Having the right Entertainment at any event is pretty crucial to its success. The entertainment you choose for your event can either make it stink, sizzle. Regardless of whether you’re hiring the entertainers yourself, or doing it through an agency, you need to consider several factors before investing in them. Now it may seem a bit overwhelming, but if you follow the tips mentioned here, it will certainly ease things a bit for you. Of course, corporate event organizers in Bangalore can take care of the whole thing for you and take the tension off your mind.
Firstly, you need to decide on the budget for your entertainment. How much are you willing to spend?
Secondly, try to get references – ask friends, colleagues and family – anyone you know who has recently hired entertainers for their events. If you’ve heard about an entertainer and contact them directly, ask them to provide testimonials. If you are unsure whether this person will turn up, try to have a backup entertainer, but make it clear that they will be called up only if the original one backs out.
Try to have a Theme that complements the theme of the event. For example, if it’s a sober theme you’re going with, ensure all the entertainment follows suit. If you want something light, rope in a good comedian or two to tickle your guests’ funny bones. All your entertainers can be dressed as per the theme, including the servers, DJ, and so on. Like, if it’s a Christmas Party, have everyone wearing Santa hats.If it’s a Harry Potter theme, let them all wear cloaks/robes, or sashes with the colours of the different houses of Hogwarts, and so on. If you’re planning outdoor activities, keep the weather in mind. If the entertainment requires physical participation from the invitees, make sure you have a first-aid kit at hand.
Age of Guests:
Ensure that your entertainment is suitable for the age range of your guests. Catering to your target audience will help you pull off a successful and memorable event that’s worthy of being endorsed. That is why, before you book an entertainer, you should consider the age of your guests; remember that most people prefer entertainment that speaks to their youth. Avoid booking any entertainer that won’t be able to connect with the audience. For example, a clown is a great idea at a kiddie birthday party, but maybe the worst thing to do at a family get-together for a company. Many adults don’t feel comfortable around them.
Students/younger people: It’s pretty easy to select an entertainer for students and young adults. You just need to do some research to know about the hottest singers, comedians, genres etc. and you will know what kind of entertainment to have. Hire a live band that plays their favourite music, acrobats, a DJ, or fire dancers – that usually appeals to this group.
Professional/older people: You have to be very careful when your invitees are professionals. Try to find out directly or indirectly from your invitees, what kind of entertainment they enjoy, and go with that. If someone you know has conducted a similar event, ask them. They may prefer something sober, like old melodies – or they may surprise you and want the latest! It’s best to be prepared beforehand.
Corporate/Business: you have to be very careful when it’s a corporate event. Plan when you will have the entertainment – between presentations, just before lunch/dinner, or at the end of the day? You will need to ensure it isn’t anything gaudy, yet, lightens the atmosphere after all the serious talks and discussions. If you’re going with music, something soft will fit in better rather than rock or latest Bollywood dance numbers! However, in a business setting, if the event is a product launch, you may want to have all the glitz and glamour you can get, because you want the invitees to remember the event for good. If your budget permits, try to get a celebrity to be the chief guest. You will also have much better participation.
Details to Consider When Hiring Entertainment
Going through entertainment agencies can save you a lot of time and headache. They have all the contacts, and know the trends too. If you need someone they don’t know too, it will be easier for the agency to locate them and vet them.
If the entertainers are acrobats or fire dancers and so on who perform dangerous acts, check if they have insurance. You don’t want to end up paying for any mishaps that happen!
Make sure what their charges are. Negotiate if possible, and once fixed, don’t budge from the agreed price. If the person you have in mind is charging too much, shop around for someone else – it won’t hurt.
Are you overwhelmed after reading this? Don’t worry – that’s what people like us are there for. Just leave the planning and hiring to White Massif, the premier event management company in Bangalore; with the years of experience that we have in this industry, we have the contacts and the know-how to find you the ideal entertainment for your event. We assure you, you won’t be disappointed. Check out what our previous customers have to say here. To speak to one of our executives, call us on +91-990-0141-155 today!
This post first appeared on How To Hike Up The Fun Element At Corporate Events, please read the originial post: here