine. It allows you to levitate your progress and reach the desired goal with less efforts in the least possible time. It is rightly said “do not work hard, work smart”. Time Management helps you identify what is important and what is not. It lets you organize and divide your 24 hours in the right place for all the vital things.
“Time is the most valuable thing a man can spend”
There’s no prize for guessing why businesses that are efficient in managing their time perform exceptionally well as compared to the businesses with a poor management of their time. Even after having the access to world class resources, some businesses still can’t make a difference in the world while some manage to stand out with not so ‘deep-pockets’ but quality time management skills.
Mentioned here are some implicit tips to help you become a time management pro-
1. Run a timelog
How good do you think you are in figuring out where your time is going? I’m sure most of us have no idea what eats up our time. For that matter, running a timelog is much better than guessing. A timelog means tracking the amount of time spent doing various tasks everyday.
For an employer, it is essential to track every employee and the amount of time they spend completing the tasks in a day. You really need to keep a check on everything in order to manage your time efficiently. It might get tedious for one person to handle it all. However, ProofHub can help you track assigned tasks and get you done with your work at the right time.
“Finding it difficult to track your team’s progress and deliver projects on time? Start using ProofHub and manage your time like a pro!”
2. Mark your priorities
“The key is not to prioritize what’s on schedule, but to schedule your priorities”- Stephen Covey
You will never have enough time in the day if you do not know what your priorities are. Create a to-do list and set priorities to every task. These to-do lists help you stay clear about the work that needs to be done and will help you achieve you everyday as well as overall goals. Explain to your team what needs to be done and set deadlines for the same. Rank every task based on its priority status and get the work started. This will let you have a clear vision and you would spend more time doing the required work instead of just planning for it.
3. Identify your distractions and avoid them
“Starve your distractions and feed your focus”
Everyday at work, distractions end up being the biggest time wasters. “That latest tweet, the biggest sale on the internet, celebrities getting married, cute puppies on instagram”, are the most common distractions that literally eat up your valuable time and decrease your Productivity. Make sure that you do not let these ‘time eaters’ distract you from your goals. Cut them off totally while working and take out a fixed amount of time in a day to check social media and use mobile phones. That way, you will be motivated enough to complete your everyday tasks and still enjoy your time surfing on the internet.
4. Look up for your peak productive hours
Being a morning person, I have always been super productive in the initial work hours. Undertaking the highest priority work in your peak productivity hours is another great way to manage your time efficiently. Keep a check on yourself and analyze what time of the day your productivity is at its highest. Let’s take an example, naturally a human is at its maximum work capacity and concentration before lunch which gradually slows down by the end of the day. So, if that’s the case with you, make sure that you do all the high priority work before lunch and take the best use of your time.
5. Say no to multitasking
Multitasking can hinder your productivity as it puts immense pressure on the brain, which results in decreased concentration levels. Therefore, it’s better to work on a single task at a time instead of doing multiple tasks. As per the research, multitasking reduces your efficiency and IQ levels. Utilizing all your time and concentration to complete one task and then moving on to the other is the best way to deliver your projects on time. Create a tasklist and assign them priorities, that way you will not only be able to be more efficient but your work will be all done before the deadline.
6. Use Best Time Management Software
It’s true that managing the entire workflow while ensuring timely delivery of the projects can be a tough task for one person or even a team as well. Fortunately, there are some project management softwares that can make it very easy for us. Time management softwares like ProofHub provide a straightforward and easy way to assign tasks to team members and track them. Such tools help in managing schedules, keeping a track of everyday work reports and also provide you a clear vision of where the project is heading to.
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To Conclude
Managing your time efficiently does not mean spending every single minute of the day grinding and working hard. What it means is, utilizing your work hours in such a manner that you remain at the pinnacle of the productivity and yet spare a nice amount of time for recreational purposes.
Who doesn’t love using social media, hanging out with friends, shopping, what not, trust me, these activities are equally important. Just make sure that you allocate your 24 hours in a manner that neither of these activities hinder your work performance.
Remember, we’re all given 24 hours a day, it’s us who decide how to use this time. Take out time for the things that are important to you and can get you closer to your goals. Envision your future self and spend time doing activities that support your targets. Once you master the skill of time management, there’s nothing in the world that can’t be achieved by you.
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Read More:
- Work Smarter, Not Harder: 15 Time Management Tips that will Change your Life
- Bad at Time Management? Here’s What You Can Do About It
- How to Choose The Right Time Management Technique for You
Best Time Management Skills To Get Things Done On The Dot was originally published in ProofHub Blog on Medium, where people are continuing the conversation by highlighting and responding to this story.
