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11 Ways To Organize Your Files

11 Ways To Organize Your Files

As a student, you must know that proper time management is a must, if you do want to do all your paper writing on time. And effective work with files is a big part of proper time management. A habit of keeping your files in order will save you many precious hours, days and even months. Less searching and stress, more focusing on that important essay writing , can help you with it.

The first and foremost think you have to do is realize that you have a file management issue and need to fix it. After all, if your files are in complete mess, it makes your life, both academic and regular day to day routine, much harder. Then, you act. Here are 11 ways you can change your life for better and make it more organized.

1. Everything unnecessary goes straight into recycle bin
Gather all files on your desktop into a single folder and name it Trash. Youll see how much cleaner it will look and how much easier it will be for you to quickly find what you need. Check files in this folder once a week. Its ok to leave one or two files on your desktop, if they are for important and urgent tasks. Start your days by dealing with them.

2. The largest and most important files have to go to Cloud
Cloud services help solving several problems at once. First, its really convenient when all your files are gathered in one place, they are easily accessible and you can use them anytime, anywhere. Second, copying and sharing something from a cloud service I much easier and faster than when you do it with the files on your computer. And third, its safe backing up files in a cloud protects them from viruses or any technical issues. You will never have to rely on your usb drive to save all your essay topics.

3. All working files on your computer must go to Disc D
Keep all personal files and files related to your studying and work on Disc D. Thats exactly what this disc is for.

4. Think of a convenient structure
There must be five folders maximum on your Disc D or your cloud. For example, Personal, Work, Fun, Sports, Hobbies and such. The Work folder may include five other folders named like Projects, Clients, Essay help, Documents, Reports or whatever you find more fitting. Ideally, each of five main folders has to contain five other folders, and so on.

5. Give your files short and understandable names
Names of files and folders must be concise and easy to understand, so you could see what they are for even after giving them a fleeting look. A file name must clearly tell you what the file contains. This will make searching for a file you need much easier.
Also, make sure that your files names include correct dates. In case its a very important file, put a symbol like !, # or $ in front of its name this way youll make sure this file is the first in the list of all files in a folder. Dont misuse this method, though, or youll make your files look messy.

6. Write description for the files in a folder
In folders containing photos and videos crate a text file with descriptions and keywords. For example, when and how the photos were taken and who is in them. This will make searching for a certain photos so much easier.

7. Develop a habit of organizing everything
When you create a new file or a folder, save them to the correct place in your structure. If the files you download automatically go to Downloads folder, dont forget to clean it once a week.

8. Make revisions on a regular basis
If there are hundreds of files in a folder and your structure has grown up to 20 levels, you can be sure you have a lot of unnecessary stuff there. Revise your files content regularly: delete bad quality photos, old documents and duplicate files and folders.

9. Zip up
If you are afraid some of the old files may be really important (if you are into writing stories, there may be some files you are not ready to trash), archive all of them. This will allow saving space on your computer and besides its much more convenient to move a hundred of files from place to place when they are in archive.

10. Use file managing software
There are lots of software products that allow sorting large numbers of files automatically, change their names and mark them with dates, place of creation, some common theme or tags. A file manager will also tell you which folders you use most often.

11. Tell your fellow students and colleagues about time management
If this article helps you to organize space on your computer, you can still suffer inconveniences because of your less organized friends and colleagues. Help them organizing their files; show them how easy it is and youll solve the problem together.

Organized workspace saves a lot of time and makes you a more efficient student and/or an employer. Spare a couple of minutes every day to make sure that your files are organized properly.

This post first appeared on Scooby Do My Essay, please read the originial post: here

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11 Ways To Organize Your Files


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