In the United Kingdom, several organizations use Franking machines. They range from small companies to large, government sectors, large corporations and universities, among others. These devices help business owners save not just precious time but money too.

Now, business owners needn’t stand in long queues at the post office to stamp and send their mail. Businesses can also brand their envelopes with their company logos and marketing slogans and give their mail a very professional and smart look. If you too are interested in investing in one such machine, don’t go headlong into buying one. There are several things you need to think out before you put down money on any franking machine, such as:

Do you have a valid license? Whether you choose to rent or buy a device from a Franking Machine Company, you need to have a license from the Royal Mail. If you try to use it without a proper license, your mail will not reach their desired destinations.

You need to maintain your device: It’s mandatory for you to service your device from time to time so that it’s always in mint condition. It should always work in sync with the Royal Mail standard. It should be inspected once a year by the Franking Machine Company UK, authorized to service your device.

Don’t use it for illegal purposes: These machines should only be used in accordance with the rules laid down by the UK Legislature when you deal with  your clients. If not, your license will be confiscated.

Use only red ink while franking: Ensure you have a supply of red ink for franking as only this is the color laid down for use for your franked mail. It is easily available at franking machine companies that sell these machines.

Flash your company logo and slogan: You are allowed to emblazon your company logo and slogan or business message on your envelopes. It should however be in accordance with the law and not be controversial in any way.  

Inform Royal Mail of a change in address: You are also advised to inform Royal Mail of any change in your business address and phone number. If you don’t, you will not receive any services from Royal Mail services, apart from your mail not reaching their desired locations.

Have a clear franking impression: Ensure that your machine gives out clear franking impressions. It should bear certain vital information such as the postal destination, postage date, accurate weight and postal rate.

Bear all these factors in mind while selecting the franking machine that suits your needs.