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CMS Answers Your Questions On COVID-19 Telemedicine Policies

The COVID-19 pandemic has singularly had the most devastating impact of our lives. The global pandemic has redefined normalcy and every person’s life has been affected in some way or another. Due to the contagious nature of the virus, states across the country are under self quarantine and state-wide shutdowns or atleast with strict curfews in place in order to curb the spread of the virus. This has put a significant dent in the economy. The fortunate businesses were able to transition to work from home set-up and the less fortunate ones, were forced to go under. When comparing the healthcare industry with the rest of the industries out there, it is not all bad, even though a lot of practices had to be closed down, the dire situation seems to be survivable. One of the saving graces that allowed the healthcare industry to stay afloat is Telemedicine. 

obvious benefits gained immense popularity during the COVID-19 pandemic. Set aside the business prospect and consider the advantage telemedicine and telehealth systems offer in this current scenario. Most prominent of them being, it allows patients to receive treatment from the comforts of their home and it allows doctors and other healthcare professionals to work from home. Telemedicine provides an avenue, where doctors can treat their patients without having to jeopardize the safety of all parties involved. 

Telemedicine has been around for some time, it gained traction in the previous decade, and has been implemented in several departments of medicine, Radiology & Psychiatry being the most prominent of them. But it is certainly for the first time that telemedicine has been this aggressively implemented and sought after. It is also for the first time that the government and private insurance carriers have actively campaigned for and encouraged their networked providers and customers to opt for telemedicine practices. The government after finally realizing that the benefits of telemedicine outweigh its disadvantages have at least for the duration of the pandemic relaxed a lot of restrictions surrounding telemedicine. Most prominent of these relaxations being the allowing telemedicine practices to be established through non-HIPAA compliant platforms such as Skype & FaceTime. Though it is unclear that these relaxations will be in effect post pandemic is unclear, it is still a great time for launching a proper telemedicine practice. 

Since, telemedicine is such a hot commodity right now, a lot of practices, rightfully,  are aggressively pursuing it. However, some are still hesitant over it and some even though they have implemented are unclear over a lot of do’s and don’ts and there are some who are completely confused about the reimbursement policies. So for all those people, here are the most frequently asked questions to The Centers for Medicare & Medicaid Services (CMS) with regards to telemedicine policies, the current situation regarding telemedicine, the future of telemedicine & telehealth systems and most importantly the reimbursement policies. 

Q1. What services can be provided by telehealth under the new emergency declaration?

CMS maintains a list of services that are normally furnished in-person that may be furnished via Medicare telehealth. This list is available here

These services are described by HCPCS codes and paid under the Physician Fee Schedule. Under the emergency declaration and waivers, these services may be provided to patients by professionals regardless of patient location. 

Medicare pays separately for other professional services that are commonly furnished remotely using telecommunications technology without restrictions that apply to Medicare Telehealth. These services, including physician interpretation of diagnostic tests, care management services and virtual check-ins, are normally furnished through communication technology.

Q2. Will CMS enforce an established relationship requirement?

No. It is imperative during this public health emergency that patients avoid travel, when possible, to physicians’ offices, clinics, hospitals, or other health care facilities where they could risk their own or others’ exposure to further illness. Accordingly, the Department of Health and Human Services (HHS) is announcing a policy of enforcement discretion for Medicare Telehealth Services furnished pursuant to the waiver under section 1135(b)(8) of the Act. To the extent the waiver (section 1135(g)(3)) requires that the patient have a prior established relationship with a particular practitioner, HHS will not conduct audits to ensure that such a prior relationship existed for claims submitted during this public health emergency. 

Q3. Is any specialized equipment needed to furnish Medicare telehealth services under the new law?

Currently, CMS allows for use of telecommunications technology that have audio and video capabilities that are used for two-way, real-time interactive communication. For example, to the extent that many mobile computing devices have audio and video capabilities that may be used for two-way, real-time interactive communication they qualify as acceptable technology. 

The new waiver in Section 1135(b) of the Social Security Act explicitly allows the Secretary to authorize use of telephones that have audio and video capabilities for the furnishing of Medicare Telehealth Services during the COVID-19 PHE. In addition, effective immediately, the HHS Office for Civil Rights (OCR) will exercise enforcement discretion and waive penalties for HIPAA violations against health care providers that serve patients in good faith through everyday communications technologies, such as FaceTime or Skype, during the COVID-19 nationwide public health emergency. Additional Information

Q4. Would physicians and other Qualified Providers be able to furnish Medicare telehealth services to beneficiaries in their homes?

Yes. The waiver temporarily eliminates the requirement that the originating site must be a physician’s office or other authorized healthcare facility and allows Medicare to pay for telehealth services when beneficiaries are in their homes or any setting of care.

Q5. Who are the Qualified Providers who are permitted to furnish these telehealth services under the new law?

Qualified providers who are permitted to furnish Medicare telehealth services during the Public Health Emergency include physicians and certain non-physician practitioners such as nurse practitioners, physician assistants and certified nurse midwives. Other practitioners, such as certified nurse anesthetists, licensed clinical social workers, clinical psychologists, and registered dietitians or nutrition professionals may also furnish services within their scope of practice and are consistent with Medicare benefit rules that apply to all services. This is not changed by the waiver.

Q6. How will recently enacted legislation allow CMS to utilize Medicare telehealth to address the declared Coronavirus (COVID-19) public health emergency?

The Coronavirus Preparedness and Response Supplemental Appropriations Act, as signed into law by the President on March 6, 2020, includes a provision allowing the Secretary of the Department of Health and Human Services to waive certain Medicare telehealth payment requirements during the Public Health Emergency (PHE) declared by the Secretary of Health and Human Services January 31, 2020 to allow beneficiaries in all areas of the country to receive telehealth services, including at their home. 

Q7. What payment requirements for Medicare telehealth services are affected by the waiver?

Under the waiver, limitations on where Medicare patients are eligible for telehealth will be removed during the emergency. In particular, patients outside of rural areas, and patients in their homes will be eligible for telehealth services, effective for services starting March 6, 2020.

Q8. Why weren’t these waivers not in place before?

Current telehealth law only allows Medicare to pay practitioners for services like routine visits furnished through telehealth under certain circumstances. For example, the beneficiary receiving those services must generally be located in a rural area and in a medical facility. Where the beneficiary receives those services is known as the “eligible originating site.” The beneficiary’s home is generally not an eligible originating site, but under the new 1135 waiver, this will be waived during the emergency. This will now allow telehealth services to be provided in all settings – including at a patient’s home.

Q9. How long does the telehealth waiver last?

The telehealth waiver will be effective until the PHE declared by the Secretary of HHS on January 31, 2020 ends. 

Q10. How does a qualified provider bill for telehealth services?

Medicare telehealth services are generally billed as if the service had been furnished in-person. For Medicare telehealth services, the claim should reflect the designated Place of Service (POS) code 02-Telehealth, to indicate the billed service was furnished as a professional telehealth service from a distant site. 

Q11. How much does Medicare pay for telehealth services?

Medicare pays the same amount for telehealth services as it would if the service were furnished in person. For services that have different rates in the office versus the facility (the site of service payment differential), Medicare uses the facility payment rate when services are furnished via telehealth. 

Q12. Are there beneficiaries out-of-pocket costs for telehealth services?

The use of telehealth does not change the out of pocket costs for beneficiaries with Original Medicare. Beneficiaries are generally liable for their deductible and coinsurance; however, the HHS Office of Inspector General (OIG) is providing flexibility for healthcare providers to reduce or waive cost-sharing for telehealth visits paid by federal healthcare programs. 

Q13. Can hospitals, nursing homes, home health agencies or other healthcare facilities bill for telehealth services?

Billing for Medicare telehealth services is limited to professionals. (Like other professional services, Critical Access Hospitals can report their telehealth services under CAH Method II). If a beneficiary is in a health care facility (even if the facility is not in a rural area or not in a health professional shortage area) and receives a service via telehealth, the health care facility would only be eligible to bill for the originating site facility fee, which is reported under HCPCS code Q3014. But the professional services can be paid for.

Q14. Can qualified providers let their patients know that Medicare covers telehealth?

Yes. Qualified providers should inform their patients that services are available via telehealth.

Q15. Should on-site visits conducted via video or through a window in the clinic suite be reported as telehealth services?

Services should only be reported as telehealth services when the individual physician or professional providing the telehealth service is not at the same location as the beneficiary.

Q16. How is this different from virtual check-ins and e-visits?

A virtual check-in pays professionals for brief (5-10 min) communications that mitigate the need for an in-person visit, whereas a visit furnished via Medicare telehealth is treated the same as an in-person visit, and can be billed using the code for that service, using place of service 02 to indicate the service was performed via telehealth. An e-visit is when a beneficiary communicates with their doctors through online patient portals. 

Q16. How is this different from virtual check-ins and e-visits?

A virtual check-in pays professionals for brief (5-10 min) communications that mitigate the need for an in-person visit, whereas a visit furnished via Medicare telehealth is treated the same as an in-person visit, and can be billed using the code for that service, using place of service 02 to indicate the service was performed via telehealth. An e-visit is when a beneficiary communicates with their doctors through online patient portals. 

Q17. Are the telehealth services only limited to services related to patients with COVID-19?

No. The statutory provision broadens telehealth flexibility without regard to the diagnosis of the patient. This is a critical point given the importance of social distancing and other strategies recommended to reduce the risk of COVID-19 transmission, since it will prevent vulnerable beneficiaries from unnecessarily entering a health care facility when their needs can be met remotely. For example, a beneficiary could use this to visit with their doctor before receiving another prescription refill. However, Medicare telehealth services, like all Medicare services, must be reasonable and necessary under section 1862(a) of the Act.

Q18. Will CMS require specific modifiers to be applied to the existing codes?

CMS is not requiring additional or different modifiers associated with telehealth services furnished under these waivers. However, consistent with current rules, there are three scenarios where modifiers are required on Medicare telehealth claims. In cases when a telehealth service is furnished via asynchronous (store and forward) technology as part of a federal telemedicine demonstration project in Alaska and Hawaii, the GQ modifier is required. When a telehealth service is billed under CAH Method II, the GT modifier is required. Finally, when telehealth service is furnished for purposes of diagnosis and treatment of an acute stroke, the G0 modifier is required.

Q19. What flexibilities are available in the Medicaid program to provide care via telehealth for individuals who are quarantined or self-isolated to limit risk of exposure?

States have broad flexibility to cover telehealth through Medicaid. No federal approval is needed for state Medicaid programs to reimburse providers for telehealth services in the same manner or at the same rate that states pay for face-to-face services. A state plan amendment would be necessary to accommodate any revisions to payment methodologies to account for telehealth costs

Telemedicine and telehealth systems are definitely on the rise and as for the treatment protocols and as to what ailment should be treated via telemedicine is left to the professional discretion of the provider. Times are tough, during this pandemic. But, at least people still have access to healthcare and that might be minor in the scope of things and even an exaggeration, but telemedicine & telehealth systems do provide us with a fighting chance. 

The post CMS Answers Your Questions On COVID-19 Telemedicine Policies appeared first on BillingParadise.

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CMS Answers Your Questions On COVID-19 Telemedicine Policies


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