SharePoint is often times picked as a preferred option for information-sharing and Collaboration. This shows the power of SharePoint as a collaboration tool. However, there are some secret ingredients well within the SharePoint, which can maximize the collaborative capacity of SharePoint. Well managed governance is the key behind making the most of SharePoint’s Collaboration capacity.
While one is planning to adopt SharePoint as a collaboration tool, focusing on the following points can help one to get the best out of SharePoint Collaboration.
Plan well for Governance
While starting with any collaboration process, the main goal would be to have management and governance aligned. This also serves as an effective way to build relationships between staff and management, which helps to ensure that the project stays on track.
To begin with a pilot is always good way to start using SharePoint Collaboration. With this, one can achieve a quick win by creating an opportunity to increase staff learning and refine IT processes. After the initial success, one can plan to extend it further.
Handle Metadata with Care
SharePoint 2010 incorporates a very strong usage of descriptive and managed metadata to offer a robust enterprise content management environment and search. The end users and senior management must be consulted often to get the information on the key words and terms they search for, on a regular basis. Have discussions on the importance of tagging new and imported documents with certain metadata and how it can drive business efficiency.
SharePoint 2010 has innumerable features and capabilities for any one person to know! Hence imparting proper training and keeping track of the progress helps achieve maximum productivity among the end users and management alike.
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