Project managers have greatly become a part of organizational success. They are the ones who are likely to measure the values of resources constantly and add value to the team. The demand for project management talent is growing globally equally in all fields of information technology, healthcare, manufacturing, finance, construction or business services.
And with all this, the question arises: How to be a successful project manager?
The answer is not simple.
In a high-pressure working environment, there is a need of streamlines and truly outstanding project managers who exhibit the required leadership skills. They should be keen and committed to moving their team forward collaborative.
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If we ask you, to define a good project manager, many of you will define them on different aspects like the ones who deliver the projects within the deadline or those who meet the requirements of the clients or those who have the skills. But probably, there is a lot more. It takes more to become a project manager who is admired by everyone.
In this article, we are going to put a light on the qualities of a good project manager which can help you transform from your present self to a new future self.
Work on your people skills
How good are your people’s skills? Project managers have to be people-people and sharpening your people skills will help you maintain relationships, improving communication and boosting self-confidence. As you are working with your team on a project, it is important to learn about their skills and handle all the interpersonal workings for the project to move. To get along in the project you need people skills and more. And what are the strategies to improve your people skills?
- Become aware of your emotions to certain situations
- Recognize who all are stressed
- Do not control the team, and respect them
- Take actions to resolve the conflict
- Be aware of cultural differences
Practise on these skills and see how the results get changed!
Project Manager Roles and Responsibilities
Communicate like a pro
And this is the game changer: Communication. Communicate with confidence to be able to make clear what are the particular tasks of a team and what they have to do. Communication goes hand-in-hand with leadership skills. More powerful business communication will open the doors to more profit, knowledge, respect and more efficiency. Always find an opportunity to have a communication with not only your project team but also stakeholders, vendors, contractors, and customers.
Identify employees strengths and weaknesses
With the mindset of being obsessed with the team’s strengths and weaknesses, a project can have a better relationship with its team. With a perspective of a manager, identifying the strengths and weakness of a team is a golden chance to unlock the potential of every team member. To be a better project manager, know it well who wouldn’t be good for the job and who will be able to drive productivity.
Build project management experience
Project management is a job that demands a varied skill set and many project management professionals are wondering whether to pursue experience or education first. Both the criteria are important for becoming a Successful project manager. It may be beneficial to start with honing your each skill set and then incorporating your skills into your small and large projects. After you gain the appropriate knowledge and experience, move on to successively larger projects.
Be proficiently always on track
Taking up the role of project simply means you have to always be proficient in identifying, planning and managing project risks. There are surely going to be curves and hurdles on the way of project management and staying on track is essential for the team’s progress. Here are tips to make sure your project work gets done on schedule and within budget constraints.
- Define relevant procedures
- Monitor the budget
- Keep an eye on the schedule
- Document the project details
- Make sure team knows the deadlines
- Celebrate milestones
The best results will be the projects will be on track and well-managed.
Do not be a know it all person
If you considerable have a know-it-all attitude you are probably going to be a bad fit for your position even if you have all the qualities of a successful project manager. Nobody likes to be overlooked in a team. After all, the project’s success depends largely on your team. So, whenever project issues are raised do not be the one taking all the decisions. Be prepared to take good notes of your team members and follow-up. There’s nothing wrong with taking their facts, their opinions and suggestions. Be the project manager that everyone wants to work with by having an open mind for all the inputs.
Believe in your team and your project
As a leader you spend much of your days in setting expectations from your team, and what about what your team expects from you? If you want to be the one with whom a team wants to work with, you have to spend much of your time to know your team, believe in their plans and execute their plans. Your belief in your team will derive their confidence and that will motivate them to bring in more for the project. When you effectively lead a team, your team will see you as a coach and that is what will bring success.
Pull ideas from everyone
A project manager should be always able to bring out the team’s creative best. A successful project manager is one who visualizes the entire project and pulls its team to go beyond their limits. Let your team have the freedom to have skin in the game and authority to make decisions. This will help your team to get more done and be more productive. Pull them to greater achievements.
Be committed to act
“To act is to be committed, and to be committed is to be in danger.” James A. Baldwin
Projects run on commitment and a project manager can never run into trouble if they are committed to acting on the project. Have an action to take and the desired plan to act. The more determined the project manager is inclined to fulfill the commitments made to team, stakeholders, customers, and clients, the more are the chances of finishing the project on time and within budget.
Useful Online Resources for Project Managers
Now that you’ve read tips to be a successful project manager, you might be feeling a little inspired to start working. This will turn you overwhelmed. So, start one by one and apply them to your own project management style.
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Vartika Kashyap runs the marketing team at ProofHub — a project management software for teams of all sizes. She is a seasoned marketing professional who is an expert in digital marketing and entrepreneurship. She’s been featured among LinkedIn’s Top Voices for the year 2016 & 2017. Connect with Vartika on LinkedIn, Medium and Twitter.
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How to become a successful project manager was originally published in ProofHub Blog on Medium, where people are continuing the conversation by highlighting and responding to this story.